Executive Assistant & Project Manager to the President

Family Health Centers Of San Diego, Inc.; San Diego (CA); On-site; USD 70,000 - 99,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits

Retirement plan with employer match

Paid time off and holidays

Medical/Dental/Vision/FSA/Life 보험

Job summary

Family Health Centers of San Diego is seeking an Executive Assistant & Project Manager to the President. You will provide high-level administrative support, manage projects, and help drive strategic initiatives across the organization.

The role requires extensive coordination with senior leadership, data gathering and analytics, and strong MS Office proficiency. Healthcare experience is preferred, with bilingual English/Spanish skills a plus.

Qualifications

• High School Diploma required; bachelor’s degree preferred.
• 10+ years as Administrative Assistant/Executive Assistant or Personal Secretary.
• Proficiency in MS Office; experience with AI/tools for communications.
• Strong data gathering, analytics, and reporting abilities.
• Experience managing complex projects in a healthcare setting preferred.
• Bilingual English/Spanish preferred; strong communication skills.
• Ability to work at high level across the organization and maintain confidentiality.

Responsibilities

• Provide administrative support to the President and facilitate/lead projects.
• Coordinate development, data collection, and evaluation of strategic plans and KPIs.
• Oversee documentation and reporting for meetings, events, and communications.
• Develop and maintain project tracking systems and information flows.
• Arrange meetings, travel, communications, and scheduling for senior leadership.
• Ensure directives from senior leadership are clearly communicated to staff.

Skills

Administrative experience

Data analytics

Organization

Communication skills

Microsoft Office

65 WPM typing

Bilingual English/Spanish (preferred)

Education

High School Diploma

Bachelor’s degree preferred

Tools

Microsoft Office

AI tooling usage

Job description

Executive Assistant & Project Manager to the President### Executive Assistant & Project Manager to the PresidentApply: 4080 Centre St. Administration Building - San Diego, CA: Full time: Posted Today: R0023303**For more than 55 years, Family Health Centers of San Diego’s (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons.**FHCSD is one of the top 10 largest federally qualified health centers (FQHCs) in the country. We operate more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy.Our staff provides care to over 227,000 patients each year, of whom 91% are low-income and 29% are uninsured. FHCSD provides care to all. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women’s care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others. FHCSD also offers supportive services to those who are unsheltered and in need of intensive case management. The breadth of our clinic locations, services and programs has grown over the last five decades, making us the largest community clinic provider of health care to the uninsured in the county and one of the top 10 largest community clinic organizations in the nation. We are also the largest health care safety-net provider, largest school-based health care provider and the largest mental health provider in the San Diego region. Family Health Centers of San Diego is looking for an Executive Assistant & Project Manager to the President. Under the supervision of the President, provides administrative support and project facilitation/ management to achieve agency goals and objectives. **Responsibilities:*** Responsible conducting managerial and organizational reviews, analytics, and studies, as requested.* Provides oversight to other managers to ensue all deliverables are met* Identifies gaps in project execution and creates remedies; keeps the president informed through written progress reports* Assists in coordinating the development, data gathering, implementation, and evaluation of a strategic plan. Works with Strategic Planning office in monitoring execution of KPIs* Assists in management of external organization requirements (e.g. Joint Commission, OSV, CLIA, etc.) as directed by CEO.* Creates and manages automated project tracking systems, information systems and other systems and processes to improve departmental and organizational effectiveness; works cooperatively with others in process analysis and improvement.* Develop systems to track follow-up and outcomes.* Provides policy clarification and provides technical assistance to managers.* Assists with the coordination and implementation of special events to include the annual board dinner.* Coordinates, schedules, and attends meetings and debriefings related to projects and process improvement.* Ensure directives of Senior Leadership are effectively communicated to managers and support staff, as needed.* Maintains files of correspondence and related materials to include all administrative-related functions for president and senior leadership, as requested.* Responsible for composition of the president’s communications; thank you notes, documentation from meetings and patient/colleague correspondence.* Responsible for scheduling of appointments/meetings as directed by the president to include arrangements for refreshments/lunch, reserved parking, and conference room scheduling.* Performs other duties as assigned. **Requirements:*** High School Diploma required; bachelor’s degree preferred.* 10 years of experience as an Administrative Assistant, Personal Secretary or Executive Assistant. Five of those years should have been in the healthcare field.* Excellent operational skills in all M/S Suite, documented use of AI, some skills in publishing and using a platform for communications.* Demonstrated ability in data gathering and development or use of analytics.* Background in process management a plus.* Demonstrated track record of managing complex projects.* Healthcare background is required.* History of successful work at a high level to a senior company executive.* Traveling between sites and other locations is occasionally required. Must have a valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended. An acceptable driving record is also required. California law requires all drivers to obtain a valid California driver’s license within ten days of establishing residency. Reasonable accommodation may be provided on a case-by-case basis. Mileage and other reimbursement governed by policy. **Experience/Specialized skills (including Language):*** Ability to understand concepts and bring projects to life.* Critical thinking skills; ability to pivot due to rapid change; generalizes learning.* Ability to work at a high level across entire agency. Must possess excellent organizational skills.* Develops positive internal and external relationships sufficient to support the work of the president.* Possesses the integrity and work ethic necessary to support the president of the organization.* Works in an environment where confidentiality is a necessity; discretion is required.* Bilingual (English/Spanish) preferred.* Excellent communication skills/Spanish language a plus.* Must have excellent grammar, spelling and punctuation skills.* Excellent computer skills. Must be highly versatile with and possess proficiency in Microsoft Office and must type a minimum of 65 WPM.* Multi-tasking and self-starter skills are a must.* Excellent composition skills required.* All technical skills will be verified by on-site testing. **Rewards:*** Job type: Regular Full-Time (Onsite)* Competitive Salary with Excellent Benefits* Retirement Plan with Employer Match* Paid Time Off, Extended Sick Leave and Paid Holidays* Medical/Dental/Vision/FSA/Life Insurance* Employee Discounts and Wellness Programs#IndAdminThe successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.We are excited to share that the salary range for this position is:70,304.00 - 99,251.00Information on our extensive benefits package can be found here: *FHCSD Wellness – Employee Hub (gobenefits.net)*FHCSD provides Equal Employment Opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.