Executive Assistant to Head of BD

Northbound Search; New York (NY); On-site; USD 100,000 - 150,000; Full time

Job summary

A leading private equity firm is seeking an Executive Assistant to support the Head of Business Development. The ideal candidate has over 5 years of experience in a similar role and excels in organizational skills and communication. Responsibilities include managing complex calendars, coordinating meetings, and preparing materials for investor relations. This position offers a competitive salary and generous benefits including health coverage and a 401(k) plan.

Benefits

Annual discretionary bonus

401(k) plan with employer contribution

Comprehensive health, dental, and vision coverage

Generous paid time off

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Administrative Professional within private equity, investment management, or financial services.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.

Responsibilities

• Provide comprehensive administrative support to the Head of Business Development.
• Prepare materials for investor meetings and business development activities.
• Coordinate meetings and ensure all logistics are handled.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office Suite

Discretion and professionalism

Ability to manage multiple priorities

Tools

Salesforce

DealCloud

Job description

A leading private equity firm is seeking a highly organized, detail-oriented Executive Assistant to provide dedicated support to the Head of Business Development. This role offers the opportunity to work alongside a dynamic, fast-paced team focused on investor relations, fundraising, and strategic growth initiatives.

The ideal candidate has 5+ years of administrative experience within private equity, investment management, or financial services, with a strong understanding of how to operate in a high-touch, confidential, and deadline-driven environment.

Key Responsibilities

• Provide comprehensive administrative support to the Head of Business Development, including complex calendar management, meeting coordination, and travel planning
• Prepare and organize materials for investor meetings, roadshows, and business development activities
• Coordinate internal and external meetings, ensuring all logistics and follow-ups are handled with precision
• Track and manage communications, priorities, and deadlines across multiple ongoing initiatives
• Assist with the preparation of presentations, reports, and client deliverables in collaboration with the Investor Relations and Marketing teams
• Maintain and update CRM records, ensuring accuracy of investor data and activity tracking
• Serve as a liaison between the Head of Business Development and internal stakeholders, portfolio companies, and external partners
• Handle highly confidential and sensitive information with professionalism and discretion
• Anticipate needs, streamline workflows, and proactively support the efficiency of the Business Development function

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Administrative Professional within private equity, investment management, or financial services
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication abilities; comfortable interfacing with senior executives and investors
• High level of discretion, judgment, and professionalism
• Proficient in Microsoft Office Suite; experience with CRM platforms (e.g., Salesforce, DealCloud) a plus
• Proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment
• Team-oriented with a strong sense of accountability and follow-through

Compensation & Benefits

• Base salary: $100,000 – $150,000 (commensurate with experience)
• Annual discretionary bonus
• Comprehensive health, dental, and vision coverage
• 401(k) plan with employer contribution
• Generous paid time off and firm-wide holidays
• Opportunity for professional development within a respected, growth-oriented private equity firm