Executive Assistant to AED, Clinical Science

Louisiana State University; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, life, dental, and vision保险

Tuition exemption for qualified staff

Training and development opportunities

Employee discounts

Job summary

Pennington Biomedical Research Center, a campus of Louisiana State University, is seeking an Assistant to the Associate Executive Director of Clinical Science. The role provides high-level executive administrative and operational support, coordinating schedules, travel, meetings, and communications for the AED of Clinical Science.

The position requires a Bachelor's degree and 5 years of executive-level support, with 3 years supporting senior leaders.

Qualifications

• Five years of progressively responsible executive-level administrative or operational support experience.
• Three years supporting an executive, senior leader, director, physician, researcher, or comparable professional-level position.
• Two years of experience coordinating complex projects, programs, grants, or organizational initiatives, including timelines, deliverables, and follow-up.
• Two years of experience coordinating executive-level meetings, conferences, events, or multi-stakeholder activities.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Provide executive-level administrative and operational support to the AED of Clinical Science by coordinating daily priorities, managing administrative needs, exercising independent judgment, and ensuring timely follow-through on priorities and initiatives.
• Manage the AED’s calendar, schedule, and travel, including prioritizing appointments and meetings, coordinating travel arrangements and itineraries, processing leave and expense reports, and managing other administrative requirements.
• Plan and coordinate meetings, events, and executive activities, including developing agendas, preparing materials, presentations, coordinating participants and logistics, documenting meetings, and tracking decisions and deadlines.
• Prepare and manage executive-level communications and documents, including reports, correspondence, presentations, briefing materials, and documents requiring review or signature; gather, organize, and summarize information as needed.
• Coordinate administrative and operational activities for the NORC grant, including serving as a liaison among NORC members and leadership; monitoring grant activities, timelines, deliverables, and publications; coordinating committee meetings; maintaining NORC website; supporting Pilot & Feasibility programs; and coordinating annual progress reports.

Skills

Communication

Time management

Discretion

Executive support

Education

Bachelor's degree in business administration, healthcare administration, public administration, communications, management, or a related field

Tools

Microsoft Office 365

Job description

Pennington Biomedical Research Center, a campus of Louisiana State University, is seeking an Assistant to the Associate Executive Director of Clinical Science. The role provides high-level executive administrative and operational support, coordinating schedules, travel, meetings, and communications for the AED of Clinical Science.

The position requires a Bachelor's degree and 5 years of executive-level support, with 3 years supporting senior leaders.