Executive Assistant to the President

Clever Care Health Plan; Huntington Beach (CA); Hybrid; USD 73,000 - 90,000; Full time

Job summary

Clever Care Health Plan in Huntington Beach, CA, is seeking an Executive Assistant to provide confidential, high-level support to the President and senior leaders. You will manage calendars, prepare materials, coordinate board activities, travel, and communications to enable timely decision-making.

The ideal candidate has 5+ years supporting executives in fast-paced environments, exceptional organization, discretion, and strong MS Office proficiency.

Qualifications

• Requires a Bachelor's degree or equivalent and 5+ years supporting C-suite or president.
• Experience handling executive communications and board materials.
• Strong discretion and professional judgment.
• Proficient in MS Office suite.

Responsibilities

• Provide confidential executive support to the President.
• Manage complex calendars and preparation for meetings.
• Coordinate board, committee, and leadership meetings.
• Arrange travel and expense reports.
• Draft and track executive communications and documents.
• Improve office processes and workflows.

Skills

Executive support

Calendar management

Stakeholder management

Communication

Discretion

Meeting coordination

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

SharePoint

Job description

This position operates on a hybrid work schedule. This position will require 3 days onsite at the Huntington Beach office.Are you ready to make a lasting impact and transform the healthcare space? We are one of Southern California’s fastest-growing Medicare Advantage plans with an incredible 112% year-over-year membership growth.Who Are We? Clever Care was created to meet the unique needs of the diverse communities we serve. Our innovative benefit plans combine Western medicine with holistic Eastern practices, offering benefits that align with our members’ culture and values.Why Join Us?We’re on a mission! Our rapid growth reflects our commitment to making healthcare accessible for underserved communities. At Clever Care, you’ll have the opportunity to make a real difference, shape the future of healthcare, and be part of a fast-moving, game-changing organization that celebrates diversity and innovation.Job SummaryThe Executive Assistant provides high-level, confidential, and proactive support to the President and other senior leaders as needed and serves as a trusted representative of the Office of the President. This role manages executive scheduling, communications, meeting preparation, board and leadership support, travel, expenses, and follow-through on key priorities. The ideal candidate demonstrates exceptional judgment, discretion, organization, communication, and anticipation, helping optimize the President’s time, support effective decision-making, and ensure timely execution of executive commitments.Functions & Job ResponsibilitiesUsing sound judgment, professionalism, and discretion, provide confidential, proactive executive support to the President.Serve as a key point of contact and professional representative for the Office of the President with internal and external stakeholders.Manage the President’s complex calendar, including prioritizing requests, resolving conflicts, protecting focus time, and anticipating preparation needs.Prepare the President for meetings, calls, events, and speaking engagements by coordinating agendas, briefing materials, presentations, talking points, and follow-up items.Coordinate board, committee, executive, and leadership meetings, including scheduling, logistics, materials, agendas, notes, and action-item follow-up as assigned.Manage travel arrangements, itineraries, expense reports, reservations, and related logistics accurately and efficiently.Draft, edit, organize, and track executive communications, correspondence, reports, presentations, and follow-up items.Maintain systems for tracking commitments, decisions, deadlines, approvals, delegated tasks, and action items to support accountability and timely execution.Conduct research and gather information on business, healthcare, Medicare Advantage, regulatory, competitive, operational, or stakeholder topics as needed.Partner with HR, communications, and executive leaders to support All Hands presentations, leadership updates, board materials, and other executive communications.Improve executive office processes, templates, meeting rhythms, and workflows to increase efficiency, clarity, and follow-through.Coordinate assigned special projects and initiatives by aligning stakeholders, tracking progress, escalating risks, and ensuring timely completion.QualificationsEducation and ExperienceBachelor’s degree in Business Administration, Communications, Healthcare Administration, or related field preferred; equivalent experience may be considered.Minimum of five (5) years of progressively responsible experience supporting a President, CEO, C-suite executive, board office, or senior executive leadership team.Experience supporting executive communications, board or governance processes, leadership meetings, strategic projects, and complex stakeholder coordination.Healthcare, managed care, Medicare Advantage, or regulated-industry experience preferred.Demonstrated success working in a fast-paced, confidential, and high-accountability environment.SkillsExceptional organization, prioritization, time management, and follow-through.High discretion, diplomacy, judgment, and professionalism in handling confidential executive-level matters.Strong executive presence and interpersonal skills with the ability to build trust across all levels of the organization.Excellent written and verbal communication skills, including drafting, editing, summarizing, and preparing polished executive materials.Proactive, resourceful, and anticipatory approach to problem solving, planning, and removing barriers.Strong meeting management skills, including agenda development, logistics, preparation, notes, action tracking, and follow-up.Ability to work independently and collaboratively under pressure while maintaining accuracy and professionalism.Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.Strong project coordination skills, including tracking milestones, organizing stakeholders, escalating risks, and driving deliverables to completion.Flexible, resilient, and adaptable to urgent needs, irregular schedules, and evolving business priorities.Wage Range: $72,800/year to $89,500/yearPhysical & Working Environment.Physical requirements needed to perform the essential functions of the job, with or without reasonable accommodation:Must be able to travel when needed or requiredAbility to operate a keyboard, mouse, phone and perform repetitive motion (keyboard); writing (note-taking)Ability to sit for long periods; stand, sit, reach, bend, lift up to fifteen (15) lbs.Ability to express or exchange ideas to impart information to the public and to convey detailed instructions to staff accurately and quickly.Work is performed in an office environment and/or remotely. The job involves frequent contact with staff and public. May occasionally be required to work irregular hours based on the needs of the business.Clever Care Health Plan is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.Salary ranges posted on the job posting are based on California wages. Salary may be higher or lower depending on the candidate’s state residency.#LI-Hybrid