Executive Assistant to VP - $31/hr

ProPivotal; Boston (MA); On-site; USD 1,000; Full time

Job summary

A leading staffing firm is seeking an Executive Assistant to support a VP. In this impactful role, you will manage schedules, coordinate events, and assist with communication. This position offers competitive pay and the chance to work with a dynamic team dedicated to a prestigious institution's mission.

Qualifications

• 3+ years of experience as an Executive Assistant.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Manage the VP’s calendar and schedule meetings.
• Coordinate communication with external stakeholders.
• Assist with expense management and data analysis.

Skills

Organizational Skills

Communication

Tools

Microsoft Office

Excel

PowerPoint

Job description

Executive Assistant to VP - $31/hr

Why You'll Love This Job:

• Competitive Pay: Earn $31/hr while supporting a senior executive
• Impactful Role: Contribute to fundraising efforts for a prestigious institution
• Varied Responsibilities: Manage an executive's calendar, handle communication with external partners, and organize important events
• Dynamic Environment: Work with a high-performing team dedicated to advancing the institution's mission

Key Responsibilities:

• Oversee and manage the VP’s calendar, scheduling all meetings and appointments
• Act as the point of contact between the VP and external stakeholders, coordinating meeting schedules through Executive Assistants
• Help manage the VP’s portfolio, ensuring seamless communication and scheduling
• Assist with expense management by collecting receipts and submitting expenses via Workday
• Organize meetings and events, including venue coordination and agenda creation
• Handle data analysis in Excel, using VLOOKUP and working with large data sets
• Create PowerPoint presentations and provide other administrative support as needed

Requirements:

• 3+ years of experience as an Executive Assistant, supporting a senior-level executive
• Proficient in Microsoft Office (Word, Excel, PowerPoint), with advanced Excel skills
• Strong organizational skills, with a proven track record of managing complex calendars and schedules

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