Executive Operations Coordinator

Blacksky; Herndon (VA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical & dental

Vision insurance

401(k) match

ESPP

Paid time off

Company holidays

Volunteer leave

Life insurance

Employee assistance

Swag

Job summary

BlackSky is seeking a detail-oriented on-site Administrative & Facilities Specialist in Herndon, VA. You will manage front-desk operations, coordinate security protocols, and support executive calendar needs while ensuring a welcoming, efficient workspace.

Ideal candidates have 5+ years in admin/facilities roles, with event planning experience and strong MS Office skills. This role requires reliable transportation and is fully on-site.

Qualifications

• 5+ years of facilities and administrative office support, including 2+ years supporting executives.
• Associate or bachelor's degree in business administration or related field, or equivalent experience.
• Reliable transportation for on-site schedule and errands.
• Experience with event planning and management.
• Proficient in Microsoft Office, especially Outlook calendar management.
• Ability to learn new software tools (Slack, Confluence, SharePoint, Adobe Acrobat).
• Strong communication, organization, and problem-solving skills.
• Ability to work independently, be dependable, and maintain confidentiality.

Responsibilities

• Run daily office operations for the Herndon, VA location in a professional, service-focused manner.
• Manage front-desk in a cleared facility with strict access and security protocols.
• Greet visitors and complete guest registration with hospitality.
• Coordinate facilities, vendors, and maintenance with the Manager of Facilities & Admin Operations.
• Oversee internal systems like keycards and desk seating; support office moves.
• Host in-office interviews and tours for candidates and partners; plan local events.

Skills

Calendar management

Outlook

Office suite

Vendor relations

Event planning

Cleared facility experience

Communications

Self-starter

Education

Associate/Bachelor in business administration

Tools

Slack

Confluence

SharePoint

Adobe Acrobat

Job description

BlackSky is a real-time intelligence company. We own and operate the world’s most advanced space-based intelligence platform and provide customers with satellite imagery, automated analytics and high-frequency monitoring of strategic locations, economic assets and events from around the globe. BlackSky is trusted by the most demanding allied military and intelligence organizations and commercial companies to deliver foresight into critical matters that affect national security and the economy. BlackSky’s data enables governments and businesses to see, understand and anticipate change as it happens, giving them the ultimate strategic advantage so they can act quickly. Our global team works with cutting-edge technology to make a difference around the world and prides itself on being people-first, customer-focused and fun.

This role is a key member of our team, helping shape a fun, engaging, and dynamic workplace. The ideal candidate will foster an organized and positive environment, proactively supporting the team with a high level of professionalism. While the primary responsibilities include administrative office support and front-desk reception duties, the role also provides secondary backup support to the executive team. This is a full-time, in-office position based in our Herndon office. This role reports to the Manager of Executive Operations and requires reliable transportation.

Responsibilities:

• Run the daily office operations for our Herndon, VA location in a professional and service-focused manner.
• Manage front-\u00addesk operations in a cleared facility, ensuring all visitors, contractors, and staff follow established access and security protocols.
• Ensure the office workspace and common areas are clean, safe, and organized.
• Greet visitors with warm hospitality and complete the guest registration process.
• Receive mail, package shipments, and deliveries and distribute mail to their respective recipients.
• Order and keep drinks, snacks, and office supplies well-stocked.
• Receive and distribute voice mails that go to the main company line.
• Coordinate with Manager, Facilities & Admin Operations on facilities, vendors, and maintenance issues.
• Coordinate several internal operational systems including keycards for employees and facilities access.
• Host candidates during in-office interviews and customers or partners for tours, ensuring a great experience.
• Plan and attend company local events.
• Run errands to support miscellaneous events and activities, using reliable transportation.
• Ensure all whiteboards are cleared at the end of each day.
• Coordinate catering as required (ordering, setting up, and take down).
• Create and maintain office reference material inclusive of visitor processes and ensure adherence to guidelines.
• Position requires the ability to stand, squat, reach, and lift up to 50lbs.
• Handle confidential information with discretion.
• Manage internal and external communications in a timely manner.
• Provide our executive team with calendar support as needed.
• Process complex expense reports with accuracy.
• Coordinate workspace seating assignments, office moves, and desk setups to support organizational changes. Partner with Manager, Facilities & Admin Operations when appropriate.
• Monitor and maintain all office equipment (printers, appliances, A/V systems) and coordinate repairs or replacements as needed.
• Other job-related duties as assigned.

Required Qualifications:

• At least 5 years of relevant experience providing facilities and administrative office support, including at least 2 years of experience supporting executives.
• Associate or bachelor’s degree in business administration, a related field, or equivalent experience.
• Reliable transportation to support a fully on-site schedule and errands outside of the office.
• Previous exposure to event planning and management.
• Proficient with Microsoft Office Suite: especially calendar management in Outlook.
• Ability to navigate new software tools useful in a technology-forward company (Examples: Slack, Confluence, SharePoint, Adobe Acrobat).
• Ability to prioritize and handle multiple assignments, and complex multi-phase projects.
• Friendly and welcoming, someone who gains satisfaction from customer service and values culture and engagement.
• Strong written and verbal communication skills.
• Highly dependable, punctual, and responsible.
• Excellent problem-solving and critical thinking abilities.
• Attention to detail and commitment to quality.
• Strong vendor relationship management.
• Ability to work independently as a self-starter and make sound decisions.

Preferred Qualifications:

• Experience in space industry.
• Knowledge of access and security protocols for cleared office environments.
• Experience working with Deltek.

Life at BlackSky for benefits eligible employees includes:

• Medical, dental, vision, disability, group term life and AD&D, voluntary life and AD&D insurance
• BlackSky pays 100% of employee-only premiums for medical, dental and vision and contributes $100/month for out-of-pocket expenses!
• 15 days of PTO, 11 Company holidays, four Floating Holidays (pro-rated based on hire date), one day of paid volunteerism leave per year, parental leave and more
• 401(k) pre-tax and Roth deferral options with employer match
• Flexible Spending Accounts
• Employee Stock Purchase Program (ESPP)
• Employee Assistance and Travel Assistance Programs
• Employer matching donations
• Awesome swag

The anticipated hourly range for candidates in Herndon, VA is $35 - $38 per hour. The final compensation package offered to a successful candidate will be dependent on specific background and education. BlackSky is a multi-state employer, and this pay scale may not reflect hourly ranges in other states or locations outside of Herndon, VA.

BlackSky is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. All Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by law.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in BlackSky’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval, or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval, or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.