Executive I - Central Office

Strategic Government Resources, Inc.; Jefferson City (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Annual leave

Sick leave

Uniforms provided

Training (pre-service and in-service)

Direct deposit

Credit union access

529 College Savings Program

Job summary

Missouri Department of Corrections is seeking a detail-oriented professional for fiscal support, procurement, and supervisory duties. You will handle utility invoicing, expenditure control, and records management across DOC facilities.

The role includes assisting with specifications, vendor quotes, and grant tracking, with opportunities for growth within state government. Equal opportunity employer with comprehensive state benefits.

Qualifications

• Four or more years of clerical experience in fiscal or budgetary controls, procurement, accounting or bookkeeping or closely related responsibilities.
• Two or more years in a supervisory or semi-technical capacity (above Senior Office Support Assistant level).
• High school diploma or equivalent; college credit hours may substitute on a year-for-year basis for required experience.

Responsibilities

• Obtain, review, analyze and data entry of utility invoicing from all DOC facilities for payment processing.
• Manage expenditure control and maintenance of files, records and requisitioning.
• Assist in preparing specifications for supplies and equipment; obtain price quotations and vendor information.
• Process invoices and contracts according to internal policies; review purchase requests and enter into fiscal tracking systems.
• Assist in tracking grants and maintaining grant databases; manage fixed asset inventories and reporting.

Skills

Clerical experience

Budgetary controls

Supervisory experience

Procurement

Education

High school diploma or equivalency

Accounting/public administration credit hours

Job description

Position Link Closes on October 30th

Job Summary - Why you8;ll love this position

A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they1re good neighbors.

We offer great benefits!

Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program. The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace.

Responsibilities - What you1l1 do

• Obtain, review, analyze and data entry of utility invoicing from all DOC facilities for payment processing. Utility cost and consumption data entry into specified energy management tracking system. Provide utility-related findings to the Energy Management Coordinator to assist in energy conservation.
• Directs a variety of support service functions such as: expenditure control/accounting/maintenance of files and records/requisitioning/storage/issuance/local procurement of supplies/equipment; approval of requisitions for payment of operating expenses; selection, placement, and supervision of staff; operation of a central switchboard; duplication and mailing
• Assists department heads and other personnel in the preparation of specifications for supplies and equipment; contacts vendors to obtain information on cost/availability/conformance to specifications / Purchases items from vendors; contacts vendors to obtain price quotations; investigates and processes claims for merchandise damaged in transit
• Assists in compiling budget information relative to personnel/supplies/office and equipment rentals/repairs/replacement or additions of equipment/repairs or alterations of buildings/grounds / Processes invoices and contract documents according to internal and departmental policies and procedures / Reviews purchase requests for accuracy and completion; enters purchase requests into fiscal tracking system; enters purchasing documents into statewide used accounting system
• Prepares or assists in the preparation of grant applications; provides assistance in tracking grants; assists in the maintenance of a grant database
• Performs fixed asset management functions, which includes tracking physical inventory, processing documents for procurement and disposal of fixed assets; preparing reports
• Reconciles expenditures in the fiscal tracking system to the statewide accounting system / Reviews/processes/maintains labor distribution profile requests utilizing available reporting tables / Selects/trains/supervises support service and clerical staff; exercises independent judgement and initiative under close supervision; work is reviewed for conformance to established policies and procedures; performs other related work as assigned

Qualifications - All you need for success

Minimum Qualifications:

Four or more years of clerical experience in fiscal or budgetary controls, procurement, accounting or bookkeeping, or experience closely related to the above listed responsibilities, including two or more years in a supervisory or semi-technical capacity (at or above the level of a Senior Office Support Assistant, Accounts Assistant, or Stores/Warehouse Assistant) and possession of a high school diploma or proof of a high school diploma or proof of high school equivalency

(Earned credit hours from an accredited college or university, that includes credit hours in accounting, or public/business administration, may be substituted on a year-for-year basis for the required experience, at a rate of 30 credit hours for one year)

All requested documents MUST be received by the closing date listed.

Job Details - More reasons to love this position

Contingent upon your position, you may also be eligible to receive:

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $0.75 per hour medium security or $1.50 maximum security differential if you work full-time at a qualifying facility.
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years! If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.