Executive Assistant/Paralegal

Oconee County; Northern (KY); Hybrid; USD 45,000 - 55,000; Part time

Job summary

Oconee County is seeking an Executive Assistant/Paralegal to support the Administration & Attorney team. The role requires proactive organization, handling multiple priorities, and acting as a key point of contact for internal and external stakeholders.

The position includes calendar and travel management, document preparation, research support, and confidential handling of sensitive information. A Bachelor's degree and 3+ years in similar roles are preferred.

Qualifications

• Proficient with Microsoft Office and calendar management.
• Strong written and verbal communication with attention to detail.
• Highly organized and able to multitask in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Excellent time management and problem solving.
• Self-motivated and eager to learn new skills.

Responsibilities

• Calendar management: organize executive schedule, meetings, travel.
• Serve as liaison between executive and stakeholders; screen calls and emails.
• Coordinate meetings: agendas, materials, minutes as needed.
• Arrange domestic and international travel logistics.
• Prepare, edit, and format documents and presentations.
• Support special projects and research tasks; track progress.
• Manage files, records, and documentation; ensure accuracy.
• Track expenses and submit reimbursements per policy.
• Learn relevant federal/state laws for organizational delivery.
• Maintain confidentiality and discretion in all dealings.
• Interact courteously with public and colleagues.

Skills

Office suite proficiency

Communication skills

Organization

Discretion

Time management

Learning agility

Education

Bachelor's degree in Business Administration or related field

Job description

Description

Job posted until filled.

Hourly position.

Annual salary is $50,000.

GENERAL DESCRIPTION:

The purpose of this position is to support the Oconee County Administration & Attorney team. The ideal candidate will be proactive, highly organized, and able to manage multiple priorities. The Executive Assistant/Paralegal will handle a range of administrative duties, manage daily schedules, coordinate travel, prepare documents, and serve as a key point of contact for internal and external stakeholders. Conducts legal research in support of Attorney.

ESSENTIAL JOB DUTIES:

To perform this job successfully, an individual must be able to perform the essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Calendar Management: Organize and manage the executive’s schedule, including meetings, appointments, and travel arrangements, ensuring effective time management


• Communication: Serve as a liaison between the executive and internal/external stakeholders. Screen calls, emails, and requests, responding on behalf of the executive when appropriate


• Meeting Coordination: Arrange and prepare for meetings, including setting up conference rooms, preparing agendas, compiling materials, and recording minutes as needed


• Travel Arrangements: Plan and coordinate domestic and international travel, including booking flights, accommodations, and ground transportation


• Document Preparation: Prepare, edit, and format documents, reports, presentations, and correspondence with accuracy and attention to detail


• Project Assistance: Assist with special projects and research tasks, ensuring timely completion and keeping the executive informed of project status


• File and Record Management: Organize and maintain files, records, and other important documentation, both physical and digital


• Expense Tracking: Manage and submit expense reports and track reimbursements according to company policies


• Knowledge of or willingness to learn relevant federal and state laws, regulations, policies, for organizational functions and delivery of services


• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism


• Ability to deal courteously and effectively with the public, and colleagues

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency with office productivity tools, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management software


• Excellent written and verbal communication skills, with strong attention to detail


• Highly organized and able to multitask effectively in a fast-paced environment


• Discretion and confidentiality in handling sensitive information


• Strong time management and problem-solving skills, with the ability to anticipate needs and stay ahead of tasks


• Self-motivated and desire to learn and acquire new skills

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred)


• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives

LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Required: Must have and maintain a valid driver’s license.

Preferred: None.

PHYSICAL DEMANDS:

The work is light work which requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This position has the following special vision requirements: close vision (clear vision at 20 inches or less); color vision (ability to identify and distinguish colors).

WORK ENVIRONMENT:

Work is performed in a relatively safe, and secure office environment.

Oconee County is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The County seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed.

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