Executive Coordinator, Development and External Affair

Third Way; Washington (District of Columbia); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health Reimbursement Account

Flexible Spending Account

Life Insurance

AD&D Insurance

Retirement plan

Paid sick leave

Paid vacation leave

Long-term Disability

Employee Assistance Program

Hybrid work environment

Job summary

Third Way is seeking an Executive Coordinator to support the Development & External Affairs team in scheduling, administrative tasks, event coordination, research, and related duties. The role advances Third Way’s objectives within the Administration and Congress, blending operations with policy activities in a hybrid Washington, DC office.

The position requires a bachelor’s degree or 1–2 years of admin experience, strong organizational skills, and proficiency with Salesforce.

Qualifications

• Bachelor's degree and/or 1–2 years in administrative or similar role.
• Excellent attention to detail and multi-tasking abilities.
• Experience with Salesforce and other databases.
• Strong communication, organizational, and administrative skills.
• Ability to work under short deadlines and in fast-paced environments.
• Capacity to manage multiple projects with competing priorities.
• Desire to contribute to Third Way’s mission and take ownership of work.
• Curiosity and eagerness for professional development.

Responsibilities

• Provide primary administrative support for fundraising, events, and external affairs functions.
• Manage schedules, calendars, meeting setup, and logistics for senior team members.
• Coordinate events including travel, RSVPs, catering, venue briefs and on-site check-in.
• Draft invitations, track RSVPs, and prepare event briefings.
• Conduct background research for meetings and events.
• Record meeting notes and share action items; maintain records and calendars.

Skills

Communication

Problem Solving

Time Management

Customer Focus

Flexibility

Detail Orientation

Accountability

Respectfulness

Education

Bachelor's degree or equivalent

Tools

Salesforce

Databases

Job description

Third Way is a national think tank and advocacy organization that champions moderate policy and political ideas.Since our founding in 2005, we have served as a critical bulwark against political extremism by advancing values-driven, reform-oriented solutions on the defining issues of our time. Our work is grounded in the mainstream American values of opportunity, freedom, security,and democratic capitalism, and we advocate for the vital center across seven major areas: climate and energy, economy, education, health care, national security, politics, and social policy.

Third Way is looking for an Executive Coordinator to provide support for the Development and External Affairs team on scheduling, administrative needs, event support, research, and other duties as assigned. This work will directly advance Third Way’s political and policy objectives in the Administration and Congress.

As the Executive Coordinator for the Development & External Affairs team, a typical day might include…

• Serving as the primary administrative support for the fundraising, events, and external affairs functions of the Development & External Affairs team;

• Managing schedules, calendars, meeting set-up, and logistics as well as ensuring appropriate follow-up for senior team members;

• Providing logistical support for events that can include scheduling, arranging travel, managing check-in onsite, drafting invitations, tracking RSVPs, making catering arrangements, drafting event briefings, and scouting venues;

• Providing background research in preparation for meetings and events;

• Recording notes from team meetings and distributing relevant to-dos and action items; and,

• Maintaining internal records, calendars, and shared databases.

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Salary Range: $50,000 - $60,000, annually

At Third Way, we are committed to non-discrimination and fair pay practices. The final starting salary offer will be determined based on your experience and qualifications.

Competencies:

• Communication

• Problem Solving

• Time Management

• Customer Focus

• Flexibility

• Detail Orientation

• Accountability for Self

• Respectfulness

This might be the job for you, if you…

• Have a bachelor’s degree and/or a minimum of 1-2 years of relevant experience in an administrative or similar role;

• Have excellent attention to detail and comfort with multi-tasking;

• Have experience with Salesforce and other databases;

• Possess excellent communication, organizational, and administrative skills;

• Are able to work under short deadlines and deliver in a fast-paced environment;

• Are able to juggle multiple projects with competing priorities simultaneously; and

• Want to contribute towards Third Way’s mission;

• Take pride in and ownership of your work;

• Are curious and eager for professional development.

In theThird Way Culture, we are looking for:

• Self-starters: People who see and seize opportunities, take risks, learn from failure, and will bring a sustained passion for our mission.

• Collaborators: People who work in teams—sharing ideas, brainstorming, co-authoring products, and advancing our shared priorities.

• Creators: People who foster divergent thinking; who aren’t afraid to takeonthe orthodoxies of the left or the right. Team members come up with original insights, find unique ways to look at data, and challenge their preconceptions.

• Results-oriented: People who function with an organizational commitment to clear objectives, ambitious timelines, accountability for results, and a focusonimpact.

• Respectful: People who embrace the diverse perspectives of everyone and foster the values of non-discrimination and inclusivity at all times.

WITHIN 1 MONTH, YOU'LL...

• Participate in Third Way’s comprehensive onboarding program. You’ll learn about all aspects of Business Operations, which includes HR, Benefits, IT, Finance, and office operations.

• You’ll learn about all aspects of Development & External Affairs, which includes fundraising, corporate relations, and public events.

• Meet your Third Way Buddy, be introduced to the entire staff, and start to learn the TW’s culture.

• Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team on these processes.

• Participate in weekly one-on-ones with your manager to ensure you fully understand the expectations of the job.

• Attend weekly team meetings. You’ll learn about the key goals of each member of your program, their progress toward these goals, what challenges they face, and how you will contribute.

• Learn our current processes for scheduling meetings, hosting events, interfacing with donors & congressional offices, and more.

WITHIN 2 MONTHS, YOU'LL...

• Gain an understanding of each employee’s role and their contribution to the organization.

• Attend program overview sessions to learn more about each team’s contribution to TW’s mission.

• Incorporate TW’s Style Guide and Production process into your work products.

• Participate in, at least, one of our internal Professional Development trainings or a Center for Fun activity.

• Be fully responsible for the teams scheduling needs and providing support for corporate, individual, and public events.

• Oversee in-office event coordination regarding food orders, room set-up, and RSVP tracking.

WITHIN 3 MONTHS, YOU'LL…

• Feel a sense of comfort and familiarity with the staff, your team, and your work.

• Continue to attend weekly departmental meetings with a stronger understanding of your team’s strategic goal.

• Bring new ideas and suggestions to your weekly one-on-ones with your manager.

• Attend and participate in external functions with other members of your team.

• Complete your 90-day self-evaluation and performance review with your manager.

• Partner with your manager to establish your long-term goals for the remainder of the year.

• Take over primary management of Third Way’s social media channels.

• Create and manage Third Way’s social media content calendar.

• Lead content creation for all of Third Way’s digital media accounts.

• Partner with other members of the communications team and our policy and political analysts to prepare content to elevate important findings and data.

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In addition to competitive salaries, your health and wellness is our priority. We offer a comprehensive benefits package which includes Medical, Dental, and Vision insurance; Health Reimbursement Account (HRA); and Flexible Spending Account (FSA, DCA, Parking, and Transit); Life Insurance; Accidental Death & Dismemberment Insurance; Retirement plan; Accrued Paid Sick and Vacation leave; Long-term Disability, Employee Assistant Program (EAP).

Third Way offers a hybrid work environment to support our employees’ healthy work-life balance. This position is based in Washington, DC, and Third Way’s in-office days are Tuesday, Wednesday, and Thursday.

Third Way is an equal-opportunity employer committed to non-discrimination. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws

Third Way does not provide employment-based visa sponsorship. Applicants must be legally authorized to work in the United States without current or future employer sponsorship.