Executive Operations Director & Governance Lead

JCC Association of North America; Town of Florida (NY); On-site; USD 68,000 - 83,000; Full time

Job summary

The Mandel JCC of the Palm Beaches in Palm Beach Gardens, FL seeks a Director of Executive Operations to support the CEO, Board Chair, and senior leadership. The role blends executive assistant, governance coordination, and project management to move high-priority initiatives from discussion to action.

You will manage the CEO's calendar, draft board communications, prepare meeting materials, coordinate board meetings, and maintain confidential information with discretion.

Qualifications

• Bachelor's degree preferred, or equivalent professional experience.
• 5+ years of experience in executive support, nonprofit administration, board relations, governance operations, or a related field.
• Prior experience supporting a CEO, Executive Director, senior executive, or board of directors strongly preferred.
• Experience in a nonprofit, JCC, Jewish communal organization, school, camp, community center, or mission-driven environment preferred.
• Strong writing, editing, proofreading, and communication skills.

Responsibilities

• Provide high-level administrative and operational support to the CEO.
• Manage the CEO's calendar, including scheduling internal and external meetings, prioritizing requests, confirming logistics, and ensuring the CEO is prepared for each meeting.
• Draft, edit, and proofread high-level communications on behalf of the CEO and Board Chair for internal and external audiences.
• Prepare meeting materials, briefing notes, talking points, agendas, presentations, and follow-up summaries as needed.
• Support the planning and execution of internal meetings, including Senior Team, Management Team, All-Staff, and other leadership meetings.
• Process invoices, expense reports, reimbursements, and other administrative items related to the CEO's office.
• Maintain organized files, records, documents, and systems for the executive office.
• Serve as a trusted point of contact between the CEO's office and staff, board members, donors, community partners, and other stakeholders.
• Manage sensitive and confidential information with the highest level of discretion, professionalism, and judgment.
• Coordinate logistics for Board of Directors, Executive Committee, committee, annual meeting, board retreat, and new board member orientation meetings.

Skills

Executive support

Board relations

Governance operations

Project coordination

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

Zoom

CRM systems

Board portal software

Project management tools

Job description

The Mandel JCC of the Palm Beaches in Palm Beach Gardens, FL seeks a Director of Executive Operations to support the CEO, Board Chair, and senior leadership. The role blends executive assistant, governance coordination, and project management to move high-priority initiatives from discussion to action.

You will manage the CEO's calendar, draft board communications, prepare meeting materials, coordinate board meetings, and maintain confidential information with discretion.