Executive Assistant (US, UK, Serbia)

Worldwide Clinical Trials Holdings, Inc.; Wilmington (DE); Remote; USD 65,000 - 129,000; Full time

Benefits offered by this job

Remote work

Competitive benefits

Job summary

Worldwide Clinical Trials is seeking an Executive Assistant to provide high-level administrative support to the C-suite. This remote role collaborates with global teams across time zones, coordinating complex calendars and travel.

You will manage domestic and international travel, prepare professional documents, and build strong relationships with executives and stakeholders. Proficiency in English and MS Office is required; Concur/Teams experience is a plus.

Qualifications

• 2-4 years of experience as an Executive Assistant and 5+ years of overall office/business experience.
• Proficiency in English.
• Strong MS Office skills; experience with Microsoft Teams is a plus.
• Experience coordinating complex domestic and international travel; familiarity with Concur is a plus.
• Excellent organizational skills with the ability to prioritize, manage multiple activities, and maintain attention to detail.
• Strong interpersonal and communication skills with senior executives and external stakeholders.

Responsibilities

• Provide high-level administrative support to C-suite executives.
• Coordinate calendar management across leadership meetings, direct reports, and global scheduling across time zones.
• Arrange domestic and international travel, including detailed itineraries and visa support.
• Prepare, proofread, edit, and format business correspondence, presentations, and reports.
• Build and maintain relationships with executives, colleagues, business partners, and external stakeholders.
• Manage SharePoint calendars and ensure events and key activities are communicated and maintained.
• Organize off-site meetings, conferences, and executive events to support business objectives.
• Handle confidential information with discretion and professionalism.
• Adapt quickly to changing priorities to keep executive activities running smoothly.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Microsoft Teams

Concur

Communication

Relationship management

Tools

SharePoint

Concur

MS Office

Teams

Job description

Join a global Contract Resource Organization (CRO) where innovation meets purpose. At Worldwide Clinical Trials, we're driven by a shared commitment to improving lives through high-quality clinical research. Our teams are empowered to think creatively, take ownership, and deliver meaningful work that helps bring life-changing therapies to patients around the world. With more than 4,000 professionals across the globe, we foster a collaborative and inclusive environment where diverse perspectives are valued, growth is encouraged, and every contribution makes an impact. Whether you're building your career or bringing years of experience, you'll have the opportunity to learn, grow, and help shape the future of clinical research. Make an Impact as an Executive Assistant at Worldwide.

Where You'll Work

This is a REMOTE role open to candidates based in US, UK, Serbia. You will collaborate with global teams across multiple time zones.

What You'll Do

• Provide high-level administrative support to C-suite executives, ensuring priorities are managed effectively and efficiently.
• Coordinate complex calendar management, including leadership meetings, direct report interactions, and global scheduling across multiple time zones.
• Arrange domestic and international travel, creating detailed itineraries and supporting visa requirements where needed.
• Prepare, proofread, edit, and format business correspondence, presentations, reports, and other professional documentation.
• Build and maintain strong relationships with executives, colleagues, business partners, and external stakeholders.
• Manage SharePoint calendars and help ensure events and key activities are communicated and maintained accurately.
• Organize off-site meetings, conferences, and executive events to support business objectives.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Adapt quickly to changing priorities and proactively address administrative challenges to keep executive activities running smoothly.

What You'll Bring

• Education and relevant business experience that demonstrates success in an executive support or administrative role.
• 2-4 years of experience working as an Executive Assistant and 5+ years of overall office/business experience.
• Proficiency in English.
• Strong expertise in Microsoft Office applications, with the ability to create professional internal and external business materials; experience with Microsoft Teams is a plus.
• Experience coordinating complex domestic and international travel arrangements; familiarity with Concur is a plus.
• Excellent organizational skills with the ability to prioritize effectively, manage multiple activities simultaneously, and maintain exceptional attention to detail.
• Strong interpersonal, communication, and relationship-building skills, with confidence interacting with senior executives and external stakeholders.
• Demonstrated critical thinking, problem-solving ability, adaptability, and a proactive approach to anticipating changing business needs.

Discover the Difference We love knowing that someone is going to have a better life because of the work we do. Discover the Difference at Worldwide Clinical Trials.

The salary range for this position is annually (For hourly paid positions, the stated salary range reflects hourly rates): United States of America - $65,000.00 - $129,000.00 The salary range provided is intended to give candidates an understanding of potential earnings. Compensation will fall within the provided range, and it not a guarantee of exact salary. The final salary will be determined based on relevant experience, performance, education, and internal equity. In addition to base salary, we offer a competitive benefits package depending on location. We ensure pay equity and transparency and comply with all applicable labor laws. Salary information will be discussed during the interview process, and we encourage candidates to inquire about compensation at any stage.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.

This is who we are. We’re a team of clinicians, scientists, and researchers who want to make healthcare better. We were founded on an unwavering commitment to authentic, personalized attention. And today, as CROs consolidate and the industry changes rapidly, that personalized attention is more important than ever. We all came to this industry for different reasons, from different walks of life. If you ask any one of us why we’re here, you’ll get a different answer. And that’s what makes us special.