Executive Assitant

Chaos Industries; Washington; On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Health benefits

401k with company match

FSA/HSA

Life insurance

Free daily lunch (onsite)

Unlimited PTO

Casual dress code

Job summary

CHAOS Industries is seeking an Executive Assistant to support multiple Engineering Leadership members in a fast-paced defense tech environment. You will manage calendars, coordinate high-stakes meetings, and organize travel to ensure seamless operations across time zones.

This role requires 6+ years supporting leadership-level employees, superb organizational skills, and strong MS Office proficiency. It offers a dynamic, confidential partnership with senior leaders and a track record of

Qualifications

• 6+ years experience supporting leadership-level employees (Director & above) in high-growth tech, aerospace, or defense environments.
• Master multitasker with excellent organizational and prioritization skills.
• Confident communicator, adept at crafting executive materials and building cross-audience rapport.
• Comfortable handling high-stakes, fast-moving situations with discretion and professionalism.

Responsibilities

• Serve as a close partner to several Engineering Leadership team members, handling a wide range of administrative and strategic support.
• Own calendars: scheduling, prioritizing, and shifting meetings across multiple time zones.
• Coordinate executive travel and high-level meetings, ensuring logistics and prep materials are covered.
• Draft, edit, and organize reports, briefings, and presentations for internal and external audiences.
• Act as a liaison between execs and key stakeholders including team members, board members, government officials, and external partners.
• Plan and execute executive-level events, board meetings, and offsites start to finish.
• Handle sensitive information with discretion and sound judgment.
• Stay on top of strategic projects by coordinating with cross-functional teams and tracking action items.

Skills

Executive support

Calendar management

Communication

Discretion

MS Office proficiency

Project management tools

Tools

Outlook

PowerPoint

Excel

Project management tools

Job description

CHAOS Industries is redefining modern defense with a multi-product portfolio that gives the ultimate advantage—domain dominance. The company's products are powered by Coherent Distributed Networks (CDN™), empowering warfighters, commercial air operators, and border protection teams to act faster, adapt rapidly, and stay ahead of evolving threats.

CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors, including 8VC, Accel, and Valor Equity Partners. The company is headquartered in Los Angeles, with offices in Washington, D.C., San Francisco, San Diego, and London. For more information, please visit www.chaosinc.com.

Role Overview:

We’re looking for a sharp, trusted right hand to several Engineering Leadership team members; someone who thrives in fast-paced environments, anticipates needs before they arise, and keeps the wheels turning behind the scenes. This is a key role at a fast-growing defense tech company, ideal for someone who has supported Leadership-level employees in high-growth tech, aerospace, or defense settings.

As an Executive Assistant, you’ll be a critical force in keeping schedules, priorities, and high-level engagements running smoothly. You’ll juggle fast-moving calendars, coordinate high-stakes meetings, and make sure no detail slips through the cracks. This is more than an administrative role—it’s about partnership, discretion, and being a steady hand in a highly dynamic environment!

Responsibilities:

• Serve as a close partner to several Engineering Leadership team members, handling a wide range of administrative and strategic support with professionalism and a sense of calm under pressure.
• Own calendars: scheduling, prioritizing, and shifting meetings across multiple time zones with ease.
• Coordinate executive travel and high-level meetings, ensuring every detail is covered from logistics to prep materials.
• Draft, edit, and organize reports, briefings, presentations, and communications for both internal and external audiences.
• Act as a liaison between these execs and key stakeholders: team members, board members, government officials, and external partners.
• Plan and execute executive-level events, board meetings, and offsites - start to finish.
• Handle sensitive information with a high level of discretion and sound judgment.
• Stay on top of strategic projects by helping track action items, conducting research, and coordinating with cross-functional teams.

Minimum Requirements:

• 6+ years of experience supporting leadership-level employees (Director & above), ideally in a high-growth tech, aerospace, or defense environment
• Master multitasker with excellent organizational and prioritization skills
• Confident communicator, both in writing and verbally; able to craft polished executive materials and build rapport across audiences
• Comfortable navigating high-stakes, fast-moving situations with discretion and professionalism
• Strong working knowledge of Microsoft Office, especially Outlook, PowerPoint, and Excel; experience with project management tools is a plus

Preferred Requirements:

• Familiarity with the defense, aerospace, or general tech industry
• Strong emotional intelligence and a collaborative, low-ego approach to building relationships across all level

Why CHAOS?

• Health Benefits: Medical, dental, and vision benefits 100% paid for by the company
• Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more
• Our Perks: Free daily lunch while you're working onsite, fully-stocked kitchen, unlimited PTO, casual dress code
• Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses
• Team Growth: 500+employees and counting across 5 global offices

Salary Range: $120,000 - $160,000

The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations.

Recruiting Agencies: CHAOS Industries does not accept unsolicited resumes or outreach. Unsolicited submissions will not be reviewed or compensated.