Executive Assistant to Leadership | Scheduling, Travel & Ops

Aphora Health, Inc.; Morrisville (NC); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance (

Paid time off and holidays (full-time)

Job summary

Aphora Health, Inc. in Morrisville, NC is seeking an Executive Assistant to support busy executives with calendar management, meeting coordination, and confidential communications.

You will help with documentation, process tracking, and onboarding of new team members. Ideal candidates are highly organized, proactive, tech-savvy, and able to thrive in a fast-paced startup environment while maintaining discretion and delivering accurate, timely support across travel, meetings, and administrative

Qualifications

• 5+ years of administrative, executive support or comparable professional experience.
• Experience directly supporting executives.
• Excellent written and verbal communication skills.
• HIPAA awareness and handling confidential information.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel logistics
• Coordinate meetings and events, including venues, catering, supplies, room setup
• Prepare and edit correspondence, reports, and presentations
• Attend designated executive, leadership and operational meetings
• Maintain accurate, organized records of key discussions, decisions, action-items and follow-up requirements
• Follow executive direction regarding sensitive or confidential discussions
• Maintain digital filing systems and ensure documents are up to date
• Manage office supply inventory, restocking, and organizing materials for the team
• Assist with onboarding and administrative processes for new team members
• Build administrative processes and/or improve existing workflows
• Serve as a point of contact for general inquiries and internal support
• Perform other administrative duties as assigned

Skills

Executive support

Time management

Communication

Independent work

Tools

Microsoft Office

DocuSign

Video conferencing tools

Job description

Aphora Health, Inc. in Morrisville, NC is seeking an Executive Assistant to support busy executives with calendar management, meeting coordination, and confidential communications.

You will help with documentation, process tracking, and onboarding of new team members. Ideal candidates are highly organized, proactive, tech-savvy, and able to thrive in a fast-paced startup environment while maintaining discretion and delivering accurate, timely support across travel, meetings, and administrative