Executive Assistant & Office Manager: Equity + Flexible PTO

Solstice; New York (NY); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Ground‑floor equity opportunity

Flexible PTO

401(k)

Visa sponsorship (O‑1, H‑1B, TN)

Professional growth stipend

Relocation support

Job summary

Solstice in New York is seeking an Executive Assistant and Office Manager to support our leadership and keep the office running smoothly in a fast-paced startup.

You will manage calendars, coordinate travel, organize meetings and events, assist with onboarding, and help improve office processes while handling confidential information with discretion. This role blends administrative rigor with a bias for action in a growing life sciences tech company.

Qualifications

• Minimum 3 years as executive assistant or similar in a fast-paced environment.
• Strong organizational skills, attention to detail, and proactive problem-solving.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and navigate ambiguity.
• Maintain confidentiality and exercise sound judgment.
• Proficiency with productivity tools (G Suite, Slack, calendar management software).
• Track record of building effective workflows and improving office processes.
• Team player in a high-velocity setting.

Responsibilities

• Provide high-level administrative support to company executives, including calendar management, travel planning, meeting coordination, and correspondence.
• Serve as the point of contact for office management, overseeing facilities, supplies, vendor relationships, and office events.
• Lead and organize logistics for internal meetings, team offsites, and company-wide events.
• Support new-hire onboarding and ensure a seamless experience for all team members.
• Manage confidential information with integrity and discretion.
• Drive process improvements for office administration, enhancing efficiency and consistency as the company grows.
• Assist with special projects and other tasks as required to support the executive team and maintain a productive work environment.

Skills

Calendar management

Travel planning

Meeting coordination

Communication skills

Confidentiality

Multitasking

G Suite

Slack

Tools

G Suite

Slack

Job description

Solstice in New York is seeking an Executive Assistant and Office Manager to support our leadership and keep the office running smoothly in a fast-paced startup.

You will manage calendars, coordinate travel, organize meetings and events, assist with onboarding, and help improve office processes while handling confidential information with discretion. This role blends administrative rigor with a bias for action in a growing life sciences tech company.