Executive Operations Coordinator

Novo Nordisk A/S; Boulder (CO); On-site; USD 95,000 - 127,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Life insurance

Disability insurance

401(k) savings plan

Flexible spending accounts

Employee assistance program

Tuition reimbursement program

Group legal

Critical illness

Identity theft protection

Pet insurance

Auto/home insurance

Time off and parental leave policy

Job summary

Novo Nordisk A/S in Boulder, CO, seeks an Executive Operations Coordinator to partner with the Site Head and Facilities Team, ensuring efficient on-site operations and governance across the Boulder site.

The role drives day-to-day activities, calendar coordination, travel, and vendor management while maintaining discretion with confidential information. A proactive, detail‑oriented professional thrives in a dynamic environment.

Qualifications

• Bachelor’s degree required with 2 years’ experience in a coordination role.
• Must exercise a high degree of professionalism, diplomacy and discretion in handling confidential information and sound judgment and confidentiality.
• Requires top caliber interpersonal skills: ability to communicate, present and explain across multiple cross-functional stakeholders, management levels and members of the leadership team.
• Must be a self-starter who assumes accountability for initiatives from start to completion.
• Requires strong organizational skills; ability to prioritize and manage through complex processes/projects.
• Coupa super-user experience preferred.

Responsibilities

• Provides administrative oversight and support for day-to-day on-site operations, helping ensure the Boulder locations run efficiently and in compliance with local requirements.
• Partners with Facilities and Operations on building and office management, including front desk coordination, to maintain a safe, comfortable and collaborative workplace.
• Supports the Site Head’s priorities and strategic objectives with a high degree of autonomy, discretion and sound judgment.
• Coordinates executive priorities, calendars, complex travel, vendors, industry conferences and site events in collaboration with relevant teams and functional leads.
• Supports operational and business activities through purchase order processing, expense reconciliation and administrative coordination, while handling confidential information and sensitive matters professionally.
• Promotes high-quality standards, efficient processes and continuous improvement by identifying opportunities to improve site operations and governance.
• The position operates with a high degree of autonomy supporting organizational priorities and the strategic objectives of the Site Head.
• Fosters collaboration among administrative staff to support consistent office, administrative and site services.

Skills

Professionalism

Discretion

Interpersonal skills

Self-starter

Organizational skills

Time management

Communication

Collaboration

Leadership guidance

Education

Bachelor’s degree

Tools

Microsoft Office

Coupa

Job description

Facility: Business Support & Administration

Location: Boulder, CO, US

About the Department

The Boulder Site is home to the specialized technical operations/CMC team for oligonucleotides and RNAi therapeutics. The CMC team works alongside Quality, Regulatory, Technical Operations and RNAi Early Development professionals at our Boulder, Colorado facility and works closely with our teams in Lexington, Massachusetts. Together, we are driving change. Are you ready to make a difference.

The Position

The Executive Operations Coordinator serves as a trusted partner to the Site Head and Facilities Team, providing executive-level operational support while enabling efficiency, effectiveness and consistency across the site. This position is an important driver in the day-to-day operations across the Boulder site. The position is responsible for helping to execute the site master plan and drive maximum efficiency, effectiveness and consistency impact for these locations.

Relationships

This role will report to the Site Head. Provides direct support to one or more leaders while fostering collaboration across departments and external organizations. Collaborate with CMC Drug Development.

Essential Functions

• Provides administrative oversight and support for day-to-day on-site operations, helping ensure the Boulder locations run efficiently and in compliance with local requirements
• Partners with Facilities and Operations on building and office management, including front desk coordination, to maintain a safe, comfortable and collaborative workplace
• Supports the Site Head’s priorities and strategic objectives with a high degree of autonomy, discretion and sound judgment
• Coordinates executive priorities, calendars, complex travel, vendors, industry conferences and site events in collaboration with relevant teams and functional leads
• Supports operational and business activities through purchase order processing, expense reconciliation and administrative coordination, while handling confidential information and sensitive matters professionally
• Promotes high-quality standards, efficient processes and continuous improvement by identifying opportunities to improve site operations and governance
• The position operates with a high degree of autonomy supporting organizational priorities and the strategic objectives of the Site Head
• Fosters collaboration among administrative staff to support consistent office, administrative and site services
• Uses sound judgment to prioritize requests and determine when matters should be escalated

Qualifications

• Bachelor’s degree required with 2 years’ experience in a coordination role
• Must exercise a high degree of professionalism, diplomacy and discretion in handling confidential information and sound judgment and confidentiality
• Requires top caliber interpersonal skills: ability to communicate, present and explain across multiple cross-functional stakeholders, management levels and members of the leadership team
• Must be a self-starter who assumes accountability for initiatives from start to completion
• Requires strong organizational skills; ability to prioritize and manage through complex processes/projects
• Comfortable collaborating with all levels of the organization as well as with external customers and vendors
• Exceptional Microsoft Office skills, Internet research abilities and time management skills
• Ability to work independently and collaboratively, act as role model, provide leadership and guidance to administrative support team
• Forward thinking, ability to foresee and intercept conflicts before they arise and make timely decisions
• Excellent organizational skills and attention to detail
• Requires complete integrity, presence, confidence and flexibility in a dynamic, ever-changing environment
• Coupa super-user experience preferred

The base compensation range for this position is $95,000 to $127,000. Base compensation is determined based on a number of factors. This position is also eligible for a company bonus based on individual and company performance. Novo Nordisk offers long-term incentive compensation and or company vehicles depending on the position's level or other company factors.

• medical, dental and vision coverage
• life insurance
• disability insurance
• 401(k) savings plan
• flexible spending accounts
• employee assistance program
• tuition reimbursement program
• group legal
• critical illness
• identity theft protection
• pet insurance
• auto/home insurance
• time off pursuant to its sick time policy, flex-able vacation policy and parental leave policy

The job posting is anticipated to close on October 6, 2026. The Company may however extend this time-period, in which case the posting will remain available on our careers website at www.novonordisk-us/careers.com .

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and defeating diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.