Executive Assistant to the CEO: Open Until Filled

Confederated Tribes of Siletz Indians; Siletz (OR); On-site; USD 74,002 - 80,000; Full time

Job summary

The Confederated Tribes of Siletz Indians is seeking a full-time Executive Assistant to the Chief Executive Officer. The role involves managing the CEO's calendar, coordinating travel, and assisting with research and communications.

Applicants should have a Bachelor’s degree and at least 2 years of executive administrative experience. Strong organizational and interpersonal skills are critical. The position is based in Siletz, Oregon, offering a competitive salary of $35.77 per hour.

Qualifications

• 2 years of experience as an Executive Administrative Assistant or equivalent.
• Ability to manage complex office and administrative support functions.
• Strong attention to detail.

Responsibilities

• Schedule meetings and manage the CEO's calendar.
• Assist in research and analysis of legal issues.
• Coordinate travel and maintain contact databases.

Skills

Microsoft Office applications

Interpersonal skills

Time management

Problem-solving

Organizational skills

Education

Bachelor's degree in business or public administration

Job description

Closing Date: Open Until Filled

Opening Date: 05/06/2026

Location: Siletz, OR

Classification: Full-Time, Non-Exempt

Job Title: Executive Assistant to the Chief Executive Officer

Salary/Wage: $35.77 per hour; $74,402 per year

Tribal Level: TL 122.1

Job Posting Number: 4069781

Job Overview

The Executive Assistant to the Chief Executive Officer (CEO) is a vital role within Tribal Administration. The incumbent will work closely with the CEO to ensure a seamless operation of daily activities including planning, organizing, overseeing, and coordinating the CEO office functions. This may include managing schedules, assigning special projects, attending public and confidential meetings, facilitating internal and external communications, facilitating travel, and more.

Responsibilities

• Schedule meetings and manage a complex calendar for the CEO.
• Catalog the projects the CEO is responsible for and the progress of each project, so as to best leverage the CEO’s time.
• Assist in research and analysis of factual and legal issues, laws, agency decisions, precedent, rules, regulations, guidelines, and policies to determine their impact on the Tribe, programs, and/or services.
• Provide strategic support to ensure the CEO has the time, resources, and materials needed to accomplish their goals.
• Coordinate travel for the CEO, process advances and reconciliations, and track credit card expenses.
• Keep the CEO organized with meeting materials and immediate priorities, including email inbox management and communication/response strategies.
• Manage all incoming email, mail and messages across all media channels on behalf of the CEO by responding, organizing, and escalating priority messages when appropriate.
• Help to organize, plan and manage small to large events and meetings when requested by the CEO.
• When requested, sit in on meetings in person or virtually and take detailed notes, as well as communicate and manage follow up from all parties involved.
• Develop and maintain an accurate contact database.
• Assist in managing access to various federal, state and non-profit grant reporting websites.
• Recommend changes to existing procedures and programs to improve effectiveness, timelines, productivity and cost efficiency of programs and functions.
• Respond to public records requests in accordance with legal timelines and coordinate with appropriate administrators to carry out requests.
• Compose difficult and complex professional correspondence independently on a variety of matters. Prepare outlines, talking points, and text for public proceedings. Oversee, review, and/or prepare correspondence for signature. May initiate routine correspondence as the CEO’s representative.
• Other duties as assigned.

Requirements

Bachelor’s degree in business or public administration and 2 years of experience as Executive Administrative Assistant or an equivalent combination of executive secretarial, legislative, journalism, and/or public affairs roles.

Knowledge

• The mission, functions, policies, procedures and general administration of the Tribal government.
• Working knowledge of the Tribal Code, Council processes and authorities, and management practices.
• In-depth knowledge of executive office staff administration and confidential record keeping.
• Well-developed knowledge of and skill at using proper English usage, grammar, spelling, and punctuation to take meeting recollections and prepare documents.

Experience

• Proficient use of Microsoft Office applications.

Abilities

• Oversee and coordinate complex office and administrative support functions.
• Exhibit strong interpersonal skills, multi-tasking ability, and time management skills.
• Adhere to strict confidentiality standards.
• Problem solve and identify and resolve problems in a timely manner.
• Maintain a high level of attention to detail and accuracy.
• Plan, organize, prioritize, delegate and review work in order to meet schedules and timelines.
• Write supporting documentation, talking points, and routine correspondence.
• Communicate with a wide range of contacts within and outside the CEO office with tact, professionalism, and courtesy, and in a manner that reflects positively on the Administration and Tribe.

Additional Skills

• Exhibit excellent organizational skills.