Executive Officer SME with Security Clearance

Gemini Industries; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

Gemini Industries is looking for an Executive Officer SME to provide operational support at the Pentagon. The role requires a minimum of fifteen years of experience and extensive knowledge in administrative workflow and office management.

Responsibilities include tracking tasks, managing leadership schedules, and supporting logistics. Additionally, candidates should demonstrate strong communication skills and the ability to handle sensitive information professionally. The position is onsite and requires TS/SCI clearance.

Qualifications

• Minimum fifteen years of work-related experience.
• Strong organizational and multitasking skills.
• Exceptional written and verbal communication skills.

Responsibilities

• Track tasks, provide operational support, and prepare leadership schedules.
• Plan and manage senior leadership travel.
• Support office processes and development of engagement plans.

Skills

Organizational skills

Communication skills

Customer service skills

Time management skills

Education

MA/MA or BA/BS plus 8 years experience

Tools

Microsoft Office Suite

ETMS2

Defense Travel System (DTS)

Job description

Position: Executive Officer SME (Staff Operations – SME) | Location: Pentagon (onsite) | Clearance: TS/SCI | Education: MA/MA (or BA/BS plus an additional 8 years of work experience, 4 of which must be work-related)

Outcomes

• Formally track all tasks, to include: assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.
• Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.
• Create 2-3 products beyond the client’s requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.
• Master position tasks within 60 days and exceed requirements within 90 days.

Responsibilities

On 06 April 2026, the Deputy Secretary of War officially established the Economic Defense Unit. The EDU Director is the principal advisor to the Deputy Secretary of War for Economic Competition across the Department. The EDU will lead, advise, coordinate, synchronize, analyze and assess economic competition across the DoW. The Executive Officer SME provides operational support within the Secretary of the Office of Secretary of War, Economic Defense Unit (OSW EDU) in direct support of the Deputy Director of the EDU.

• Provide expert day-to-day functional support of office management in executive administration, internal office administrative workflow coordination/communication management, and facility/logistical office support.
• Prepare and maintain (keeping current and accurate) senior leadership calendars and schedules; coordinate appointments, correspondence, and communications with other senior executive administrative assistants and administrative staff; and manage generation, coordination, and signature of executive correspondence and documentation.
• Plan, schedule, and reserve senior leadership travel; prepare orders; and check and process travel vouchers within the Defense Travel System (DTS).
• Send and receive data and information via the NIPRNET and classified networks. Use Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, Explorer, Firefox, and Chrome web browsers.
• Learn and utilize other commercial or specialized computer applications in the performance of the assigned tasks.
• Operate, maintain accountability, forecast material needs, and accomplish basic maintenance (e.g., paper, ink, and resets) of office computers, copiers, printers, and fax machines.
• Operate video teleconferencing equipment.
• Provide support in Office of the Secretary of War processes, organization development, and support for development of engagement plans to effect resourcing support from CDM stakeholders and customers.
• Use government provided AI tools to enhance day-to-day processes, find process improvements, efficiencies and continuous process improvement in support of assigned duties; make recommendations for improved operational processes.

Qualifications

Minimum qualifications:

• Minimum fifteen (15) years of work-related experience.
• Of those years, at least ten (10) years of work-related experience working in support of a DoW component, including administration, engagement, and planning.
• Experience working with ETMS2 is required; if contractor personnel do not have this experience, they must complete ETMS2 and Action Officer (AO) training within 60 calendar days (or next available class).
• Strong organizational and multitasking skills.
• Discretion and ability to handle sensitive information with professionalism.
• Exceptional communication, both written and verbal, with meticulous attention to detail.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient in coordinating video and audio conference calls and maintaining webpages and databases.

Desired qualifications:

• Familiarization with the Intelligence Community.
• Experience supporting the OSW EDU.
• ETMS2, DTS, and Action Officer trained and experienced.
• Knowledgeable and skilled at applying Generative AI.

Travel

Minimal travel required, less than 10%.