Executive Assistant & Office Manager — Charlotte

Ocorian; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Ocorian in Charlotte is seeking an Executive Assistant / Office Manager to act as the operational heartbeat of the office. You will support senior leaders, manage complex calendars and travel, and drive a first-class workplace experience for employees and clients.

You will oversee facilities, coordinate with vendors, and help shape culture through onboarding and events while ensuring contracts and documentation are well organized and compliant. This role is based in our Charlotte office.

Qualifications

• Proven experience (4+ years) as an Executive Assistant or Office Manager in a fast-paced environment.
• Exceptional organisational and communication skills with ability to manage multiple priorities.
• Proactive, solutions-focused approach with strong judgment and attention to detail.
• Strong MS Office 365 skills (Outlook, Word, Excel, PowerPoint, Teams).
• Experience supporting senior executives or leadership teams in a professional services or corporate setting.

Responsibilities

• Provide executive and administrative support to senior leaders and coordinate complex calendars and travel.
• Oversee Charlotte office operations, facilities, vendors and day-to-day activities.
• Coordinate proposals, presentations, meetings and client interactions to drive business growth.
• Manage contract administration workflows with internal teams and ensure governance standards.

Skills

Executive support

Office management

Stakeholder coordination

MS Office 365

Relationship building

Tools

CRM familiarity

Job description

Ocorian in Charlotte is seeking an Executive Assistant / Office Manager to act as the operational heartbeat of the office. You will support senior leaders, manage complex calendars and travel, and drive a first-class workplace experience for employees and clients.

You will oversee facilities, coordinate with vendors, and help shape culture through onboarding and events while ensuring contracts and documentation are well organized and compliant. This role is based in our Charlotte office.