Executive, Intern

MARYLAND AUTOMOBILE INS FUND; Baltimore (MD); On-site; USD 21,000 - 28,000; Part time

Job summary

Kids for the Future in Baltimore is seeking an Executive Department Intern to support senior staff and help advance organizational functions. The role requires strong communication, reliability, and the ability to work with colleagues at all levels while meeting deadlines.

You will gain hands-on experience with Microsoft 365 tools, assist in planning meetings and projects, and contribute to workflow measurements.

Qualifications

• The candidate is pursuing a Bachelor's degree or equivalent certification.
• Strong communication and organizational abilities are required.
• Proficiency with Microsoft 365 applications and Planner is expected.

Responsibilities

• Support Executive Director and other leaders; assist in department tasks.
• Coordinate in-person employee meetings with guidance from the Chief of Staff.
• Create and maintain workflow measurement methods and track progress.
• Communicate effectively with staff, constituents, and external contacts via email and phone.
• Schedule meetings and track responses from colleagues.
• Attend bi-weekly in-person meetings and other meetings as needed.
• Work independently and as part of a team; take initiative and prioritize tasks.

Skills

Communication

Verbal communication

Written communication

Initiative

Organization

Interpersonal skills

Time management

Microsoft 365

Planner

Independent work

Education

Bachelor's Degree or equivalent

Tools

Microsoft Planner

Microsoft 365 tools

Job description

• Base Pay $15.00 - $15.00 / Hour
• Employee Type Intern

Description

Summary

The Executive Department Intern will report directly to the Chief of Staff & Executive Director providing direct support to Executive department functions. The successful candidate will have a working knowledge Microsoft 365 suite programs as well as a demonstrated ability to successfully communicate with co-workers at all organizational levels, establish and meet deadlines, and participate in discussions.

.

Essential Functions

1. Support Executive Director, Chief Operating Officer, Chief of Staff, Government Relations, and any other Director/department as needed.

2. Work on various administrative projects and assist in coordinating in-person employee meetings, with guidance and support from the Chief of Staff.

3. Propose, create, and maintain measurement & monitoring methods for workflow processes and business results, such as using Microsoft Planner to track to-do items, manage agendas, assign tasks, set deadlines, and monitor departmental progress.

4. Communicate effectively & professionally with employees, constituents, and external contacts via email and phone.

5. Schedule meetings and track responses from colleagues.

6. Attend bi-weekly meetings with employees in person.

7. Attend meetings as needed.

• Ability to work independently as well as part of a team
• Strong verbal and written communication skills
• Ability to take initiative
• Strong organizational skills
• Interpersonal skills
• Self-motivated and task-oriented
• Proficiency with Microsoft 365 tools (e.g., Outlook, Word, Excel, Teams, Planner)
• Effective time management and ability to prioritize tasks
• Critical thinking and problem-solving skills

Education & Experience

Pursuit of Bachelor's Degree or equivalent professional certification.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use

hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee

must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job

include close vision, color vision, and ability to adjust focus. Ability to perform the essential

functions of the job with or without reasonable accommodation.

Working Conditions

General office environment. Work is generally sedentary in nature, but may require standing

and walking for up to 10% of the time. The working environment is generally favorable. Lighting

and temperature are adequate, and there are no hazardous or unpleasant conditions caused by

noise, dust, etc. Work is generally performed within an office environment, with standard office