Executive Assistant/Office Manager

Oil Authority; Washington, Northern (District of Columbia, KY); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Flexible dress code

Job summary

TC Energy is seeking a highly organized Executive Assistant / Office Manager based in Washington, DC. You will support senior leaders, manage calendars, travel, and expenses, and oversee the DC office to ensure a professional, productive environment.

The role requires 10 years in a high-level administrative capacity, strong political acuity, and excellent communication skills. This is a hybrid role with opportunities across North America.

Qualifications

• High school diploma required; 10 years in executive/administrative role preferred.
• Post-secondary certification in administration or related field preferred.

Responsibilities

• Manage executives' calendars, travel, and expenses with discretion.
• Oversee Washington, DC office operations, budgets, vendors, and facilities.
• Coordinate communications with stakeholders, policymakers, and industry leaders.

Skills

Executive support

Political acumen

Organizational skills

Communication

Budget & vendor management

Education

High school diploma

Post-secondary certification in administration

Tools

Microsoft Office Suite

Office management software

Job description

At TC Energy, we are proud to connect the world to the energy it needs. Guided by our values of safety in every step, personal accountability, one team and active learning, we deliver the critical energy that North America and the world rely on while balancing reliability, affordability and sustainability.

The Opportunity

Our US External Relations team is currently seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Manager to join the team, based in Washington, DC.

In this role, you’ll support multiple senior leaders and play a key role in ensuring the smooth and efficient operation of our Washington, DC office. This crucial role will be the gatekeeper and trusted confidant to our executives, managing their schedules, travel arrangements, expenses, and day-to-day responsibilities with unwavering efficiency and discretion. Additionally, this position is responsible for overseeing all office management functions, ensuring a professional, productive, and welcoming environment for our employees and visitors.

What you will do

Executive Assistant Duties

• Manage the calendars and schedules of assigned executives, coordinating meetings, appointments, and travel arrangements
• Prepare detailed itineraries, agendas, and other materials for executive meetings and events
• Serve as the primary point of contact for executives, screening and prioritizing incoming communications
• Maintain confidential files and records, ensuring the secure handling of sensitive information
• Coordinate and facilitate effective communication between executives and internal/external stakeholders, including policymakers, government officials, and industry leaders within the natural gas sector
• Provide administrative support, such as drafting correspondence, proofreading, and organizing documents
• Anticipate the needs of executives and proactively develop solutions to streamline their workload, drawing upon your understanding of the political landscape in Washington, DC

Office Management Duties

• Oversee the day-to-day operations of the Washington, DC office, including managing office supplies, equipment, and facilities
• Serve as the primary contact for office service providers, such as IT support, janitorial services, and building management
• Coordinate and manage office events, meetings, and other logistics, including those with political, governmental, and natural gas industry stakeholders
• Develop and implement efficient office procedures and policies to optimize productivity
• Serve as the point of contact for employees, visitors, and vendors, ensuring a professional and welcoming environment
• Assist with human resources tasks, such as onboarding new employees and managing office equipment and technology
• Monitor and maintain office budgets, processing invoices and expense reports as needed

Minimum Qualifications

• High school graduation
• 10 years of experience as an executive assistant or in a similar high-level administrative role

Preferred Qualifications

• Post-secondary certification in administration
• Proven experience providing exceptional administrative support to senior-level executives in a politically charged environment
• Experience navigating, and understanding of, the complex political landscape of Washington, DC
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Excellent written and verbal communication skills, with a keen attention to detail and strong political acumen
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
• Demonstrated knowledge of the natural gas industry
• Strong problem-solving skills and a solutions-oriented mindset, with the ability to navigate complex political, governmental, and industry processes
• Experience in office management, including budget oversight and vendor management

To remain competitive, support our high-performance culture, and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S., and Mexico. #LI-Hybrid

About our business

We are a leader in North American energy infrastructure, spanning Canada, the U.S. and Mexico. For over 75 years, we have proudly connected the world to the energy it needs. Every day, we move more than 30 per cent of the natural gas used across the continent and connect LNG exports to global markets, powering communities and industries. Complemented by strategic ownership and low-risk investments in power generation, our infrastructure delivers affordable, reliable and sustainable energy across North America. Our field operations span seven Canadian provinces, 34 U.S. states and seven Mexican states. Together, we strengthen the connections that deliver the energy the world relies on-every day.

TC Energy is an equal opportunity employer and participates in the E-Verify program supervised by the US government. We welcome applications from all qualified individuals regardless of race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. We are also committed to providing accommodations throughout the recruitment process. Applicants requiring accommodations or accessible formats are encouraged to contact us at [e-mail] for support.

All applicants must have legal authorization to work in the country where the position is based, without restrictions. Background screening is required for all positions, which may include criminal and/or credit checks. Offers may be extended at a different level or job title that best aligns with the successful candidate's qualifications.