Executive Assistant/Senior Executive Assistant

Salesforce, Inc.; Indianapolis (IN); Hybrid; USD 82,000 - 145,000; Full time

Benefits offered by this job

Hybrid work arrangement

Global exposure

Job summary

Salesforce, Inc. is seeking an Executive Assistant to support top executives across the globe. This role partners with senior leaders, ensuring calendars, meetings, and travel are managed with precision and discretion.

You will work in a fast-paced, collaborative environment that values teamwork, service, and excellence. Ideal candidates have 5+ years of administrative experience in a global software organization, strong communication skills, and familiarity with virtual meeting tools (Zoom,

Qualifications

• Minimum 5+ years of applicable administrative experience.
• Experience setting up and managing virtual meeting platforms (Zoom, Webex, GoToWebinars, Google Meet).
• Strong verbal and written communication; ability to work with senior leaders.

Responsibilities

• Manage day-to-day schedules to keep executives organized and on track.
• Coordinate internal and external meetings (team, all-hands, off-site, one-on-one).
• Proactively prioritize calendar based on meetings, releases, and deadlines.
• Book domestic and international travel within company policy and documentation.
• Collaborate with colleagues across groups and executives to support priorities.
• Assist with food orders, banquet planning, and other meeting logistics.
• Perform other administrative and project duties as requested.

Skills

Administrative experience

Communication skills

Teamwork

Relationship management

Project coordination

Tools

Zoom

Webex

GoToWebinars

Google Meet

Slack

Salesforce

Tableau

Job description

To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.

Job Category

Corporate Functions

Job Details

About Salesforce

Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn’t a buzzword — it’s a way of life. The world of work as we know it is changing and we're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.

The Experience

Our Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana. We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to use unique skills based on their executive's job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team. Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.

What You’ll Actually Be Doing

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.


• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.


• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.


• Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel Visas, costs and proper documentation.


• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.


• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.


• Other administrative and project duties as requested.

You’re Our Person If…

• MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x /week).


• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.


• Skillful execution of administrative activities, with high attention to detail, organization and process.


• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.


• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.


• Strong relationship management skills, ability to build a personal network throughout the company.


• Project Coordination experience needed at an intermediate complexity.


• Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.


• Experience partnering with senior management in a fast paced, innovative environment.


• Experience working with/in large administrative teams.


• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.


• Must be in one of the listed locations and open to being hybrid in office 3 days per week.

Even Better If…

• Customer centric orientation.


• Agility and flexibility in response to changing priorities and needs.


• Proven ability to manage projects, work under pressure and consistently make deadlines.


• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.


• Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations.


• Have the ability to handle confidential material with the utmost discretion.


• Ensure communications are clear, thorough, and specific, with attention to follow-through.

Unleash Your Potential

When you join Salesforce, you’ll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best, and our AI agents accelerate your impact so you can do your best. Together, we’ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love.

Accommodations

Please note that Salesforce uses artificial intelligence (AI) tools to help our recruiters assess and evaluate candidates’ resumes and qualifications throughout the recruiting process. Humans will always make any candidate selection and hiring decisions. Please see our Candidate Privacy Statement for more information about how we use your personal data and your rights, including with regard to use of AI tools and opt out options.

Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that’s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications – without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.

In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program. More details about company benefits can be found at the following link: https://www.salesforcebenefits.com.Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider for employment qualified applicants with arrest and conviction records.

At Salesforce, we believe in equitable compensation practices that reflect the dynamic nature of labor markets across various regions. The typical base salary range for this position is $81,800 - $145,200 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $98,600 - $159,500 annually. The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable.