Executive Director, Project Management

Franklin Biolabs; King of Prussia (PA); Hybrid; USD 150,000 - 190,000; Full time

Benefits offered by this job

Hybrid on-site at Discovery Labs

Job summary

Franklin Biolabs is seeking an Executive Director of Project Management to lead the PM team and manage critical-path activities from contract to deliverables. You will drive on-time project execution, invoicing, and revenue targets, partnering with Finance and Business Unit leaders to optimize resources and profitability.

The role requires deep PM leadership in a hybrid on-site setting at our King of Prussia labs.

Qualifications

• BS/BA in life sciences, biomedical engineering, or related field required.
• 8 years of direct experience in project management, operations, or equivalent experience.
• Strong regulatory awareness (GxP, USP, USDA, OLAW, AAALAC) and financial forecasting capability.

Responsibilities

• Partner with Finance to ensure timely invoicing and revenue recognition, with monthly/quarterly forecasts.
• Denote Closed Won opportunities in Salesforce and record bookings in NetSuite accurately.
• Maximize monthly revenue through cross-unit schedule utilization and proactive cross-functional communication.
• Develop quotations for services with Business Unit leaders for customer issuance.
• Oversee PM team to ensure projects meet customer and company outcomes and maintain team motivation.
• Serve on the executive leadership team to identify opportunities, deviations, and mitigation plans.
• Generate meeting agendas, capture notes, and track action items with follow-ups.
• Capture lessons learned to improve metrics, processes, and communications for strategy and goals.
• Maintain strong relationships with customers to ensure repeat business.

Skills

Project management

Leadership

Cross-functional collaboration

Financial acumen

Regulatory awareness

Education

BS/BA in life sciences or related field

Tools

Salesforce

NetSuite

Job description

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Executive Director, Project Management

Full Time SG&A King of Prussia, PA, US

9 days ago Requisition ID: 1091

Franklin Biolabs emerges from the esteemed legacy of Dr. Jim Wilson's laboratory, a beacon of innovation in vector technology for over three decades. Building on this rich heritage, Franklin Biolabs is poised to redefine the landscape of the global genetic medicines industry. As a Contract Research Organization (CRO), Franklin Biolabs offers a comprehensive suite of services spanning from discovery through clinical manufacturing. Our goal is to empower our partners by providing unparalleled solutions that drive the advancement of genetic medicines. Leveraging decades of expertise and a commitment to excellence, we bridge the gap between groundbreaking research and ensuring that transformative therapies reach those who need them most.

Franklin Biolabs, Inc. is in search of an Executive Director, Project Management oversees the Project Management team and is responsible for the management of the critical path activities at Franklin Biolabs. From contract signature through to final deliverables, the Executive Director, Project Management is responsible for ensuring that deliverables are sent to the Customer, timelines are adhered to, and the corresponding invoices are issued by deliverable.

By focusing on optimizing schedule utilization across business units within Franklin Biolabs, you will also work with Business Unit Leaders to maximize monthly revenue and achieve revenue targets. Additionally, as the primary point-of-contact for integrated projects and specific legacy accounts, you will also function as an Account Manager working to maintain and strengthen relationships with high-value Customers.

Key responsibilities include:

• Partner closely with Finance to ensure timely invoicing, lead revenue recognition, and provide routine updates on opportunities and risks to help with forecasting. Provide monthly and quarterly revenue forecast to Finance working closely with the Business Unit leaders and their teams
• Responsible for denoting Closed Won opportunities in Salesforce and ensuring the bookings are entered into NetSuite accurately
• Cross-business unit schedule utilization for maximization of monthly revenue and achievement of revenue targets in coordination with the Head of Operations, including close communication with cross-functional teams to ensure timely and proactive actions are taken to deviations or potential deviations that could affect deliverables
• Supporting the development of quotations for all services in coordination with Business Unit leaders to be provided to Business Development to be issued to Customers
• Oversee the PM team and their activities in ensuring all projects are well supported and outcomes for the Customer and the company are achieved, including providing direction and motivation to direct reports, promoting team cohesiveness to optimize performance
• Serve as a member of the executive leadership team that oversees operational activities at Franklin Biolabs. Proactively identify and prioritize opportunities and deviations, develop and monitor action and mitigation plans, communication analysis and recommendations to leadership
• Generation of meeting agendas, meeting note taking and circulation, and distribution and tracking of action items, including routine follow-up to ensure progress and completion
• Take lessons learned and best practices to develop/improve metrics, processes, and communications, including implementation of initiatives to define strategy, establish goals, and archive deliverables, all with operational excellence
• Maintain and strengthen relationships with Customers of Franklin Biolabs to ensure repeat business

Education and Experience:

• Minimum of BS/BA degree in life sciences, biomedical engineering, or related field required.
• 8 years of direct experience in project management, operations, or equivalent experience.

Knowledge, Skills and Abilities:

• Knowledge of regulatory compliance and agencies (GxP, USP, USDA, OLAW, AAALAC).
• Strong analytical and organizational skills.
• Strong interpersonal skills with the ability to influence and negotiate through conflicting situations.
• Self-directed individual with the ability to perform in a fast-paced environment with limited direction, competing priorities under tight deadlines.
• Ability to communicate clearly and effectively, both verbally and in writing, to interact with team members, clients, vendors and other third parties.
• Ability to collaborate effectively with individuals across various disciplines to ensure alignment.
• Ability to use digital communication tools (video conferencing, chat platforms etc.) to effectively collaborate with team members in hybrid and remote settings.

Travel:

• Ability to travel domestically and/or internationally up to 5% of the time, depending on the needs of the project, the client and the company.
• Ability to accommodate evening, overnight or weekend travel, including potential extended trips to attend training, meetings, conduct fieldwork, or meet with clients.

On-Site:

• This position requires hybrid on-site presence at our Discovery Labs location

Vision:

• Ability to distinguish between different colors (normal color vision).
• Ability to see clearly at various distances.
• Adequate near vision for reading documents or lab equipment.
• Ability to focus and maintain concentration in tasks for extended periods.
• Ability to work in environments with varying light conditions.