Executive Assistant to Founder - AI-Driven Ops & Finance

Inside Out Hiring; United States; Remote; USD 21,000 - 25,000; Full time

Job summary

Inside Out Hiring seeks an Executive Assistant to support the owner with financial administration, recruitment processes, and internal workflows. You will manage executive communications, scheduling, and personal logistics while driving efficiency with automation tools.

The ideal candidate thrives with minimal supervision, demonstrates ownership, and integrates technology into daily tasks. Based in LATAM or South Africa, the role operates on EST hours with full-time commitment.

Qualifications

• 3–5 years of high-level administrative, executive support, or operations experience.
• Strong, hands-on proficiency in QuickBooks Online is required.
• High proficiency with modern AI and automation platforms (e.g., Claude, Zapier, n8n).
• Excellent ownership, initiative, and problem-solving abilities.
• Fluent, articulate English (spoken and written).

Responsibilities

• Manage full-cycle QuickBooks Online operations: bank reconciliations, expense categorization, GL maintenance.
• Process, enter, order, and track accounts payable/receivable.
• Enter payroll details and calculate team commissions.
• Coordinate end-to-end recruitment processes and interview scheduling.
• Onboarding and offboarding for new hires and departing staff.
• Create and organize polished documents, reports, and spreadsheets.
• Maintain CRM data and office supply orders.
• Lead data research and contact information gathering.

Skills

3–5 years experience

Bookkeeping (QuickBooks Online)

AI & Automation

Ownership mindset

English fluency

Tools

QuickBooks Online

AI/Automation tools

Job description

Inside Out Hiring seeks an Executive Assistant to support the owner with financial administration, recruitment processes, and internal workflows. You will manage executive communications, scheduling, and personal logistics while driving efficiency with automation tools.

The ideal candidate thrives with minimal supervision, demonstrates ownership, and integrates technology into daily tasks. Based in LATAM or South Africa, the role operates on EST hours with full-time commitment.