Executive Assistant to CEO

Maximum ManagementFrazer Jones USA; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

A leading management firm in New York City is seeking a senior executive assistant to provide executive support for the CEO. This role requires managing calendars, coordinating travel arrangements, and serving as the primary contact for internal communications. Candidates should possess 5-10 years of experience in executive assistant roles and a relevant bachelor's degree. Excellent organizational and interpersonal skills are essential for success in this position.

Qualifications

• 5-10 years of professional experience in executive assistant roles.
• Strong organizational skills and superior attention to detail.
• Ability to manage and build systems and relationships.

Responsibilities

• Provide executive support for the CEO and select team members.
• Manage professional and personal calendar for the CEO.
• Coordinate complex international travel arrangements.

Skills

Microsoft Office

Slack

Zoom

Interpersonal communication

Organizational skills

Education

Bachelor’s degree in related field

Job description

Our client is seeking a senior executive assistant to provide executive support for the CEO in the HQ office in NYC. This position reports directly to the CEO and is expected in office 3 days a week.

Responsibilities

• Provide executive support for the CEO and select team members
• Professional and personal calendar management for the CEO
• Optimizes itineraries for efficient trip management
• Coordinate travel arrangements, including but not limited to flight, car, and hotel accommodations, dinner reservations, etc. for complex international travel
• Serve as go-to point of contact for internal and external communications with CEO
• Act as main point of contact among CEO’s networks
• Helps prioritize CEO’s schedule
• Detailed scheduling and organization for key company activities (e.g., investment committee, leadership retreat)

Qualifications

• 5-10 years of professional experience in executive assistant, administration roles in senior leadership settings
• Bachelor’s degree in related field (Communications, Marketing, Business Administration, Operations or similar)
• Strong Microsoft Office, Slack, Zoom skills
• Excellent interpersonal and professional communication skills
• Strong organizational skills and superior attention to detail
• Self-driven customer focused attitude
• Ability to deliver premier customer experience with comfort around senior executives
• Highly dedicated and willing to go the extra mile (outside regular office hours if necessary)
• Intuitive and able to manage and build systems and relationships in complex organizations

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