Executive Assistant to Chief of Schools (Temporary)

Chicago Public Schools; Chicago, Northern (IL, KY); Hybrid; USD 50,000 - 66,000; Full time

Job summary

Chicago Public Schools (CPS) is seeking an Executive Assistant (Temporary) to support the Chief of Schools and Network staff in a fast-paced environment. The role covers scheduling, payroll, reimbursements, and purchasing, with access to CPS systems such as KRONOS, Verify, ORACLE, Dashboard, and Google Drive.

The ideal candidate will have a High School Diploma or GED, 3+ years as an Executive Assistant at a senior level, and excellent communication skills for interaction with families, schools,

Qualifications

• High School Diploma or GED required.
• Minimum 3 years or more of experience as an Executive Assistant for a Senior Level Executive preferred.
• Minimum 3 years or more as a school clerk or network support staff preferred.
• Exceptional verbal, written and interpersonal communication skills, with professional interaction with parents, students, external partners, schools, and CPS Departments.

Responsibilities

• Greet visitors and callers, direct inquiries to the appropriate persons within 24 hours.
• Open parent tickets and escalate Tier 2 & Tier 3 issues to Parent Support Administrators.
• Manage the Chief of Schools' schedule and deadlines.
• Prepare payroll, reimbursements, and purchase orders for Chief of Schools and Network staff.
• Open, read, route, and answer routine mail and correspondence.
• Set up and maintain paper and electronic filing systems for records.

Skills

Executive support

Calendar management

Communication skills

MS Office

Kronos knowledge

Oracle knowledge

Education

High School Diploma or GED

Tools

KRONOS

Verify

ORACLE

Dashboard

Google Drive

Job description

Chicago Public Schools (CPS) is seeking an Executive Assistant (Temporary) to support the Chief of Schools and Network staff in a fast-paced environment. The role covers scheduling, payroll, reimbursements, and purchasing, with access to CPS systems such as KRONOS, Verify, ORACLE, Dashboard, and Google Drive.

The ideal candidate will have a High School Diploma or GED, 3+ years as an Executive Assistant at a senior level, and excellent communication skills for interaction with families, schools,