Executive Operations & Deployments Coordinator

Austin Sensing Company; Austin (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

401(k)

Insurance benefits

Lunch and dinner served daily

Job summary

Austin Sensing Company builds radar, acoustic, and RF sensors for defense, public safety, and infrastructure in Austin, Texas. We’re seeking an Operations Assistant to work directly with our CEO and CTO and keep the daily operations of our Austin office and factory running smoothly.

You’ll manage calendars, coordinate travel, and collaborate with deployment engineers to prepare for installations and demonstrations at customer locations, military bases, and other field sites.

Qualifications

• 5+ years of experience in executive support, business operations, logistics, office management, or a similar role with broad responsibility.
• Experience managing busy calendars and coordinating travel for multiple people, destinations, and changing schedules.
• The ability to plan ahead, identify missing details, and confirm arrangements before engineers leave for the field.
• Willingness and ability to remain reachable by phone outside standard working hours and respond to urgent issues.
• Strong judgment about priorities and when to make a decision or bring an issue to the founders.

Responsibilities

• Manage calendars and scheduling for the CEO and CTO, protecting time for priority work and coordinating internal and external meetings.
• Work with deployment engineers to prepare for customer installations, demonstrations, and field visits at military bases, public safety agencies, and critical infrastructure sites.
• Book and manage flights, hotels, ground transportation, and itineraries for the founders and deployment engineers, including international travel and last-minute changes.
• Coordinate pre-deployment logistics, including customer schedules, site contacts, access requirements, equipment shipments, and arrival times.
• Maintain deployment schedules and checklists so each engineer knows where they need to be, what needs to arrive, and what must be completed before departure.
• Remain reachable by phone for urgent founder and deployment needs, including after-hours travel changes and logistical issues.
• Own day-to-day office and factory operations, including facilities needs, supplies, meals, maintenance, and vendor coordination.
• Work with the manufacturing lead to keep the factory organized, equipped, and ready for daily operations.
• Manage relationships with service providers and contractors. Track commitments and follow through until issues are resolved.
• Support new employee onboarding by coordinating workspace setup, equipment, access, and first-day logistics.
• Organize customer visits, team events, and meetings at our Austin facility.
• Track action items and deadlines for the founders, following up across the team to keep commitments on schedule.
• Build practical systems for recurring tasks, deployment preparation, travel, and facilities requests as the company grows.

Skills

Executive support

Logistics coordination

Calendar management

Travel coordination

Vendor coordination

Job description

Austin Sensing Company builds radar, acoustic, and RF sensors for defense, public safety, and infrastructure in Austin, Texas. We’re seeking an Operations Assistant to work directly with our CEO and CTO and keep the daily operations of our Austin office and factory running smoothly.

You’ll manage calendars, coordinate travel, and collaborate with deployment engineers to prepare for installations and demonstrations at customer locations, military bases, and other field sites.