Executive Producer, Physical Production

DE-YAN; New York, Northern (NY, KY); Hybrid; USD 150,000 - 200,000; Full time

Job summary

De Yan in New York is seeking an Executive Producer, Physical Production responsible for overseeing all elements of experiential activations, brand environments, and live event production from concept through on-site execution.

You will manage client relationships, budgets, contracts, and vendors while guiding a distributed team to deliver scalable, high-quality experiences across multiple programs.

Qualifications

• 8-10+ years in experiential production within a studio/agency.
• Experience leading and mentoring senior producers and on-site production staff.
• Proven ability to manage multi-project client relationships and budgets.

Responsibilities

• Own end-to-end production oversight for large-scale experiential programs and events.
• Lead production strategy from concept through on-site execution; translate ideas into plans.
• Oversee budgets, contracts, SOWs, and vendor management across programs.
• Provide onsite leadership for live events and activations, including travel as required.
• Mentor and support production staff to ensure quality and timeliness.

Skills

Production leadership

Budget management

Client stewardship

Team mentoring

On-site event execution

Vendor management

Cross-functional collaboration

Travel readiness

GSuite

Tools

GSuite

Job description

# Executive Producer, Physical ProductionLocation: NYCWe are looking for an Executive Producer, Physical Production who is responsible for overseeing all elements of projects related to experiential activations, brand environments, and live event production. The EP will oversee all agency projects pertaining to experiential, from concept through on-site execution. Client and project management are central to this position as the EP drives the project and process. This role ensures project goals align with the studio's objectives, manages budgets, resources, contracts, and vendors, and provides strategic guidance and mentorship to ensure successful project execution within timelines and quality standards.This position will work collaboratively to streamline and optimize project delivery, work with senior leadership to help shape the department, and oversee production's day-to-day. This individual should be comfortable working in a fast paced, high volume, environment — including travel to and management of on-site builds and live events — and skilled in maintaining and continuously improving workflow efficiencies. Superior communication, problem solving skills, supportive management style, and ability to prioritize are a must.## What you’ll do### *Production Strategy & Execution** Own end-to-end production oversight for large-scale, high-budget, or high-complexity experiential programs, including live events, brand activations, tours, pop-ups, conferences, and hybrid/digital experiences* Lead production strategy from concept through execution, translating creative ideas into executable, scalable plans* Anticipate and manage production risks, dependencies, and operational challenges across multiple programs* Provide onsite leadership for live events and activations, including travel as required### *Account & Client Stewardship** Serve as the senior production lead for one or more flagship clients or complex accounts with multiple active workstreams, ensuring alignment across programs, timelines, budgets, and vendors* Oversee multiple projects running in parallel under a single client relationship, maintaining a unified production approach and delivery standard* Act as the long-term production steward for assigned accounts, maintaining continuity, institutional knowledge, and trusted client relationships* Partner closely with Account Leadership to manage scope, resourcing, forecasting, and prioritization across all client workstreams* Identify opportunities to streamline production, leverage shared vendors, and improve efficiency and scalability across the client portfolio* Support account growth through proactive production thinking, contributing to renewals, expansions, and stated work### *Budget & Financial Management** Own and manage multimillion-dollar production budgets across individual programs and at the account level* Develop and approve estimates, production schedules, vendor contracts, SOWs, and reconciliations* Partner with Finance and Account teams to ensure projects and accounts meet agency profitability targets* Drive financial discipline, accurate forecasting, and margin performance across all assigned work### *Team Leadership & Mentorship** Directly manage and mentor Senior Producers and Producers assigned to flagship or multi-workstream accounts* Provide guidance on production planning, budgeting, execution, and client communication* Serve as an escalation point for production challenges, staffing needs, and client concerns* Support performance management, feedback, and professional development in partnership with the Production Director* Foster a collaborative, accountable, and inclusive culture within a distributed, remote-first team### *Cross-Functional Partnership** Act as a senior, client-facing production leader, building trust through expertise, clarity, and confident decision-making* Partner with Creative, Strategy, Account, and Operations teams to align scope, expectations, and delivery* Clearly communicate production trade-offs, risks, and recommendations to internal and client stakeholders* Identify and vet new vendors, technologies, and experiential formats to improve quality, efficiency, and innovation## What you’ll bring* 8-10+ years working in an experiential production capacity at a studio/agency environment, with at least 3 years experience as an EP.* Experience leading and managing a team of producers and on-site production staff.* Experience working closely with spatial designers, fabricators, and technical/production specialists, with a deep understanding of the experiential process from concept through on-site execution.* Experience leading and executing large-scale experiential activations, brand environments, and live events.* Expert organizational and prioritization skills.* Has experience managing multiple clients and projects simultaneously.* Experience working cross-functionally across divisions.* Ability to oversee multiple large-scale projects at once with the proper teams in place to execute, including on-site.* Experience developing Scopes of Work and project plans for project budgets over $500,000.* Flexible attitude toward evolving responsibilities and environments, including travel for builds and events.* Working understanding of event industry standards, venue logistics, and fabrication timelines.* Client-facing communication skills; ability to communicate with confidence and positivity.* Extreme attention to detail.* Proficient in GSuite Applications (Drive, Slides, Docs, Sheets, etc).* Desire to work in a fast-paced creative environment.