Executive Assistant to the President (Administrative Chief of Staff)

Seattle Colleges; Seattle (WA); Hybrid; USD 72,000 - 101,000; Full time

Job summary

A community college in Washington is looking for an Executive Assistant to the President. This role involves providing strategic support, managing budgets, and coordinating high-level initiatives. The ideal candidate will have a Bachelor's degree in a relevant field and at least four years of executive administrative experience. This full-time position offers a salary range of $72,680 - $100,368 annually and is primarily on-site with some hybrid options.

Qualifications

• Four or more years of executive administrative experience or similar high-responsibility administrative support roles.
• Ability to engage across diverse teams and leadership levels.
• Experience managing up, across, and laterally to move initiatives forward.

Responsibilities

• Support the President and coordinate with internal and external stakeholders.
• Prepare and coordinate financial oversight reports and budget planning.
• Manage the Administrative Assistant and oversee scheduling.

Skills

Strategic planning

Budget management

Partnership building

Strong communication skills

Problem-solving

Organizational skills

Project management

Proficiency with Microsoft Office

Education

Bachelor's degree in Business Administration or related field

Job description

Executive Assistant to the President (Administrative Chief of Staff) – Seattle Colleges

Seattle Central College is looking to hire an Executive Assistant in President's Office. The position functions as a true Chief of Staff, providing confidential and comprehensive support to the President and requiring a seasoned Executive Assistant with experience in strategic planning, budget management, partnership building, and executive-level responsibilities.

Opportunity Details

The salary range for this position is $72,680 - $100,368 annually (depending on experience). The opportunity is open until filled; first review of materials will begin October 13, 2025. This is a full-time, on-site/hybrid role with regular in-person presence on campus.

What You Will Be Working On

• President's Office liaison and trusted advisor to the President, coordinating with internal and external stakeholders to advance institutional goals.
• Identify strategic partnerships and connections; provide coordination for meetings and communications related to high-level initiatives.
• Support policy development, oversight, strategic planning, governance processes, and collaboration with college-wide councils and committees.
• Advise on institutional policies and procedures to ensure alignment with mission, values, and strategic goals.
• Represent and communicate on behalf of the President at meetings and conferences; handle inquiries with sound judgment and discretion.
• Coordinate the President's Office involvement in shared governance processes and, as needed, assist with labor negotiations and contract-related information.

Financial Management and Budget Preparation

• Prepare and coordinate reports for financial oversight, purchasing, inventory, and personnel records for the President's Office.
• Create and analyze financial reports; assist with budget planning and forecasting; monitor budgets and expenditures.
• Manage and reconcile department credit cards; complete financial and payroll documents using electronic approval processes.
• Manage time and leave for the President's direct reports and oversee personal services contracts and stipends for the President's Office.

Crisis Management

• Respond proactively to emergencies, coordinate with departments and external support to ensure resolution; draft and communicate emergency information as needed with discretion.

Administrative Suite Management

• Supervise the Administrative Assistant 4 (AA4) in the President's Office and oversee front desk operations, scheduling, and coverage.
• Provide comprehensive administrative support including calendar and travel arrangements, high-level communications, records management, and cross-college communications.
• Draft and edit high-level correspondence; develop and train on standard operating procedures for college-wide use; handle confidential information with discretion; exercise signature authority on administrative items.

Event Management

• Lead coordination of major college-wide events (e.g., President's Day, Employee Service Awards, Board of Trustees Meetings, District-wide meetings, President's Cabinet, executive team meetings, town halls).
• Arrange facilities, catering, travel, and other logistics for on- and off-site events.

What You Bring as a Candidate

• Bachelor's degree in Business Administration, Public Administration, Organization Management, or related field, or equivalent combination of education, training, and experience.
• Four or more years of executive administrative experience or similar high-responsibility administrative support roles.
• Strong written and verbal communication skills; ability to engage across diverse teams and leadership levels.
• Proven ability to build professional relationships and influence cross-functional teams; experience managing up, across, and laterally to move initiatives forward.
• Commitment to culturally responsive and equitable service to diverse populations.
• Strong problem-solving, organizational, and project management skills; proficiency with Microsoft Office and related software; familiarity with financial software.
• Ability to handle multiple assignments under tight deadlines with discretion and sound judgment; experience progressing strategic opportunities and managing competing priorities.

Other Requirements

• Physical Demands and Disability Accommodation: Seattle Colleges provides reasonable accommodations; contact Human Resources for accommodations.
• Office Setting: Ability to operate office equipment, work at a computer, and communicate with staff and students; typical office environment with interruptions.

Notice to Applicants / Legal

• Seattle Colleges is an equal opportunity employer and prohibits discrimination on many bases.
• Background check and Sexual Misconduct Disclosure Form WA HB 2327 are required prior to a new hire.
• Applicants must be authorized to work in the United States and the employer will not sponsor visas.