Executive Assistant Operations

Summit Integrated Systems; Louisville (CO); Hybrid; USD 44,083 - 52,348; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Dental insurance

Vision insurance

Job summary

Summit Integrated Systems is seeking an Executive Assistant to Operations to translate priorities into actionable work, manage executive workflows, prepare leadership materials, and improve coordination across teams. You will also support the Director of Sales for visits, events, and strategic activities.

The ideal candidate is proactive, highly organized, discreet, and comfortable partnering with senior leaders, while driving process improvements and accountability across the organization.

Qualifications

• 5+ years of experience in administrative support, executive support, or operations coordination.
• Experience supporting senior leadership.
• Experience in operations, construction, technology, or project-based industries preferred.
• Proficiency with business productivity tools such as Google Workspace, Slack, and related systems.

Responsibilities

• Coordinate priorities, manage executive workflows, prepare materials, and ensure commitments move forward.
• Manage executive calendar coordination, communication workflows, meeting preparation, travel arrangements.
• Coordinate leadership meetings, planning activities, action items, and follow-up.
• Provide defined support to Director of Sales for customer visits, events, and strategic account activities.
• Coordinate operational initiatives by organizing timelines, ownership, next steps.
• Improve recurring workflows and processes through better documentation, efficiency, delegation, and coordination.

Skills

Organizational skills

Communication

Multitasking

Proactive thinker

Cross-team communication

Discretion

Education

High School Diploma or equivalent

Associate's Degree or higher in Business Administration

Tools

Google Workspace

Slack

Related systems

Job description

About the Job:

The Executive Assistant, Operations supports Summit's Vice President of Operations by helping translate organizational priorities into clear action, consistent follow-through, and improved coordination. This role goes beyond traditional administrative support by helping manage executive workflows, prepare leadership materials, coordinate across teams, and ensure important commitments continue moving forward.
The ideal candidate is proactive, highly organized, discreet, and confident working with senior leaders. This role requires someone who can independently manage priorities, anticipate needs, improve processes, and help create visibility and accountability across the organization. The role also provides defined support to the Director of Sales for customer visits, sales events, and strategic account activities.

About Us:

At Summit Integrated, we pride ourselves on delivering top-notch services and solutions to our clients for over 20 years. We are a Colorado-based full service, purpose-driven, Audio Video Lighting integrator with an extensive national reach in the House of Worship industry. Our church audio, video, and lighting systems are powerful, yet user-friendly, and equip our clients with the right industry tools and training to take their worship experiences to the next level. We value providing a rewarding employee atmosphere of working as a team towards shared goals and rewards, and we are looking for individuals who embody our core values of: People First, Driven by Excellence, Be Humble-Stay Humble, Integrity Speaks Louder than Words, Generosity without Limits, Don't Forget to Have Fun.

Responsibilities:

• Supports the Vice President of Operations by coordinating priorities, managing executive workflows, preparing materials, and ensuring commitments move forward through consistent follow-through.
• Manages executive calendar coordination, communication workflows, meeting preparation, travel arrangements, and related administrative processes.
• Coordinates leadership meetings, planning activities, action items, and follow-up to improve alignment and accountability across teams.
• Provides defined support to the Director of Sales for customer visits, sales events, strategic account activities, and related coordination.
• Coordinates assigned operational initiatives by organizing timelines, communication, ownership, and next steps while identifying obstacles and areas requiring attention.
• Improves recurring workflows and processes by identifying opportunities for better documentation, efficiency, delegation, and team coordination.

Skills and Abilities:

• Excellent organizational skills with strong attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines with professionalism and good judgment.
• Proactive problem solver who can anticipate needs and independently move work forward.
• Ability to communicate effectively with leaders and team members across departments.
• Maintains confidentiality and handles sensitive information with discretion.

Job Requirements:

• High School Diploma or equivalent required.
• Associate's Degree or higher in Business Administration, Office Management, Operations, or related field preferred.
• 5+ years of experience in administrative support, executive support, or operations coordination.
• Experience supporting senior leadership preferred.
• Experience in operations, construction, technology, or project-based industries preferred.Proficiency with business productivity tools such as Google Workspace, Slack, and related systems.

This position has the following mental capabilities and cognitive requirements:

• Able to read, write, spell and communicate effectively in English, ensuring clear and concise documentation and communication.
• Advance math skills.
• Basic reporting skills.
• Dependable and organized, able to work independently while maintaining focus and attention to detail.
• The ability to understand and solve complex problems, multitask numerous activities/projects and handle unexpected situations with calm and good judgment.
• Adhere to routine verbal and/or written instructions. Working under deadlines with speed and accuracy.
• Near visual acuity and color differentiation.

Working Conditions:

• Primarily office-based work environment.
• Extended periods of computer use and desk work.
• Ability to lift or move moderate weight, such as office materials.

Job Type:

Full-Time (approximately 40 hours per week)

Hourly Rate:

$32-$38/hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Core Business Hours:

• Monday-Friday, 9:00 AM-4:00 PM MT
• This position may offer hybrid work opportunities based on business needs, role responsibilities, and successful performance. Occasional availability outside of core business hours may be required to support leadership priorities, customer activities, or organizational needs.