Executive Assistant to Senior Leaders – NY

Barclays; New York (NY); On-site; USD 80,000 - 115,000; Full time

Job summary

Barclays in New York, NY is seeking an Executive Assistant to provide high-level support to Cross Markets senior leaders. You will manage calendars, coordinate travel, and act as the primary contact for administrative needs while ensuring timely communication and efficient task execution.

The role emphasizes organization, proactive problem-solving, and professional presence across the NY team and traveling executives.

Qualifications

• Experience managing scheduling for senior management.
• Organizing and preparing for meetings, including gathering documents and attending to logistics of meetings
• Answering and responding to phone calls, communicating messages and information to management
• Prioritizing emails and responding when necessary
• Coordinating travel arrangements and team building activities

Responsibilities

• Management of executive calendars and overseeing timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation and ground transportation
• Proactively anticipating the needs of the executive or team, prioritising tasks
• Management of day-to-day administrative tasks, such as expenses, filing systems, and office supplies

Skills

Scheduling

Meeting prep

Phone handling

Email management

Travel coordination

Stakeholder management

Written communication

Organizational skills

Job description

Barclays in New York, NY is seeking an Executive Assistant to provide high-level support to Cross Markets senior leaders. You will manage calendars, coordinate travel, and act as the primary contact for administrative needs while ensuring timely communication and efficient task execution.

The role emphasizes organization, proactive problem-solving, and professional presence across the NY team and traveling executives.