Executive Assistant to Chief Legal Officer

nscaleoperationsukltd; New York (NY); On-site; USD 95,000 - 150,000; Full time

Job summary

Nscale is hiring a Senior Executive Assistant to support our Chief Legal Officer in New York. You will bring structure, pace, and discretion to the Legal function, partnering with CLO, finance, compliance, and board teams to ensure smooth operations.

Responsibilities include calendar and travel management, board logistics, and drafting executive communications for senior stakeholders across a global organization.

Qualifications

• 10+ years of experience supporting senior executives in a global organisation.
• Proven experience managing complex calendars and international travel.
• Advanced proficiency in Google Workspace; comfortable with Slack and Teams.
• Exceptional organisational skills with the ability to manage competing priorities.
• Discretion in handling confidential information.
• Strong written and verbal communication; ability to draft polished correspondence independently.
• Confidence when interacting with Board members, external counsel, investors, and senior leaders.
• Strong attention to detail, proactive problem-solving, and personal accountability.
• Occasional travel as needed.

Responsibilities

• Own and manage a complex calendar across internal and external stakeholders and time zones.
• Coordinate domestic and international travel, visas, and expenses for the CLO.
• Support Board logistics, governance documents, and external-counsel briefings.
• Draft polished correspondence and coordinate cross-functional workflows.
• Act as a central point of contact for the Legal leadership team.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Discretion

Tools

Google Workspace

Slack

Teams

Job description

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you'll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you'll be contributing to building the technology that powers the future.

About the role

We're hiring a Senior Executive Assistant to support and report to our Chief Legal Officer in New York.

You'll bring structure, pace, and discretion to Nscale's Legal function, partnering closely with the CLO, Legal leadership, and colleagues across Finance, People, Compliance, Security, and Corporate Development. You'll also coordinate with the Board, external counsel, advisors, customers, partners, and investors.

Success means anticipating needs, exercising sound judgment, protecting confidential information, and enabling the CLO and Legal team to operate effectively across competing priorities.

What you'll be doing

Calendar and Prioritisation

• Own a complex, fast-moving calendar across internal and external stakeholders and multiple time zones.
• Prioritise the CLO's time against legal, governance, commercial, and corporate priorities.
• Anticipate conflicts, dependencies, and time-sensitive deadlines, resolving scheduling challenges proactively and with minimal guidance.

Travel and Executive Operations

• Coordinate domestic and international travel, including multi-leg itineraries, visas, and last-minute changes.
• Prepare and submit expense reports for the Office of the CLO.
• Track budgets, invoices, and external-counsel administrative processes with close attention to detail.
• Maintain organised, secure records and workflows for sensitive legal and executive materials.

Board, Governance, and External Stakeholder Support

• Coordinate logistics for Board and committee meetings, legal leadership meetings, and external-counsel briefings.
• Support the preparation, formatting, and distribution of Board materials, governance documents, legal presentations, and executive communications.
• Partner with Finance, People, Compliance, Security, and other teams to ensure materials are complete, accurate, and ready for senior audiences.
• Handle confidential corporate, legal, financial, and personnel information with discretion.

Communication and Meeting Coordination

• Act as a central coordination point for the Legal leadership team and key cross-functional partners.
• Prepare agendas, take meeting notes, and track action items to support follow-through and accountability.
• Draft polished correspondence independently.
• Collaborate with other Executive Assistants to streamline executive and departmental workflows.

KPIs

• Complex calendar management across legal, corporate, and Board stakeholders
• Timely coordination of domestic and international travel and efficient delivery of Board, committee, legal leadership, and external-counsel meetings
• Accurate expense reporting, invoice coordination, and budget tracking
• Strong management of confidential materials, deadlines, and follow-up actions

About You

• 10+ years of experience supporting a General Counsel, Chief Legal Officer, CEO, or other senior executive in a complex global organisation.
• Proven experience managing complex calendars, international travel, and high-volume senior stakeholder interactions.
• Advanced proficiency in Google Workspace and comfort using Slack and Teams.
• Exceptional organisational skills, with the ability to manage competing priorities calmly and accurately.
• Discretion in handling sensitive legal, corporate, financial, and personnel information.
• Strong written and verbal communication skills, including the ability to draft polished correspondence independently.
• Confidence when interacting with Board members, external counsel, investors, and senior leaders.
• Strong attention to detail, proactive problem‑solving ability, and personal accountability.
• Comfortable with occasional travel.

Preferred Experience

• Experience in technology, financial services, professional services, or high-growth companies is strongly preferred.
• Experience supporting legal, corporate governance, compliance, or Board processes is highly advantageous.

What we can offer you

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

Highly competitive US compensation package (base + bonus + e