Executive Recruiting Coordinator

Legora; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with company match

Unlimited PTO

Free lunch

Job summary

Legora in New York is seeking an Executive Recruiting Coordinator to support our executive search function. You will own scheduling, logistics, and travel for senior interviews across time zones, and build the infrastructure to keep searches organized and transparent.

You will be the trusted operator ensuring a smooth candidate experience, maintain trackers and scorecards, and collaborate with Reward, Legal, and People Operations to move offers with speed and care.

Qualifications

• Experience coordinating executive-level recruiting or scheduling in a fast-paced environment.
• Proven ability to manage relationships with external partners such as search firms and agencies.
• Able to build new coordination standards and processes from scratch.
• Maintained trackers/pipelines as a single source of truth for the team.

Responsibilities

• Own scheduling, logistics, and travel for executive interviews across time zones.
• Support relationships with external search firms and partners.
• Maintain trackers, scorecards, and reporting for searches.
• Manage candidate experience from first touchpoint to offer logistics.
• Coordinate with Reward, Legal, and People Ops to move offers quickly and carefully.
• Uphold confidentiality and discretion for highly sensitive information.

Skills

Executive scheduling

Stakeholder management

External partner coordination

Process tracking

Confidentiality

Job description

About Us

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.

Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.

1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to$100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.

We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.

Joining Legora means three things.

• We lean in: ownership over titles, outcomes over intentions.

• We fight for excellence: high standards, direct, ego-free feedback.

• We grow together: as a team and with our customers.

Mission before ego. Everyone contributes. No one coasts.

If you’re driven by impact, pace, and raising the bar. This is the place.

The Role

We are looking for an Executive Recruiting Coordinator to join Legora's Executive Recruiting function and own the coordination behind our most senior, confidential searches. You will report to the Head of Executive Recruiting, as the first dedicated Coordinator supporting the function.

Legora has grown from around 40 people to 900+ in eighteen months, and every senior leader guiding that growth came through a search you'll help run. You will build the infrastructure that lets this function operate at the standard senior candidates and executives expect, and what you build now becomes the foundation for how we hire the leaders behind the next 1000+.

What You’ll Do

• Coordination Excellence: Own scheduling, logistics, and travel for executive-level interviews and conversations, working across time zones with candidates, and panels.

• Search Firm Coordination: Support relationships with external search firms, managing logistics and information flow between Legora and firm partners.

• Process Infrastructure: Maintain the trackers, scorecards, and reporting that keep every search organised and visible to the Head of Executive Recruiting.

• Candidate Experience: Own every detail of how a senior candidate experiences Legora throughout a process, from first scheduling touchpoint through offer logistics.

• Cross-Functional Coordination: Partner with Reward, Legal, and People Operations to keep offer processes for senior hires moving with the speed and care they require.

• Confidentiality & Discretion: Act as a trusted steward of highly sensitive search information, managing communication and documentation so confidential processes stay confidential.

What You Bring

• You've coordinated recruiting or executive-level scheduling in a fast-moving environment, managing several senior stakeholders' calendars at once.

• You've worked directly with external partners, such as search firms, vendors, or agencies, and kept that relationship running smoothly from your side.

• You're comfortable being first into a role, building the coordination standard rather than inheriting one.

• You've owned a tracker or pipeline that stayed accurate under pressure, the single source of truth the whole team worked from.

What’s In It For You

• Global collaboration: Partner with teams and clients across Europe, APAC, and North America.

• Competitive package: Comprehensive salary, benefits, and tools for success.

• Meaningful work: Your efforts shape how thousands of lawyers use AI daily.

• In-person environment: Union Square office designed for ambitious builders and company provided lunch daily.

• Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package:

  Medical, Dental & Vision

  • Multiple medical plan options through Aetna and Kaiser Permanente

  • HSA or Healthcare FSA (based on plan selection)

  • Dental plans via MetLife

  • Vision plans via Vision Care

  Family Support

  • Generous parental leave

  • Free access to Maven Clinic

  • Dependent Care FSA

  • Free One Medical membership for employees and dependents

  Additional Perks

  • Pre-tax commuter benefits

  • Life Insurance + STD/LTD

  • 401(K) with generous company match

  • Unlimited PTO

  • Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.