Executive Building Administrator

Priority Dispatch Corp.; Tulsa (OK); On-site; USD 35,000 - 48,000; Full time

Job summary

Dental Depot Telo LLC in Tulsa, OK is seeking a highly organized Executive Building Administrator to provide comprehensive administrative support for the executive office and department managers.

Responsibilities include phone handling, calendar and mail management, event coordination, and vendor liaison. The role requires strong Microsoft Office skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High School Diploma or GED required.
• 1+ years of experience in fast-paced office administration.
• Proficiency with Microsoft Office (Outlook, Excel, Word) and familiarity with Publisher/PowerPoint.

Responsibilities

• Answer phones in a friendly manner and maintain executive office communications.
• Manage calendars, mail, and deliveries; coordinate conferences and meeting rooms.
• Handle office supplies, kitchen/areas cleanup, and basic maintenance tasks.
• Process statements and invoices, and support vendor communications.
• Maintain vehicle schedules and assist with special events and recognitions.

Skills

Analytical

Communication

Detail oriented

Time management

Organized

Ethical

Reliability

Customer oriented

Education

High School/GED

Tools

Microsoft Office

Outlook

Excel

Word

Publisher

PowerPoint

Job description

Executive Building Administrator# Executive Building AdministratorDental Depot Telo LLC - Tulsa, OK 74135## OverviewPosition TypeFull TimeJob ShiftDayEducation LevelHigh School/GED## Description| || --- || ***Position Summary*** || Provide a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization. || ***Essential Functions*** || *To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.* || * Answer phones as needed in a friendly manner, per the Dental Depot procedures. * Monitors the front door for deliveries and grants access to the executive office when appropriate. * Creates and maintains company directories, event calendars, vehicle reservations, and conference rooms. * Sorts and delivers mail throughout the executive office. * Manage/order office supplies for ELO and offices. * Assist with mail, packages, and courier when needed. * Orders ELO monthly lunches and responsible for cleaning up afterwards. * Manages company car schedules. * Facilitates communication between ELO and vendors (cleaning, Bill Warren, Amazon, etc.) * Assist with meal set up and clean up when needed. Also includes stocking of kitchen and events area for the fellowship hall. * Manage and monitor gift cards for employees and patients (patient complaints, employee awards.) * Assist with maintaining the cleanliness of the kitchen/break room/restrooms. This includes bi-weekly kitchen cleaning.) * Create documents as requested. * Process statements to be approved for payment. * Filing invoices and pay statements. * Manage Birthday, Anniversary, gift, and employee recognition cards and items. * Assist with other departments’ administrative needs as necessary. * Assist with keeping the supply cabinet organized. * Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations. * This position may complete other Administrative and Maintenance tasks as assigned by Management * Maintain regular and reliable attendance |## Qualifications| | | | || --- | --- | --- | --- || ***Position Qualifications*** | | | || | | | || ***Education:*** | High School Graduate or General Education Degree (GED): Required | | || ***Experience:*** | 1 plus years of experience in fast paced office administration. | | || ***Certifications & Licenses:*** | None | | || ***Computer Skills:*** | Must demonstrate knowledge of office administration, management, technology and systems. Must be highly adept at Microsoft Office Outlook, Excel, Word, and familiar with Publisher and PowerPoint. | | || ***Other Requirements:*** | Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes. Must be able to manage multiple phonelines. | | || || ***Skills & Abilities*** | | | || * **Analytical Skills** – Ability to use thinking and reasoning to solve a problem. * **Business Acumen** – Ability to grasp and understand business concepts and issues. * **Communication, Oral** – Ability to communicate effectively with others using the spoken word. * **Communication, Written** - Ability to communicate in writing clearly and concisely. * **Conflict Resolution** - Ability to deal with others in an antagonistic situation. * **Customer Oriented** - Ability to take care of the customers’ needs while following company procedures. * **Detail Oriented** – Ability to pay attention to the minute details of a project or task. * **Energetic** – Ability to work at a sustained pace and produce quality work. * **Reliability** – The trait of being dependable and trustworthy. * **Enthusiastic** – Ability to bring energy to the performance of a task. * **Tactful** – Ability to show consideration for and maintain good relations with others. * **Responsible** - Ability to be held accountable or answerable for one’s conduct. * **Working Under Pressure** - Ability to complete assigned tasks under stressful situations. * **Time Management** – Ability to utilize the available time to organize and complete work within give deadlines. * **Judgment** - The ability to formulate a sound decision using the available information. * **Self-Motivated** – Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative. * **Organized** - Possessing the trait of being organized or following a systematic method of performing a task. * **Ethical** – Ability to demonstrate conduct conforming to a set of values and accepted standards. * **Motivation** – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability. * **Goal Oriented** – Ability to focus on a goal and obtain a pre-determined result. * **Initiative** – Ability to make decisions or take actions to solve a problem or reach a goal. * **Honesty / Integrity** – Ability to be truthful and be seen as credible in the workplace. * **Friendly** – Ability to exhibit a cheerful demeanor toward others. | | | || | | | | || --- | --- | --- | --- | --- || ***Physical Demands*** | | | | || ***N (Not Applicable)*** | Activity is not applicable to this position. | | | || ***O (Occasionally)*** | Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day) | | | || ***F (Frequently)*** | Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) | | | || ***C (Constantly)*** | Position requires this activity more than 66% of the time (5.5+ hrs/day) | | | || | | | | || ***Physical Demands*** | | ***Lift/Carry*** | | || Stand | O | 10 lbs or less | O | || Walk | O | 21-50 lbs | O | || Sit | F | | | || Manually Manipulate | F | | | || Reach Outward | F | ***Push/Pull*** | | || Reach Above Shoulder | O | 12 lbs or less | O | || Climb | O | 26-40 lbs | O | || Crawl | O | | | || Squat or Kneel | O | | | || Bend | O | | | || Grasp | O | | | || Speak | C | | | || | | | | || ***Other Physical Requirements*** | | | | || Vision (Near) | | | | || | | | | || ***Work Environment*** | | | | || While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, body fluids, blood borne pathogens, and the risk of radiation. The noise level is usually moderate. As the dental practice is heavily dependent on scheduling, the general environment can become hectic at times. Therefore, the employee must be able to handle effectively the normal anxieties associated with the job. | | | | |