Executive Secretary 10

State-of-Michigan; Traverse City (MI); Hybrid; USD 42,000 - 61,000; Full time

Job summary

Michigan Department of Health and Human Services in Traverse City, MI is seeking an experienced administrative support professional to assist the director of the Area Office. The role requires handling confidential documents and understanding policies; remote work with travel to the office may be required.

Applicants should attach a resume, cover letter, and official transcripts. Education typically requires high school completion, with five years of office experience in administrative support

Qualifications

• Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work.
• Educational level typically acquired through completion of high school.
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.

Skills

Administrative support

Education

High School Diploma

Job description

The Michigan Department of Health and Human Services mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect, and fairness. For more information, please visit MDHHS Diversity Equity and Inclusion.

Additional information on the HSPD-12 background investigation is at the following link: Homeland Security Presidential Directive 12.

Is responsible for support and executive secretarial functions to assist the director of the Area Office. The office has a large geographical area and the breath of independent judgment is considerable. Responsible to understand and represent the Area Administrator’s point of view on a wide range of issues. Handles highly confidential documents and personnel issues. Adheres to Civil Service, DHHS, Disability Determination Service and Social Security Administration programs, policies and procedures.

Position Description

Job Specification

To be considered for this position you must:

• Relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• Attach a cover letter.
• Attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions

Education

Educational level typically acquired through completion of high school.

Experience

Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

This position is located within the Department of Health and Human Services, Disability Determination Service, 701 Elmwood, Traverse City, MI, however, this position works remotely with occasional travel into the office may be required. Selected candidates who have been approved to work remotely or work hybrid must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

• A secure work location that allows privacy and prevents distractions.
• A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable lighting, furniture, and utilities.

The Department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

Questions related to this position may be directed to Steve Mayer at [e-mail] or Kim Swan at [e-mail].

MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold level veteran-friendly.