Executive Assistant to SVP, Legal

Nscale; San Francisco (CA); Presencial; USD 100 000 - 140 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical benefits

Dental benefits

Vision benefits

Flexible PTO

Parental leave

Retirement plan

Resumo da oferta

Nscale, a SF-based AI infrastructure company, seeks an Executive Assistant to support the SVP, Legal. The role is based in our San Francisco office at least three days per week, with flexibility across time zones to support global operations.

You'll bring structure, discretion, and collaborative problem-solving to Legal, Finance, Compliance, Security, and Corporate Development, coordinating with external counsel, customers, and investors as needed.

Qualificações

• 10+ years supporting a General Counsel, Chief Legal Officer, or senior executive in a global org.
• Experience managing complex calendars, international travel, and high-volume stakeholder interactions.
• Advanced proficiency in Google Workspace; comfortable with Slack and Teams.

Responsabilidades

• Own and manage a complex SVP, Legal calendar across US, Europe, and other time zones.
• Coordinate domestic and international travel, visas, and changes.
• Prepare expense reports and track Legal budgets and invoices.
• Manage contract workflows in Ironclad; coordinate signatures and board material.
• Draft polished correspondence; take notes and track action items for follow-through.

Conhecimentos

Calendar management

Travel coordination

Executive support

Discretion

Google Workspace

Written & verbal comms

Ferramentas

Ironclad

Descrição da oferta de emprego

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you'll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you'll be contributing to building the technology that powers the future.

About the role

We're hiring an Executive Assistant to support and report to our SVP, Legal. This role is based in our San Francisco office at least three days per week, and requires flexibility to work across time zones in support of our global business, including regular early-morning overlap with our London headquarters and European teams.

You'll bring structure, pace, and discretion to Nscale's Legal function, partnering closely with the SVP, Legal, Legal leadership, and colleagues across Finance, People, Compliance, Security, and Corporate Development. You'll also coordinate with external counsel, advisors, customers, partners, and investors.

Success means anticipating needs, exercising sound judgment, protecting confidential information, and enabling the Legal team to operate effectively across competing priorities.

what you'll be doing

Calendar and Prioritization

• Own a complex, fast-moving calendar across internal and external stakeholders in the US, Europe, and other global time zones.
• Prioritize the SVP, Legal's time against legal, governance, commercial, and corporate priorities.
• Anticipate conflicts, dependencies, and time-sensitive deadlines, resolving scheduling challenges proactively and with minimal guidance.

Travel and Executive Operations

• Coordinate domestic and international travel, including multi-leg itineraries, visas, and last-minute changes.
• Prepare and submit expense reports for the SVP, Legal.
• Track Legal department budgets and invoices with close attention to detail.
• Maintain organized, secure records and workflows for sensitive legal and executive materials.

Legal Operations Support

• Manage contract workflows in Ironclad, including routing agreements for review and approval, tracking status, and maintaining the contract repository.
• Coordinate signatures, NDAs, Board consents, and the execution of corporate documents.
• Support external-counsel administration, including engagement letters, invoice review, and matter tracking.

Communication and Meeting Coordination

• Coordinate logistics for Legal team meetings, and external-counsel briefings.
• Prepare agendas, take meeting notes, and track action items to support follow-through and accountability.
• Draft polished correspondence independently on behalf of the SVP, Legal.
• Collaborate with other Executive Assistants to streamline executive and departmental workflows.

What success looks like

• The SVP, Legal's calendar reflects their priorities, with conflicts resolved before they become problems.
• Committee, and external-counsel meetings run smoothly, with materials distributed on schedule and no missed deadlines.
• Expenses, invoices, and budget tracking are accurate and on time.
• Confidential materials are handled securely, and action items are followed through to completion.

About you

• 10+ years of experience supporting a General Counsel, Chief Legal Officer, or other senior executive in a complex global organization.
• Proven experience managing complex calendars, international travel, and high-volume senior stakeholder interactions.
• Advanced proficiency in Google Workspace and comfort using Slack and Microsoft Teams.
• Exceptional organizational skills, with the ability to manage competing priorities calmly and accurately.
• Discretion in handling sensitive legal, corporate, financial, and personnel information.
• Strong written and verbal communication skills.
• Confidence when interacting with Board members, external counsel, investors, and senior leaders.
• Strong attention to detail, proactive problem-solving ability, and personal accountability.
• Ability to work from Nscale's San Francisco office at least three days per week.
• Flexibility to work outside standard Pacific hours, including early mornings to overlap with London and Europe and occasional evenings for APAC.
• Comfortable with occasional travel, up to four times per year [e.g., to our London headquarters and company offsites].

Preferred experience

• Experience in technology, financial services, professional services, or high-growth companies.
• Experience supporting legal, corporate governance, compliance, or Board processes.
• Working knowledge of Ironclad or a comparable contract lifecycle management (CLM) tool.

What we can offer you

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months.

Join one of the fastest-growing AI infrastructure companies — your chance to directly shape how global AI capacity is planned and deployed.

Expect a dynamic progression plan tailored to your ambitions. Grow by leading critical cross-functional initiatives and shaping capital strategy — always with our full support.

Human-First Flexibility: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there’s anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.

Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.

Salary Range

$100,000 - $140,000 USD

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.
Nscale does not accept unsolicited candidate submissions from recruitment agencies.