Executive Business Partner

Marqeta; Oakland (CA); Hybrid; USD 102,000 - 150,000; Full time

Benefits offered by this job

Health insurance options

Flexible time off

Equity in company

Employee Stock Purchase Program

Parental Leave

Job summary

Marqeta is seeking an Executive Business Partner to support the CAO in a fast-paced, high-touch environment. The role focuses on calendar management, travel coordination, and administrative backbone, with in-person presence in the Oakland office every Tuesday.

This position emphasizes execution, coordination, and proactive problem-solving, while not engaging in strategy or policy work. Flexible First culture with tiered compensation by location and robust benefits.

Qualifications

• 5+ years of professional experience in administrative support, with 2+ years of executive-level support.
• Ability to manage executives' calendars and confidential information with speed and discretion.
• Experience coordinating domestic and international travel and complex itineraries.
• Proven ability to work in a fast-paced environment with shifting priorities.
• Strong collaboration across cross-functional teams and stakeholders.

Responsibilities

• Provide primary executive support to the CAO, including calendar management and complex travel arrangements.
• Provide administrative support to CAO leadership team and related meetings.
• Manage the CAO's dynamic calendar with frequent changes and prioritization.
• Coordinate domestic and international travel with accuracy and adherence to guidelines.
• Prepare and process expense reports efficiently and accurately.
• Handle special projects and logistics for offsites and events.
• Anticipate needs and respond quickly in a highly fluid environment.
• Oversee light operations such as purchase orders and vendor coordination.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Stakeholder coordination

Tools

Google Workspace

Slack

Zoom

Job description

As Marqeta's Executive Business Partner to our Chief Administrative Officer (CAO), you will provide steady, reliable support to our dynamic CAO in a fast-paced environment. You'll leverage your exceptional organizational skills, resilience, and composure to navigate shifting priorities with ease. Operating behind the scenes, you'll serve as a proactive, detail-oriented, and unflappable partner who takes pride in ensuring seamless operations and anticipating needs before they arise.

This is a high-touch executive support role — not a Chief of Staff function. With that role already filled on the CAO's team, the person hired into this role will own the operational and administrative backbone: managing calendars, coordinating across stakeholders, keeping projects on track, and ensuring nothing falls through the cracks. It's the right fit for someone who excels at execution and coordination — not strategy or policy.

While we work Flexible First, this role requires in-person presence at our Oakland office every Tuesday, with additional in-office days as needed for key moments such as Board meetings and leadership team onsites. We'd love for you to join us!

The Impact You'll Have

• Provide primary executive support to the CAO - including calendar management, expense reports, and complex travel arrangements.

• Administrative support (calendars, travel, expenses & team meetings) to two to three select members of the CAO's leadership team.

• Manage CAO's complex and dynamic calendar, navigating frequent changes and prioritizing meetings with sound judgment.

• Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CAO's specifications.

• Prepare and process expense reports accurately and efficiently.

• Handle special projects and logistics such as team offsites, milestone and holiday gifts

• Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment.

• Manage light operational or finance-related activities such as purchase orders and vendor coordination.

• Be willing to jump in wherever needed - whether that's coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee.

• Communicate clearly and professionally across the CAO's leadership team and cross-functional partners.

• Maintain discretion, professionalism, and a sense of humor - even when things change unexpectedly.

Who You Are

• 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company)

• Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail

• Experience supporting an executive with access to highly sensitive information (ideally a CHRO, CFO, CLO, or comparable role)

• Ability to perform this role in-person in our Oakland office every Tuesday, with willingness to be present in-person for other key moments (Board meetings, leadership team onsites, etc)

• Strong proficiency with Google Workspace, Slack, Zoom, and other key tools for managing work in a distributed global environment

Nice-To-Haves

• Experience providing executive support in a remote/hybrid environment

• Experience working at a global company through a rapid growth phase

Your Manager

• Maija Muncy, Chief of Staff

Typical Process

• Application Submission

• Recruiter video call

• Hiring manager video call

• Virtual "Onsite" consisting of 4-5, 45 min calls

• Offer!

Compensation and Benefits

Marqeta is a Flex First company which allows you to choose your best working environment, whether that be from home or at a company office. To support Flex First, we calibrate pay to a competitive value according to working location. Compensation is aligned according to three tiers within the United States:

• National: A baseline tier that applies to most of the geographic territory of the United States.

• Premium: Slightly elevated from the National tier, and oriented toward a narrower set of higher cost-of-living areas, such as Los Angeles CA and Seattle WA

• Premium Plus: A tier for the most expensive working areas, like the San Francisco Bay area and New York City.

Visit this page or consult with a Recruiter to determine which tier would be applicable to you.

When determining salaries, we consider several factors including, but not limited to, skills, prior experience, and work location. The new-hire base salary range for this position is:

• National: $102,000 - $127,500

• Premium: $110,400 - $138,000

• Premium Plus: $120,000 - $150,000

We also believe in recognizing the contributions of our people. That's why we award annual bonuses to eligible employees, rewarding both individual performance and the success of the entire company.

Along with monetary compensation, Marqeta offers

• Multiple health insurance options

• Flexible time off – take what you need

• Retirement savings program with company contribution and after tax contributions

• Equity in a publicly-traded company and an Employee Stock Purchase Program

• Family-forming benefits, fertility support, and up to 20 weeks of Parental Leave

• Free therapy sessions, financial and professional coaching, and legal advice

• Monthly stipend to support our remote work model

• Annual “development dollars” to support our people growth and development

• Through Flex First, the freedom to live and work wherever you and your family thrive

About Marqeta

Marqeta is on a mission to change the way money moves. We're one of the earliest enablers of embedded finance, a market opportunity sized up in the trillions. Our card issuing platform provides unprecedented flexibility and control for companies to issue cards, authorize transactions, and manage payment operations in real time. Marqeta is powering the most well known brands in the new economy (Block, Cash App, affirm, Instacart, Doordash, Uber, Walmart, etc). You don't need to be a Payments expert to join the Marqeta Team, let us help you with that. This is the opportunity of a lifetime to work with innovators around the world and unlock equitable financial access for all.

Marqeta's Values

– Solve for the Customer: With a deep understanding of our customers' business and empathy for their needs, we deliver products and services that drive their success. Earning and keeping their trust guides everything we do.

– Do What's Right: Knowing businesses and livelihoods depend on us, we pursue solutions that disrupt responsibly and deliver high-quality results that our customers count on. We own our work from start to finish.

– Simplify and Innovate: We approach challenges with curiosity and take smart risks. Innovation comes from finding better, simpler ways to achieve extraordinary outcomes.

– Win as a Team: We succeed together by embracing diverse perspectives and pushing each other to raise the bar. We lead with humility and set aside hierarchy to work as a team.

– Make it Count: We drive forward with focus and agility. With a sense of urgency and purpose, we get the job done, and done right.

Equal Employment Opportunity, Accommodations and Privacy

Marqeta is an equal opportunity employer committed to an inclusive workplace that fosters belonging. We do not discriminate based on race, color, religion, sex (including pregnancy, lactation, childbirth, or related medical conditions), veteran status or uniformed service member status, age, national origin or ancestry, citizenship or immigration status, physical or mental disability, gender identity, gender expression, sexual orientation, genetic information (including testing or characteristics) or any other characteristic protected by applicable law. We also consider qualified applicants with criminal histories, consistent with legal requirements.

Marqeta endeavors to make reasonable accommodations for applicants with disabilities. If you are an individual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please submit this form with your specific accommodation request.

Marqeta cares about your privacy. Personal data that is provided as part of the application and recruitment process is processed in accordance with the Applicant Privacy Notice. Additional information for California residents can be found here.

To keep our interview process fair and consistent, we ask that all candidates join video interviews with their camera on.
Notice on Use of AI in Recruitment
We may use artificial intelligence (AI) tools in our recruitment processing consistent with the requirements of applicable laws. For more information, review our AI notice here.