Executive Director, Development Events

Vanderbilt; Nashville (TN); Hybrid; USD 120,000 - 180,000; Full time

Job summary

Vanderbilt University seeks an Executive Director for Events to lead strategic donor, prospect, and VIP events, ensuring an exceptional guest experience rooted in hospitality and campus partnerships. You will supervise a team of event professionals and collaborate with university partners to elevate donor engagement across multiple programs.

The role requires a strategic thinker with a track record of managing complex events, budgets, and vendor relationships, emphasizing un大easonable

Qualifications

• 10 years of progressive leadership in event planning and donor relations.
• Experience managing budgets and vendor relationships across a portfolio.
• Ability to lead change and implement standardized operations.
• Experience partnering with senior leaders on high-profile VIP events.

Responsibilities

• Develop and lead DAR Event Strategy and Operating Model.
• Oversee umbrella coordination for all DAR event teams.
• Create templates, checklists, and invitation tools for consistent guest experiences.
• Institute structured post-event evaluation with dashboards to show impact.
• Champion workflow optimization and adopt Wrike across teams.
• Collaborate with Alumni, Parent Engagement, Development, and other areas.
• Execute Top Donor and Prospect Events and Experiences with personalized hospitality.
• Provide executive oversight for budgeting and vendor management.

Skills

Leadership

Event planning

Donor relations

Budget management

Vendor management

Stakeholder engagement

Strategic thinking

Team management

Hospitality excellence

Education

Bachelor's degree

Master's degree preferred

Tools

Wrike

CRM systems

Job description

Position Summary: The Executive Director for Events provides enterprise-level leadership to design and execute Vanderbilt's strategic donor, prospect, and VIP events and experiences. This role provides a level of standards, service, and support for an operating model that prioritizes a consistent and impactful guest experience that champions the concept of unreasonable hospitality. This role leads a team of event and experience professionals while also coordinating with other DAR teams in close partnership and university partners such as University Ceremonies and Events. As a new position, it will help strengthen connections with alumni, parents, and supporters by creating meaningful experiences that highlight Vanderbilt's impact and inspire deeper engagement and giving.

About the Work Unit: The Department of Development and Alumni Engagement (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs. You can find more information at www.vanderbilt.edu/dar/

Key Functions and Expected Performance:

• Develop and Lead DAR Event Strategy and Operating Model
• DAR has multiple event planners and event-focused teams that sit with different parts of the organization; this position will provide umbrella support and coordination for all areas and directly oversee a small portfolio of events for execution
• Create and maintain a hub of support materials for use across DAR teams to enhance overall guest experiences and increase consistency: templates, checklists, process guides, invitation and registration tools and practices, policies and protocols
• Institutionalize structured post-event evaluation including assessment of outcomes, resource effectiveness, data collection and CRM practices, and support the creation of dashboards and other tools to evaluate and demonstrate the impact of events
• Champion workflow optimization and systems adoption (e.g. Wrike) and streamlining approaches to ensure appropriate team and functional awareness across university teams
• Consult regularly with team members and event planners in Alumni and Parent Engagement, Development, and other areas to foster greater collaboration, responsibility coverage, and training
• Execute Top Donor and Prospect Events and Experiences
• Design and execute unique events and multi-day experiences for targeted donors and prospects with an emphasis on personalized hospitality, effective usage of university leadership and faculty, and targeted fundraising strategies
• Work seamlessly across event planning teams, vendors, and DAR staff including frontline fundraisers to deliver high-touch details that feel personal and memorable while intentionally showcasing Vanderbilt's priorities, strengths, and distinctive assets
• Provide executive oversight for budgeting for a select portfolio of events and experiences with an emphasis on effective vendor management, adherence to VU contacting standards and procedures, and transparent cost controls
• Comfort providing a front-of-house host role for various activities, meals, transportation while engaging and building relationships with guests and leaders
• Assess, Adapt, and Innovate
• Lead and support a dynamic team focused on providing impactful experiences and delivering effective events to cultivate top-tier donor audiences in a high-performing culture grounded in unreasonable hospitality
• Seek out new ideas from other industries and spaces beyond higher education with an emphasis on creativity, exclusivity, and an entrepreneurial approach to bringing ideas to reality
• A problem-solving mindset with calm demeanor, comfortable pivoting and adapting plans as needed to meet leadership expectations and maintain positive guest experiences
• Drive proactive, data-driven communications and discussions across DAR and the wider university to help refine our operating model and adopt standards
• Provide insight and support for tactics and strategies that span communications, donor relations functions, frontline fundraising activities in addition to the events and experiences to foster a holistic approach to engaging prospects and donors
• Other duties as assigned

Supervisory Relationships:

This position reports administratively and functionally to the Assistant Vice Chancellor for Communications and Donor Engagement and provides direct supervision to a team of event planning professionals

Work Environment:

This position will be located in the Nashville, TN area. It will be a hybrid work environment, working in the office one day per week or more depending on business needs. Some overnight travel, nights, and weekends will be required.

Education and Certifications:

Bachelor's degree, or the equivalent, is necessary. Master's degree preferred in a relevant field (e.g., higher education administration, communications, hospitality, nonprofit leadership, business)

Experience and Skills:

• 10 years of experience, or the equivalent, is necessary.
• 10+ years progressively responsible leadership in event planning, donor relations, hospitality
• Experience managing budgets, navigating vendors, and a complex portfolio of simultaneous events and activities throughout the year
• Proven ability to lead change, standardize operations, and implement systems and processes

Core Competencies:

• Experience and expertise in partnering directly with President/Chancellor and c-suite leaders on high-profile events and engagements, ideally high-touch VIP experiences with measurable relationship outcomes
• Familiarity with development and engagement in a higher education context
• Executive presence, comfort briefing high-level stakeholders, and an ability to influence and persuade
• Operational rigor to create and sustain systems, templates, and evaluative tools
• People leadership and talent development; ability to manage and coach team members

ABOUT US

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.