EXECUTIVE STAFF OFFICER

Grambling State University; Baton Rouge (LA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Paid holidays

Sick and annual leave

Deferred compensation

Flexible benefits

Alternate schedules

Job summary

The Louisiana Department of Public Safety and Corrections - Corrections Services is seeking an Executive Staff Officer to provide high-level administrative support, ensuring smooth information flow across the agency and crafting correspondence for executive leadership.

Located in Baton Rouge, this role supports department heads, coordinates with the Deputy Undersecretary, and helps manage agendas, directives, and executive staff meetings while upholding the agency’s mission and standards.

Qualifications

• Six years of experience in administrative services.
• Six years in any field plus three years of administrative services.
• Bachelor’s degree plus three years of administrative services.
• Advanced degree, or a Juris Doctorate, plus two years of administrative services.

Responsibilities

• Serves as staff advisor to the Deputy Undersecretary with responsibility for coordinating and assisting with updates and implementation of policies, procedures and activities in the Office of Management and Finance.
• Designs and publishes all DOC special event invitations and correspondence. Serves as back up for the Assistant to the Undersecretary. Prepares, distributes agendas and notices of executive staff meetings.

Job description

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

HEADQUARTERS OFFICES

Baton Rouge, LA

Located in the Undersecretary-Deputy Undersecretary Office

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

The Department of Corrections Headquarters is seeking a highly organized and proactive Executive Staff Officer to provide critical administrative support at the executive level. This role relieves department heads of a wide range of administrative and operational responsibilities, ensuring the efficient flow of information and actions across the agency. The Executive Staff Officer composes and transmits directives or assignments to executive staff on behalf of department leadership and prepares clear, well-crafted correspondence addressing both routine and complex matters. This position offers the opportunity to contribute to the department’s mission by supporting effective decision-making and maintaining strong internal communication.

Why work for DOC?

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.

• Growth: Professional growth is encouraged at DOC through numerous avenues.

• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.

• Six years of experience in administrative services; OR
• Six years of full-time experience in any field plus three years of experience in administrative services; OR
• A bachelor’s degree plus three years of experience in administrative services; OR
• An advanced degree, or a Juris Doctorate, plus two years of experience in administrative services.
• EXPERIENCE SUBSTITUTION:
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Serves as staff advisor to the Deputy Undersecretary with responsibility for coordinating and assisting with updates and implementation of policies, procedures and activities in the Office of Management and Finance.
• Designs and publishes all DOC special event invitations and correspondence. Serves as back up for the Assistant to the Undersecretary. Prepares, distributes agendas and notices of executive staff meetings. Specifically, but not limited to the Office of Management and Finance staff meetings.

Position-Specific Details:

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.

• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.

Other Important Information:

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
  • This Agency is a Drug Free Workplace.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Megan Coco

Human Resources Department

[e-mail]