Executive Associate

Bristol-Myers Squibb Co; Princeton (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Flexible Time Off

11 paid company holidays

Comprehensive benefits package

Job summary

Bristol Myers Squibb is seeking an Executive Associate to provide high-level administrative support to senior leaders within MEG, MAP & RWE. You will manage complex calendars, coordinate domestic and international travel, and prepare meeting materials with discretion.

The role emphasizes cross-functional collaboration, efficient processes, and strong written and verbal communication to enable leadership success in a fast-paced environment.

Qualifications

• High School Diploma with some college preferred.
• Advanced technical training a plus.

Responsibilities

• Manage complex calendars for senior leaders, including international travel arrangements.
• Prepare meeting materials and PowerPoint presentations for leadership reviews.
• Coordinate leadership meetings, town halls, and offsites with cross-functional teams.
• Maintain confidentiality and exercise diplomacy in handling sensitive information.

Skills

Executive support

Calendar management

Travel planning

PowerPoint

Communication

Education

High school diploma

Some college

Tools

SharePoint

OneDrive

Electronic filing systems

Job description

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

This Executive Associate position provides high-level administrative, operational and coordination support to senior leaders/extended leadership within MEG, MAP & RWE. The role serves as a key partner enabling effective leadership operations, cross-functional collaboration and communications. The Executive Associate is a dynamic, performance driven, proactive and flexible individual who thrives in a fast-paced environment, plus they are self-motivated and an efficient team player with strong organizational, oral, and written communication skills.

Key Responsibilities:

• Performs highly broad and varied and complex administrative functions that, by nature of the position, involve frequent interactions with senior leaders, executives, and cross-functional stakeholders within MEG, MAP & RWE (including MEG Operations). These include, but not limited to, phone and complex calendar management, extensive meeting scheduling & logistics, preparing domestic & international travel arrangements, and preparing expense reports.
• Conserves executive's time by proactively managing schedules, anticipating conflicts, identifying priorities, and coordinating solutions with minimal direction.
• Works independently and makes good decisions on behalf of the senior leaders and executives in regards calendar and travel events.
• Supports leader's preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-read).
• Exhibits excellent judgment in handling confidential information, demonstrates diplomacy, professionalism, and tact in dealing with sensitive situations.
• Coordinates logistics and planning for leadership meetings, town halls, offsites, team meetings, workshops, and strategic business reviews.
• Maintains a high degree of professionalism and discretion while handling confidential business information, organizational matters, personnel activities, and leadership communications.
• Anticipates leadership and business needs, independently identifying opportunities to improve efficiency, streamline processes, and enhance team effectiveness.
• Supports department operations through management of SharePoint sites, OneDrive repositories, electronic filing systems, distribution lists, organizational communications, and other business tools and processes.
• Creates, edits, and tracks job requisitions and personnel-related transactions and supports onboarding, organizational changes, and other activities through applicable company systems.
• Assists in the coordination and execution of department initiatives, business processes, governance activities, budget-related tasks, and special projects as assigned.
• Demonstrates strong organizational skills, attention to detail, and sound judgment while managing competing priorities and meeting deadlines.
• Prioritizes activities and makes decisions based on an understanding of business objectives, organizational priorities, stakeholder needs, and BMS strategies.
• Serves as a collaborative partner across MEG, MAP & RWE, fostering effective communication, coordination, and operational excellence across leadership teams.

Reporting Relationship

• Position reports into a Therapeutic Area Head within MEG, MAP & RWE, with responsibility for supporting leaders and business activities across the MEG, MAP & RWE (including MEG Operations) team.

Qualifications

• High School Diploma with some college preferred. Advanced technical training a plus.
• Seasoned professional with at least 10 years of administrative experience with significant experience working with senior-level executives and external stakeholders.

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

Compensation Overview:

Madison - Giralda - NJ - US: $74,630 - $90,434 Princeton - NJ - US: $74,630 - $90,434 Warsaw - PL: zł94,200 - zł114,145

The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance.

Benefits:

Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).

U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year.

Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays.

Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs. Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.

U.S.-based job seekers can explore full benefit offerings at https://careers.bms.com/benefits

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [e-mail]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If this posting is missing required information required by local law or incorrect, contact BMS at [e-mail] the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.

R1606317 : Executive Associate