Executive Support Specialist: Calendars, Travel & Events

Capital One; New York (NY); On-site; USD 88,000 - 101,000; Full time

Job summary

Capital One in New York, NY is seeking an Administrative Assistant III to support senior leaders in a fast-paced, tech-driven environment. You will manage complex calendars, arrange travel, and prepare expense reports while maintaining professional communications.

The role requires excellent written and verbal communication, strong organizational skills, and proficiency with Microsoft Office or Google Suite. Associates degree preferred; 5+ years in a similar role is a plus.

Qualifications

• High School Diploma, GED or equivalent required.
• Minimum 2 years of administrative experience.
• Minimum 2 years proficiency with Microsoft Office or Google Suite.
• Associates degree preferred.
• 5+ years as an Executive Assistant or Administrative Assistant in a fast-paced environment preferred.
• 3+ years calendar management for multiple executives preferred.
• 1+ year meeting and event planning experience preferred.
• Experience setting up video conferencing (Zoom/Skype).

Responsibilities

• Manage daily calendars for multiple executives with flexibility for last-minute changes.
• Arrange and reserve conference rooms, catering, A/V and other services as needed.
• Coordinate travel arrangements and create expense reports using Capital One systems.
• Drive key team activities and events (all-hands, team meetings, conferences, etc.).
• Prepare professional business communications including memos, letters, and emails.
• Build and maintain relationships with executives and staff across the organization.
• Participate in general administrative duties and ad-hoc projects.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Communication

Organizational skills

Meeting & event planning

Written communication

Education

High School Diploma

GED

Associates Degree

Tools

Microsoft Office

Google Workspace

Zoom

Video conferencing setup

Job description

Capital One in New York, NY is seeking an Administrative Assistant III to support senior leaders in a fast-paced, tech-driven environment. You will manage complex calendars, arrange travel, and prepare expense reports while maintaining professional communications.

The role requires excellent written and verbal communication, strong organizational skills, and proficiency with Microsoft Office or Google Suite. Associates degree preferred; 5+ years in a similar role is a plus.