Executive Assistant to the President and Executive Director

lawyerscommitteeforcivilrightsunderlaw; Washington (District of Columbia); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Healthcare coverage

Parental leave

401(k) with employer match

Disability insurance

Cell phone stipend

Job summary

The Lawyers’ Committee for Civil Rights Under Law in Washington, DC, is seeking an Executive Assistant to the President and Executive Director. This role serves as a strategic partner, anticipating needs, managing a demanding calendar, and coordinating complex administrative tasks with precision.

Responsibilities include safeguarding the President/Executive Director’s time, preparing briefing materials, coordinating communications with the Communications and Development teams, and arranging

Qualifications

• Bachelor’s degree or equivalent experience.
• 8+ years of direct support to C-Suite Executives.
• Excellent oral and written communication.
• Ability to manage complex calendars and travel.
• Discretion with sensitive information.

Responsibilities

• Serve as the primary contact for internal and external inquiries, protecting the President/Executive Director’s time.
• Manage a high-volume calendar and schedule with buffers for deep work and travel.
• Brief the President/Executive Director for meetings with relevant materials.
• Coordinate executive communications, including speeches and remarks.
• Support donor engagements and travel planning with the Development Team.
• Track tasks, deadlines, and initiatives across programs.
• Plan intricate travel itineraries including flights, lodging, and ground transport.
• Organize meetings, draft agendas, reserve rooms, and take minutes.
• Prepare reports and briefings; monitor progress on key initiatives.
• Attend meetings to take notes and ensure follow-up actions.
• Handle highly sensitive information with discretion.
• Support evening and weekend events as needed.

Skills

Executive support to C-Suite

Calendar management

Written and verbal communication

Discretion and confidentiality

Travel coordination

Education

Bachelor's degree or equivalent experience

Tools

MS Outlook scheduling

MS Office

Project management software

Job description

The Lawyers’ Committee for Civil Rights Under Law is one of the nation’s leading national racial justice legal organizations. Formed in 1963 at the request of President John F. Kennedy, the Lawyers’ Committee uses legal advocacy to achieve racial justice, fighting inside and outside the courts to ensure that Black people and other people of color have the voice, opportunity, and power to make the promises of our democracy real.

The Lawyers’ Committee has litigation, public policy, and advocacy programs in the substantive areas of Voting Rights, Election Protection, Digital Justice, Economic Justice, Criminal Justice, Economic Opportunities, and Fair Housing. The organization advances its mission as the premier organization marshaling the resources of the private bar alongside our own talented staff, with over 1 million pro bono hours billed to our cases and matters over the past decade.

Job Information

Job Title: Executive Assistant to the President and Executive Director

Location: Washington, DC

Job Type: Full-Time

Union Affiliation: Non-Union

Accountable to: President and Executive Director

About the Role

The Executive Assistant will be a primary strategic partner and force multiplier for the President and Executive Director. This role requires exceptional executive functioning skills to anticipate the President/Executive Director’s needs, manage their time efficiently and productively, and execute complex administrative and tactical duties with precision.

What You’ll be Doing

• Serve as primary point of contact for all internal and external inquiries, protecting the President/Executive Director’s time and prioritizing requests based on their strategic goals.
• Manage a complex, high-volume calendar. Proactively identify and address scheduling conflicts and ensure buffer time is integrated for deep work and travel transitions.
• Make certain the President/Executive Director is appropriately briefed for meetings, to include gathering materials in advance that sufficiently provide relevant and accurate information.
• Partner with the Communications Team to coordinate and produce executive and internal communications, including speeches, remarks, and other internal and external communications as needed.
• Partner with the Development Team to prepare for donor engagements, cultivation, briefings, and travel.
• Design and maintain systems for tracking tasks, action items, and deadlines across multiple and concurrent work and programmatic streams.
• Coordinate intricate travel itineraries, including fights, lodging, ground transportation, and meal reservations.
• Coordinate and organize internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes as needed.
• Prepare reports, correspondence, and briefings for the President/Executive Director as necessary; track progress on the President/Executive Director’s key initiatives, following up with appropriate staff and external partners on statuses and deliverables.
• Attend high-level or other assigned meetings with the President/Executive Director to take notes or minutes and ensure follow-up actions and items are completed by appropriate staff.
• Handle highly sensitive information with absolute discretion and professional integrity.
• Be available for evening and weekend events, as needed, to support the President/Executive Director; perform administrative and other duties as assigned.

Minimum Requirements and Competencies

• Bachelor’s degree or equivalent experience and at least 8 years of experience providing direct support to C-Suite Executives.
• Excellent oral and written communication skills with ability to mirror the President/Executive Director’s voice and tone.
• Superior ability in task initiation, emotional regulation, working memory, and cognitive flexibility.
• Experience gathering information to make thoughtful and quality procedural decisions/judgments.
• Demonstrated organizational skills, including experience in project management.
• Exceptional attention to detail, anticipatory decision-making skill, and self-starter.
• Professionalism and diplomatic skills.
• Ability to interact with high-level individuals internally and externally.
• Ability to function well in a high-paced and, at times, stressful environment.
• Consistent exercise of sound judgment.
• Flexible and adaptable in various situations and when interacting with many different personalities.
• Ability to multitask and juggle numerous projects and tasks.
• Proficient in MS Office, in particular, advanced MS Outlook scheduling.
• Experience with project management software and other business-related databases.
• Strong interpersonal skills and the ability to effectively work with a diverse community.
• Strategic planning skills.
• Ability to maintain confidentiality and discretion with sensitive information.
• Ability to work long hours and travel up to 20% of thetime, as needed.

Benefits

The Lawyers' Committee offers a comprehensive benefits package which includes healthcare coverage (medical, dental & vision), parental leave, 403(b) contribution with employer match contributions, voluntary short- and long-term disability and an employer paid monthly cell phone stipend.

Reasonable Accommodation

The Lawyers' Committee for Civil Rights Under Law is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws. If you require an accommodation during the application or interview process, please contact Human Resources [e-mail].

Commitment to Diversity and Inclusion

The Lawyers’ Committee embraces diversity and inclusion in our workplace. We strongly encourage candidates of color and candidates from underrepresented communities to apply. The Lawyers’ Committee does not discriminate on the basis of actual or perceived race, religion, color, national origin, ancestry, disability, medical condition, marital status, sex, age, sexual orientation, gender identity or expression, family responsibility, personal appearance, genetic information, matriculation, political affiliation, or any other status protected under law.

The expected range for this role will be: $90,000 – $110,000