Executive Assistant to the Vice President for E...

Middlesex Community College; Lowell (MA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Free employee parking

Job summary

Middlesex Community College seeks an Executive Assistant to the Vice President for Enrollment Management & Student Success. The role provides comprehensive administrative support to the VP and coordinates daily operations of the VP's Office across Lowell and Bedford campuses.

The successful candidate will manage complex calendars, prepare materials, maintain confidentiality, and support strategic initiatives in a fast-paced academic environment.

Qualifications

• Associate's degree and at least four years of progressively responsible administrative experience, or an equivalent combination of education and experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Manage the daily operations of the Office of the Vice President.
• Coordinate the Vice President's complex calendar, travel, meetings, and events.
• Prepare agendas, briefing materials, and reports; monitor correspondence.
• Maintain confidential files and serve as primary administrative contact for the VP.
• Track priorities, projects, and deliverables; organize action items and deadlines.
• Draft and edit executive communications; coordinate divisional communications.

Skills

Excellent communication

Strong organizational skills

MS Office 365 proficiency

Confidentiality

Education

Associate's degree

Tools

Microsoft Office 365

Job description

Executive Assistant to the Vice President for Enrollment Management & Student Success

Middlesex Community College (MCC), established in 1970, provides access to affordable education to prepare individuals for success and lifelong learning. We promote academic excellence, provide workforce development opportunities, and empower all learners to become productive and socially responsible members of our local and global communities.

The College provides a broad range of services that are essential to attract, reward, and retain talented faculty and staff. The MCC community promotes a work environment where our employees feel supported and empowered to best serve our student population. We are proud to offer our classes on both the Bedford and Lowell campuses, as well as a robust online course offering. MCC is committed to transforming lives as we educate, challenge, and support all students as evident in ourstrategic plan .

Job Description:

Title: Executive Assistant to the Vice President for Enrollment Management & Student Success

Date: August 17, 2026

General Summary: The Executive Assistant provides comprehensive administrative and operational support to the Vice President for Enrollment Management and Student Success and serves as the central coordinator for the daily operations of the Vice President's Office.

This position is responsible for managing executive office operations, coordinating complex administrative functions, facilitating communication across the division, supporting strategic initiatives, and ensuring the efficient operation of the Office of the Vice President. The Executive Assistant serves as a trusted partner who anticipates needs, exercises sound judgment, manages multiple priorities, and helps ensure that divisional priorities are organized, communicated, and successfully executed.

The successful candidate is highly organized, customer-focused, technologically proficient, adaptable, and committed to providing exceptional service to students, faculty, staff, and community partners. This position requires excellent communication skills, initiative, discretion, and the ability to work independently in a fast-paced environment while maintaining a positive and collaborative approach.

The Executive Assistant is expected to exercise independent judgment in organizing work, anticipating needs, improving administrative processes, and supporting the efficient operation of the Office of the Vice President.

Duties and Responsibilities:

Executive Office Administration

• Manage the daily operations of the Office of the Vice President.
• Coordinate the Vice President's complex calendar, including meetings, travel, conferences, speaking engagements, and special events.

Prepare meeting agendas, briefing materials, presentations, reports, and supporting documents.

• Monitor executive correspondence and assist in prioritizing communications requiring action.
• Maintain confidential files and sensitive information with the highest degree of professionalism.
• Serve as the primary administrative contact for the Office of the Vice President.

Executive Coordination and Operational Support

• Track divisional priorities, projects, and commitments to ensure timely follow-up and completion.
• Maintain systems for organizing action items, meeting outcomes, deadlines, and ongoing initiatives.
• Coordinate meetings involving multiple departments and external partners.
• Follow up with divisional leadership regarding assigned projects and deliverables.
• Prepare summary reports and status updates for ongoing initiatives.
• Assist in coordinating divisional planning activities, retreats, and leadership meetings.
• Identify scheduling conflicts or operational issues and recommend practical solutions

Communications

• Draft and edit executive correspondence, presentations, reports, meeting summaries, and other communications.
• Proofread materials for grammar, formatting, tone, and consistency.
• Coordinate distribution of divisional communications.
• Maintain templates and standardized documents.
• Respond to inquiries or route requests appropriately.

Technology and Office Systems

• Utilize technology to improve office efficiency and organization.
• Maintain electronic filing systems and shared digital workspaces.
• Support the use of Microsoft 365 applications including Outlook, Teams, SharePoint, OneDrive, Planner, Forms, and related software.
• Assist in organizing operational information, reports, and project documentation.
• Learn and adapt to new technologies that improve productivity and communication.
• Recommend improvements to administrative processes and office workflows.

Customer Service

• Serve as the first point of contact for visitors to the Office of the Vice President.
• Provide responsive, courteous, and professional customer service to students, employees, and community members.
• Build positive relationships throughout the College.
• Exercise diplomacy and professionalism when responding to inquiries.

Administrative and Financial Support

• Coordinate purchasing, travel arrangements, reimbursements, procurement, and event logistics.
• Assist with budget tracking and reconciliation.
• Process invoices and maintain financial records.
• Coordinate office supplies and equipment.
• Support special events and divisional programming.

Requirements:

• Associate's degree and at least four years of progressively responsible administrative experience, or an equivalent combination of education and experience.
• Experience supporting senior-level administrators or executives.
• Demonstrated ability to coordinate multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Demonstrated proficiency with Microsoft Office 365 and the ability to quickly learn new software applications.
• Ability to maintain confidentiality.Ability to exercise sound judgment and work independently.
• Commitment to supporting an inclusive and student-centered environment.

Preferred Qualifications:

• Experience in higher education.
• Experience supporting executive leadership.
• Experience coordinating projects involving multiple stakeholders.
• Experience with Microsoft Teams, SharePoint, Planner, Forms, Bookings, Adobe Acrobat, and other collaboration software.
• Experience improving administrative workflows through technology.
• Experience organizing executive meetings or events

Additional Information:

Salary Range: $60,000-$70,000; actual salary commensurate with academic background and experience. Employees of Middlesex Community College are considered employees of the Commonwealth of Massachusetts and receive benefits, which include:

• High-quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
• Competitive Dental and Vision Plans
• Flexible Spending Account and Dependent Care Assistance programs
• Low-cost basic and optional life insurance
• Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
• 12 paid holidays per year and competitive Sick, Vacation, and Personal Time
• Tuition Benefits for employees and dependents at state colleges and universities
• Short-Term Disability and Extended Illness program participation options
• Professional Development and Continuing Education opportunities
• Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
• Access to the Commonwealth's Mass4You, employee assistance program
• Free employee parking on Bedford and Lowell campuses
• Eligibility towards Public Service Loan Forgiveness (PSLF)

Location: Split time between the Lowell and Bedford campuses

Hours: 37.5 hours per week; schedule to be determined upon hire; flexibility to work until 7PM on Tuesdays or Wednesdays with prior notice.

Expected Start Date: September2026

Application Deadline: September 14, 2026

Pre-Employment Requirements:

The College will not sponsor applicants for work visas.

All offers of employment at Middlesex Community College are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates, as deemed necessary.

Middlesex Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at [e-mail] .

Middlesex Community College strives to make the application and interview process accessible for all applicants but understands that applicants may still encounter barriers due to ability, language, or technology. If we can make the process any more accessible for you, contact Human Resources at 781-280-3546 or [e-mail] .