Executive Secretary & Respite Program Coordinator

U.S. Department of Veterans Affairs; Bay Pines (FL); On-site; USD 41,000 - 53,000; Full time

Job summary

The Veterans Health Administration, Department of Veterans Affairs, seeks a Secretary (OA) to support the Chief of Geriatrics and Extended Care and the Respite Program at Bay Pines. This position provides essential office and administrative functions for GEC Service operations.

Key duties include coordinating daily administrative tasks, greeting visitors, scheduling meetings and travel, handling correspondence and records, preparing CME forms, and supporting committees.

Qualifications

• A transcript must be submitted with your application.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript.

Responsibilities

• Provides support to the Chief of GEC and coordinating the day-to-day administrative functions for the chief who maintains responsibility for all on-going activities of GEC.
• Greets, schedules, organizes and executes interactive meetings of GEC with staff, patients, public-at-large, industry, academic and community leaders.
• Controls all incoming correspondence and documents, reads all incoming electronic and other mail, determines which inquiries can be handled independently and routes others to appropriate staff for action.
• Assembles background material and assures that the Chief is fully briefed on agenda items before scheduled meetings.
• Manages the collection of data and submits required monthly and quarterly reports for the Respite Program.

Job description

The Veterans Health Administration, Department of Veterans Affairs, seeks a Secretary (OA) to support the Chief of Geriatrics and Extended Care and the Respite Program at Bay Pines. This position provides essential office and administrative functions for GEC Service operations.

Key duties include coordinating daily administrative tasks, greeting visitors, scheduling meetings and travel, handling correspondence and records, preparing CME forms, and supporting committees.