Executive Meetings Manager

HVMG - Hospitality Ventures Management Group; Lubbock (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO & Paid Holidays

Full healthcare benefits

401(k) with 4% match

Hotel and F&B discounts

PayActive access 40% of earned wages

Job summary

HVMG is seeking an Executive Meeting Manager to coordinate small to mid-sized group meetings from booking to execution. You’ll serve as the primary client contact and ensure details are communicated across hotel departments.

You’ll build relationships with clients and third parties, manage contracts and BEOs, and learn all facets of sales, catering, CS, and hotel operations, paving the way for future advancement.

Qualifications

• College degree or two years of hotel experience
• Previous experience in a similar or related position
• Certifications may be considered

Responsibilities

• Build relationships with clients, third parties, and community organizations to generate short-term business for the hotel.
• Book and detail small group business; oversee group rooming lists; create contracts, group resumes, and BEOs.
• Report to the Director of Sales and support departmental objectives.
• This role offers a path to higher sales roles and broader hotel operations exposure.

Skills

Client relationship management

Event coordination

Contract creation

BEOs

Sales support

Education

College degree or hotel experience

Experience in similar role

Job description

As an Executive Meeting Manager, you will manage and coordinate small to mid-sized group meetings and events, from initial booking through execution. You’ll serve as the primary contact for clients, ensuring all event details are planned and communicated effectively across hotel departments. This role requires strong organizational skills, attention to detail, and a commitment to delivering exceptional service.

Key Responsibilities

• You will build excellent relationships with clients, third parties, and community organizations in order to generate short-term business for the hotel.
• Your daily tasks will include booking and detailing small, short-term group business; overseeing small group rooming lists; and creating contracts, group resumes, and BEOs.
• Your boss is the Director of Sales.
• An EMM position is a great first manager role in the sales department because you learn about all aspects of sales, catering, and CS, as well as the operation of the entire hotel. This position can set you up for a progressive career in the sales discipline, including learning about new market segments, tackling larger hotels, serving as Director of Sales, and even working as a national salesperson or third-party planner.

Education & Experience

Hotel experience is always a plus! Applicants should have:

• A college degree or two years of hotel experience
• Previous experience in a similar or related position

Additional consideration will be given to applicants who have completed special certifications

What You’ll Need to Succeed

• Eligible to work in the United States
• Sufficient education and/or literacy needed to identify and read product labels and to communicate with guests about job-related needs.
• Ability to sit, stand, bend, kneel, and lift as required—with or without reasonable accommodations
• Availability to work a flexible schedule, including evenings, weekends, and holidays if needed
• A warm, professional demeanor that reflects HVMG’s Culture of Excellence by showing a warm smile, friendly personality, and positive attitude.

Why Our Associates Love HVMG

• Career growth opportunities across our nationwide portfolio
• Flexible scheduling
• Access up to 40% of your earned wages before payday with PayActive
• Paid Time Off (PTO) and Paid Holidays
• Full healthcare benefits: medical, dental, and vision
• 401(k) with guaranteed 4% match and no vesting period
• Exclusive hotel and food & beverage discounts

About HVMG

Our Be Excellent culture is more than just words on a website -- we live and breathe it. As one associate said in an anonymous survey, "This is the best management company I've ever worked for. They walk the talk from the corporate office to the field."

We believe that the hotel business is one of the few industries in which successful career paths can start anywhere on the org chart. You control your destiny, and, if our executives are any indication, today's dishwasher can be tomorrow's Senior Vice President.

The above job description is not an exhaustive list of all the duties and responsibilities of the position, nor should it be construed as a contract.

HVMG is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state, or local laws. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.