Executive Assistant to the Vice President of Revenue Operations | Hybrid | Reston, VA

Ellucian Company L.P.; Reston, Washington (VA, District of Columbia); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Flexible time off

401k match

Parental leave

Telemedicine

Wellness programs

Learning opportunities

Employee referrals

Job summary

Ellucian is seeking an experienced Executive Assistant to the Vice President of Revenue Operations. You will partner with the VP to manage priorities, coordinate complex travel, and prepare leadership materials for critical business decisions.

This highly visible role sits at the center of a fast-paced, global commercial organization, supporting leaders across Sales, Finance, Marketing, and Customer Success while maintaining discretion and a proactive, solutions-oriented mindset.

Qualifications

• 8+ years of Executive Assistant or senior executive support experience.
• Proven success managing complex calendars and travel for senior leaders.
• Strong written and verbal communications; ability to prepare executive materials.

Responsibilities

• Manage the VP of Revenue Operations calendar and priorities.
• Coordinate domestic and international travel and approvals.
• Prepare leadership materials, agendas, and communications.
• Facilitate executive meetings, planning sessions, and leadership reviews.
• Collaborate across Sales, Finance, Marketing, and Customer Success.

Skills

Calendar management

Executive presence

Discretion

Communication skills

Presentations

Travel coordination

MS Office (Outlook, Word, Excel, Power

PowerPoint

CRM familiarity

Tools

Salesforce

Job description

About Ellucian

Ellucian powers innovation for higher education, partnering with approximately 3,000 customers across 50 countries, serving more than 21 million students. Ellucian's AI-powered platform, trained on the richest dataset available in higher education, drives efficiency, personalized experiences, and strengthened engagement for all students, faculty and staff. Fueled by decades of experience with a singular focus on the unique needs of learning institutions, the Ellucian platform features best-in-class SaaS capabilities and delivers insights needed now and into the future. These solutions and services span the entire student lifecycle, including data-rich tools for student recruitment, enrollment, and retention to workforce analytics, fundraising, and alumni engagement. Ellucian's innovative solutions, vast ecosystem of partners and user community of more than 45,000 provides best practices leading to greater institutional success and achieving better student outcomes.

About the Opportunity

Ellucian is seeking an experienced, highly professional Executive Assistant to the Vice President of Revenue Operations to serve as a trusted partner to the VP and support the effectiveness of the broader Revenue Operations organization.

This is a highly visible role for an accomplished Executive Assistant who thrives in a fast-paced, global environment and enjoys working at the center of a dynamic commercial organization. You will manage complex priorities, coordinate executive meetings and travel, prepare leadership materials, and help ensure the VP is organized and prepared for critical business decisions and commitments.

The role offers meaningful exposure across Ellucian's commercial organization, with opportunities to partner with leaders across Sales, Finance, Marketing, Customer Success, and other key functions. The ideal candidate is proactive, resourceful, highly organized, and skilled at anticipating the needs of a busy senior executive while bringing structure and momentum to a rapidly moving organization.

Where You Will Make an Impact

• Serve as a trusted partner to the VP of Revenue Operations, helping manage priorities, commitments, and day-to-day responsibilities.
• Strategically manage a complex and frequently changing calendar, resolving competing priorities and protecting time for the VP's highest-impact work.
• Anticipate upcoming meetings and decisions, ensuring agendas, presentations, data, stakeholder context, and other materials are organized in advance.
• Coordinate executive leadership meetings, revenue and forecasting reviews, operating reviews, planning sessions, and Revenue Operations leadership meetings.
• Manage domestic and international travel, detailed itineraries, expenses, and related executive logistics.
• Prepare and format executive presentations, reports, correspondence, agendas, and leadership communications.
• Coordinate Revenue Operations leadership meetings, all-hands meetings, offsites, and other team events.
• Track key decisions, commitments, action items, and follow-ups to help keep strategic priorities moving forward.
• Partner across Sales, Finance, Marketing, Customer Success, and other teams to coordinate cross-functional priorities and initiatives.
• Serve as a professional point of contact for senior leaders, employees, customers, partners, and other key stakeholders.
• Anticipate scheduling and logistical challenges and proactively resolve issues before they become obstacles.
• Handle confidential executive, financial, commercial, and organizational information with exceptional discretion.
• Partner closely with Executive Assistants across Ellucian to coordinate leadership schedules, meetings, events, and enterprise priorities.
• Support key initiatives including annual planning, sales kickoffs, leadership offsites, organizational changes, and other strategic or time-sensitive activities.

What You Will Bring

• 8+ years of Executive Assistant or senior executive support experience, including experience supporting a senior executive in a fast-paced corporate environment.
• Demonstrated success managing complex calendars, competing priorities, executive meetings, travel, and expenses.
• Exceptional organizational and prioritization skills with the ability to anticipate needs and consistently deliver with accuracy.
• Excellent judgment and discretion when handling sensitive and confidential information.
• Strong executive presence and the professionalism to interact confidently with senior executives and internal and external stakeholders.
• Excellent written and verbal communication skills, including experience preparing executive-level presentations, correspondence, reports, and meeting materials.
• A proactive, solutions-oriented mindset with the ability to work independently, anticipate challenges, and take ownership.
• Strong attention to detail with the flexibility to remain composed and effective as priorities change.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to build trusted relationships and collaborate effectively across a global, matrixed organization.

Extra Credit

• Experience supporting a VP, Chief Revenue Officer, Chief Sales Officer, Chief Commercial Officer, or other senior commercial executive.
• Experience within Revenue Operations, Sales Operations, Commercial Operations, Sales, or another go-to-market organization.
• Familiarity with revenue and sales operating rhythms such as forecasting, pipeline reviews, annual planning, and quarterly business reviews.
• Experience coordinating sales kickoffs, leadership offsites, executive meetings, or other large-scale events.
• Familiarity with Salesforce or other CRM and sales technology platforms.
• Experience working within a global, private equity-backed, or highly matrixed organization.

What makes #Ellucianlife

• Comprehensive health coverage: medical, dental, and vision
• Flexible time off
• Thrive Flex Lifestyle Account (LSA) that allows you to contribute towards your health, financial or learning interests
• 401k w/ match & BrightPlan - to help you save for the future
• Parental Leave
• 5 charitable days to support the community that supports us
• Telemedicine
• Wellness
  • Headspace Care (mental health)
  • Wellbeats (virtual fitness classes)
• RethinkCare & Wellthy– caregiver support
• Diversity and inclusion programs which provide access to internal employee resource groups
• Employee referral bonuses to encourage the addition of great new people to the team
• We Foster a learning culture with:
  • Education Assistance Program
  • Professional development opportunities
  • LinkedIn Learning

#LI-JG1
#LI-Hybrid