Executive Assistant to the CMO

OpenKrill; United States; Hybrid; USD 110,000 - 180,000; Full time

Benefits offered by this job

Remote opportunities

Job summary

Viktor is seeking an experienced executive assistant to plan and protect the C-suite leader's time, manage communications, and coordinate logistics. You will triage inboxes, Slack, and channels, flag blockers, and ensure timely responses.

You will keep a running list of commitments and drive team activities to strengthen the marketing org’s cohesion. You’ll operate in a fast-paced startup rhythm, with ownership of rituals and processes that help the team work efficiently and effectively.

Qualifications

• Must have been an executive assistant to a C-suite executive.
• Experience owning inbox, triage, logistics and follow-through for an executive.
• Ability to demonstrate how work supported a team's culture.

Responsibilities

• Plan Kieran's time across meetings and protect focused work time.
• Triage inbox, Slack and channels; flag blockers and blockers needing responses that day.
• Maintain live list of team tasks owed to Kieran and ensure follow-up.
• Suggest and run team activities and online sessions to strengthen team bonding.
• Manage all of Kieran's logistics.

Skills

Executive assistant

Inbox triage

Logistics management

Proactive follow-through

Team culture building

Job description

ABOUT VIKTOR

Viktor is the AI teammate. He lives in Slack and Microsoft Teams, connects to thousands of tools, and does real work for real companies: finance, marketing, ops, engineering. We're building the product that replaces half the SaaS stack.

THE SHORT VERSION

You run how Kieran Flanagan, our CMO, spends his time, and you help build how the marketing org works together. You plan his week, triage what reaches him, make sure the team follows through on what it owes him, and run the rituals that make the marketing team a great place to work.

WHAT YOU'LL ACTUALLY DO

• Plan Kieran's time across internal and external meetings, and protect focused time for his own work.
• Triage his inbox, Slack and other channels. Flag blockers, risks and anything that needs his answer that day.
• Keep a live list of what the team owes Kieran, and chase it.
• Suggest and run team activities and online sessions that help the marketing org bond.
• Manage all of Kieran's logistics.

HOW YOU'LL KNOW IT'S WORKING

• Next week is planned by Friday, with focus time protected every week.
• Kieran gets a daily note on what needs his answer that day, across email and Slack.
• The list of what the team owes him is current and chased every week.
• The first team sessions have run, and there's a plan for the next quarter.

WHO YOU ARE

• You've been an executive assistant to a C-suite executive.
• Your scope went well beyond the calendar: you owned inbox and comms triage, logistics and follow-through for your executive.
• You can show how your work helped a team build a great culture.
• You chase people on your executive's behalf before anyone asks you to.

PROBABLY NOT A FIT IF

• You keep a diary and wait to be told what comes next.
• You've only supported one executive at a large corporate and haven't worked at startup pace.

EVEN BETTER IF

• You already use AI to run parts of the job.

WHY THIS ROLE IS DIFFERENT

You build how the marketing org runs, from Kieran's time to its team rituals, and the role can grow towards chief of staff or operations.

HOW WE WORK

Small team, high trust, low process. Decisions are made by owners, not committees. You will ship your first week. You will talk to users your first day.

We don't do alignment meetings or stakeholder syncs. We build things, see if they work, and iterate.

WHY VIKTOR

We're one of the fastest-growing companies in the world. The product works. The market is pulling.

This is a rare window: everyone here owns something real. Not a task. A surface of the company that customers depend on.

That doesn't last forever. Right now, it's still true.

COMPENSATION

Top-of-the-market salary and the kind of ownership that only exists at this stage.

Munich, New York, Dublin, and Warsaw. Remote for some roles.