Executive Assistant to Athletic Director

University of New Orleans; United States; On-site; USD 48,000 - 64,000; Full time

Job summary

LSU New Orleans is seeking an Executive Assistant to the Athletic Director to streamline daily operations and support a busy leadership office. You will manage calendars, travel logistics, and reimbursements while coordinating meetings and communications with university partners.

The role also involves HR onboarding, staffing, and department events, requiring strong organizational and interpersonal skills in a fast-paced college setting.

Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of professional experience as an Executive Assistant or Administrative Assistant in a fast-paced environment or related fields (recruiting, marketing, events, HR, or communications).
• Ability to work flexible hours including nights, weekends, and travel as needed.

Responsibilities

• Oversee the Office of the Athletic Director’s daily operations and administrative tasks.
• Manage the AD’s calendar, travel, meetings, and related reimbursements.
• Support HR processes: hiring, onboarding, and staff administration.
• Plan and coordinate student-athlete events and partnerships.
• Prepare routine and recurring correspondence for the AD and stakeholders.
• Assist with day-to-day business services and Workday operations.

Skills

Executive support

Flexible hours

Education

Bachelor's degree

Master’s degree (desired)

Job description

Department Intercollegiate Athletics Job Summary

This position will assist the Athletic Director (AD) in all administrative tasks and special projects, to include oversight for the day-to-day operations of the Office of the Athletic Director.

RESPONSIBILITIES:

Management of the Office of Athletic Director: (20%) Provide customer service by answering main phone line(s), checking, and returning voicemails, directing calls and/or messages to appropriate departments. Assist in planning and managing the administrative budget for the Office of the AD including travel, supplies, professional development, professional services, etc. Serves as a member of the Athletics Executive Team, reporting to the Athletic Director.

Calendar & Meetings: (20%) Manage the AD’s schedule and information for meetings, speaking engagements, athletic events, and special events. Coordinate travel arrangements including flights, car rentals and/or car service, hotel reservations, and manage reimbursements post-travel for executive staff. Schedule meetings with various department heads, coaches, and/or teams throughout the year. Track the AD’s ticket, credential, and parking information for home, away, Southland Conference, NCAA-related, and other miscellaneous events.

Human Resources: (20%) Develop, manage, and lead the process for the hiring, onboarding, and existing of student workers, temporary, part-time, periods of appointment, and full-time employees. Provides assistance, interpretation, guidance, and consultation to unit leaders on people, policies, guidelines, programs, and practices. Oversee the administration of people programs including, but not limited to, compensation, benefits, leave, performance management, recognition, engagement, morale, and wellness.

Special Projects: (15%) Assist with the planning and management of student-athlete focused events, such as the Student-Athlete Career & Networking Night, Welcome Back, Breakfast of Champions, The BrUNO’s Award Show and more. Oversee the creation and management of the Privateer Summer Job and Internship Program by developing the strategy, recruiting the partner companies and matching their needs with our student-athlete population. Oversee the management of BrUNO’s Kids Club, an exclusive membership-only club for kids 12 and under designed to connect youth to the college experience at LSU New Orleans.

Communication/Correspondence: (10%) Prepare routine and recurring correspondence for the AD. Correspond internally and externally on behalf of the AD. Review and analyze incoming emails, letters, and memos to determine their significance and plan for distribution. Assist with communication to the Chancelor’s office and other members of the Executive Cabinet, the Southland Conference Office and/or the NCAA.

Business Services: (10%) Assists the Deputy Director and Business Affairs with day-to-day handling of operations. Provide support for the Athletics Department travel, assisting coaches and staff with airfare, hotel, and rental vehicles. Assist with Workday online operations.

Other (5%) Report to the AD and take directions including other duties assigned by that position. Remain in compliance with LSU New Orleans Athletics, Southland Conference, and NCAA rules and regulations. Observe and adhere to LSU New Orleans, LSU system, State of Louisiana, Southland Conference, and NCAA policies and procedures. Promote the advancement of the University’s vision and support the University’s mission through the process of promoting and publicizing the institution’s 14 Division I Athletic programs. Attend and work games and contests, as needed, which may require work on nights and weekends.

REQUIRED QUALIFICATIONS:

Bachelor's degree. Minimum of 3 years of professional experience as an Executive Assistant or Administrative Assistant in a fast-paced environment, or experience in recruiting, marketing, events, human resources, or communications. Ability to work flexible hours including nights, weekends, and travel as needed.

DESIRED QUALIFICATIONS:

Master’s degree. Minimum of 5 years professional experience for a Division I intercollegiate Athletics Department.

Posting Close Date

This position will remain open until filled.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

LSU New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees.

Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

About LSU New Orleans

LSU New Orleans is the only R2 public research university in New Orleans, Louisiana, and one of just four public colleges in Louisiana to hold that designation. R2 status opens the doors to competitive federal research grants that flow preferentially to classified research universities. It anchors the university’s power to recruit research-active faculty, to sustain doctor programs of national standing, and to signal to businesses and investors that New Orleans possesses the intellectual infrastructure a knowledge economy demands.

Located along Lake Pontchartrain in New Orleans, LSU New Orleans’ research excellence and urban relevance provide an opportunity for the institution to become a leading public research partner in one of America’s most exciting and vibrant metropolitan areas. New Orleans has always faced challenges that call for research driven solutions including coastal land loss, educational achievement gaps, affordability, public safety, and workforce shortages. LSU New Orleans can strengthen its research activity as a tool for public problem solving as well as economic impact by leveraging the scale, reputation, infrastructure, and global reach of the LSU enterprise while remaining deeply connected to the city it serves.

With more than 5,500 students and the support of approximately 248 faculty serving the College of Liberal Arts & Human Development, The college of Sciences, The Robert A. Savoie College of Engineering, the Henry Berstein College of Business Administration, and six distinct schools, the campus remains committed to honoring its founding vision and continuing to play a critical role in the region. Opened in 1958 on the site of a former U.S. Naval Air Station as the region’s first fully integrated public university, LSU New Orleans was created after years of coordinated efforts from civic leaders and residents who believed that an accessible public institution of higher education was vital to the city’s future.

Located only 15 minutes away from downtown and the French Quarter, the university occupies a 195-acre campus in one of the nicest residential areas of the city.Since its first commencement exercises in 1962, the university has conferred more than 80,000 degrees creating an extensive network of Privateer Alumni that includes prominent local leaders in fields such as business, tourism, athletics, government, and academia. The university is also an important catalyst of socio-economic mobility for the region. Its student body includes a significant share of first-generation students, working students, adult learners, and veterans.

The institution has grown from a commuter-oriented campus into a comprehensive urban research university with undergraduate, graduate, and doctoral programs in distinctive academic categories tied to the city and region. Its evolution has been inseparable from the story of New Orleans; an internationally recognized city of creativity, resilience, industry, cultural influence, and global connectivity. As one of the most strategically important cities in America, New Orleans’s economy is rooted in legacy sectors such as energy, maritime commerce, tourism, healthcare, and international trade. Recently, the city has expanded its economic portfolio to include areas such as coastal restoration, film and media production, technology, and advanced manufacturing. The city’s strengths are the university’s opportunities. New Orleans needs talent, civic leadership, resilient infrastructure, healthcare innovation, artists, and entrepreneurs. This combination of culture, commerce and connectivity gives LSU New Orleans a set of dynamic factors that allows it to serve as both an access institution and a problem-solving university as it reinvents itself beginning this summer.

LSU New Orleans Welcomes Job Applicants from Varied Backgrounds

LSU New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.