Executive Assistant to CEO

Smurfit Westrock Company; Atlanta (GA); On-site; USD 90,000 - 130,000; Full time

Job summary

Smurfit Westrock Company in Atlanta, GA seeks an Executive Assistant to the President & CEO, North America. You will manage complex calendars, coordinate travel, prepare briefing materials, and support critical leadership meetings in a fast‑paced manufacturing environment.

This role requires exceptional judgment, discretion, and the ability to partner with the C-suite and board. You will help drive operational effectiveness, coordinate multilevel communications, and ensure confidential

Qualifications

• 7+ years of executive support experience.
• Experience supporting senior executives in a complex, matrixed organization.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel, SharePoint).
• Ability to exercise independent judgment and handle confidential information.
• Experience in a global organization preferred.
• Experience coordinating board-level or executive committee activities.

Responsibilities

• Manage and optimize the President & CEO's complex calendar with alignment to priorities.
• Coordinate domestic and international travel, itineraries, logistics, and contingencies.
• Prepare briefing materials, agendas, presentations, and background info for meetings.
• Organize executive meetings, leadership forums, customer visits, and events.
• Manage executive expenses and administrative processes in line with policy.
• Act as trusted advisor and gatekeeper to prioritize commitments and time.

Skills

Executive support

C-suite support

Stakeholder management

Discretion & confidentiality

Under pressure adaptability

Global/matrix environment

Board/exec committee coordination

Project management

Industry familiarity (manufacturing/包装

Tools

Microsoft 365

Job description

The opportunity:

The Executive Assistant to the President & CEO, North America serves as a highly trusted strategic partner responsible for providing comprehensive executive support and helping drive operational effectiveness across the executive office. This role manages complex schedules, coordinates critical business activities, facilitates communication across senior leadership teams, and ensures seamless execution of strategic priorities. Operating in a fast-paced, global manufacturing environment, the Executive Assistant must demonstrate exceptional judgment, discretion, organizational excellence, and executive presence while interacting with board members, customers, investors, senior leaders, and external stakeholders.

The role requires proactive anticipation of business needs, strong relationship management skills, and the ability to manage multiple priorities with professionalism and confidentiality. This role requires a five day in-person arrangement to effectively serve as a trusted extension of the President & CEO, support executive office operations, coordinate critical business activities, and facilitate real-time communication across senior leadership and key stakeholders.

How you will impact Smurfit Westrock:

Executive Office Management

• ManageandoptimizethePresident&CEO'scomplexcalendar,ensuringalignmentwith strategicprioritiesandorganizational objectives.
• Coordinatedomesticandinternationaltravel,includingdetaileditineraries,logistics,and contingency planning.
• Maypreparebriefingmaterials,agendas,presentations,reports,andbackground informationformeetingsandbusiness engagements.
• Organizeandcoordinateexecutivemeetings,leadershipforums,customervisits,and specialevents.
• Manage executive expenses, records, and administrative processes in compliance with company policies.

Strategic Partnership & Business Support

• Serve as a trusted advisor and gatekeeper to the President & CEO, helping prioritize commitments and optimize time management.
• Assist in planning and coordinating annual operating reviews, strategic planning sessions, leadership meetings, and business reviews.
• Support preparation for board meetings, executive committee meetings, and investor-related activities as required.
• Help identify opportunities to improve executive office effectiveness and administrative processes.

Leadership Team Coordination

• Partner closely with senior executives and their support staff to coordinate priorities, communications, and deadlines.
• Work in collaboration with the chief of staff to the NA Region CEO.
• Facilitate information flow among the executive leadership team and key stakeholders throughout the organization.

Communication & Stakeholder Management

• Represent the executive office with professionalism and diplomacy when interacting with employees, customers, suppliers, and external partners.
• Manage highly sensitive and confidential information with discretion.
• Support internal and external events involving the President & CEO.

What you need to succeed:

• 7+yearsofexecutivesupportexperience,includingsupportofC-suiteexecutivesina complex,matrixed organization.
• Provenexperiencesupportingseniorexecutivesinalargepubliccompany,manufacturing, industrial,packaging,orrelated environment.
• AdvancedproficiencywithMicrosoft365,includingOutlook,Teams,PowerPoint,Word, Excel,and SharePoint.
• Demonstratedabilitytoexerciseindependentjudgmentandmanagehighlyconfidential information.
• Ability to work effectively under pressure and adapt to changing priorities.
• Experienceworkingwithinaglobalorganization.
• Experiencecoordinatingboard-levelorexecutivecommitteeactivities.
• Projectmanagementorbusinessoperationsexperience.
• Familiarity with manufacturing, packaging, paper products, or industrial sectors.
• ProfessionalismandDiscretion
• SoundJudgment
• Confidentiality&Integrity
• RelationshipBuilding
• Agility&Resilience
• AttentiontoDetail
• InfluenceWithoutAuthority
• ProblemSolving
• Customer Focus

Success Profile

The successful candidate is a proactive, resourceful, and highly professional executive assistant who anticipates needs before they arise, seamlessly manages competing priorities, and serves as a trusted extension of the President & CEO. They are comfortable operating at the highest levels of the organization, maintain absolute confidentiality, and bring a continuous improvement mindset that enhances the effectiveness of both the executive and the broader leadership team.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.