Executive Assistant - NY

OP RaaS; New York (NY); On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

401K plan with match

Paid time off

Job summary

Brunswick Group is seeking an experienced Executive Assistant in New York to provide seamless support to four-to-five Partners. You will manage complex calendars, coordinate with global offices, and drive efficiency while maintaining discretion with confidential matters.

The role requires strong project management, proactive problem solving, and excellent communication. A Bachelor’s degree is preferred, with 7–9 years of relevant experience in a fast-paced professional services environment.

Qualifications

• 7–9 years of admin or operations experience in a fast-paced professional services environment.
• Strong verbal and written communication skills.
• Demonstrated project management experience.
• Detail-oriented and able to manage schedules across time zones.
• Client service orientation with discretion on confidential matters.
• Independent worker and proactive team player.
• Ability to multi-task with strong time management and judgment.

Responsibilities

• Provide executive assistant support to Partner-level staff, including calendar management and strategic admin support.
• Proactively identify scheduling/travel challenges and resolve them before they arise.
• Coordinate with cross-office assistants and the U.S. admin team to align on priorities.
• Manage travel bookings and expense processing in collaboration with staff.
• Mentor Administrative Assistants and support their development.
• Prioritize Partners’ time and adapt to changing needs across time zones.
• Draft documents, edit presentations, and prepare client materials as needed.
• Provide coverage to the Office Manager and maintain strong internal relationships.

Skills

Calendar management

Executive support

Project management

Verbal and written communication

Multitasking

Time management

Discretion with confidential matters

Education

Bachelor’s Degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Executive Assistant

at Brunswick Group (View all jobs)
New York, New York, United States

Brunswick Group is looking for a highly organized and proactive individual to join the team as Executive Assistant in our New York location. In this role, you will serve as an administrative business partner and provide excellent daily support of four-to-five client-facing Partners in the firm, who may or may not be based in your local office.

The nature of this role requires you to maintain a firm understanding of our goals as a firm and the role of our partnership in order to play an active role in supporting those efforts. While providing administrative support, you would also have the opportunity to serve as a thought partner and driver of our Partner’s efforts, while working in stride with the local Office Manager, Administrative Assistants and collaborating with the U.S. administrative team and other like-minded specialists on the professional services team across the U.S.

Duties and Responsibilities may include but are not limited to:

• Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to: flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.
• Take a proactive approach to the role in order to identify and solve for potential challenges related to scheduling, travel and other daily activities before they arise
• Understand the nature of our firm’s work, how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other executive assistants across the firm globally.
• Coordinate with Administrative Assistant pooled support on travel bookings and expense processing for staff
• Serve as informal mentor for Administrative Assistants and support their development opportunities as appropriate
• Understand and prioritize Partners’ time to ensure they are well positioned to excel, and remain nimble in order to adjust as needed
• Build strong rapport with Partners and client contacts
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as appropriate
• Prioritize and manage multiple projects simultaneously and follow through on all associated details
• Participate in continuing education and training opportunities provided by the firm
• Possess keen awareness to business strategies and acts as project manager where necessary for charges’ client teams, coordinating specific team assignments and projects
• Identify and execute on areas of improvement and increase administrative efficiencies
• Able to draft documents, edit presentations and assist with other preparations of presentation materials for Partners or clients
• Provide support and coverage to the Office Manager or other administrative staff as needed
• Maintain strong internal relationships with U.S. and international Brunswick team
• Perform related duties as assigned

Knowledge, Skills, and Abilities:

• Minimum seven (7) to nine (9) years of administrative or operations experience in a fast-paced, confidential, professional services environment
• Strong verbal and written communication skills
• Strong project management experience
• Detail-oriented
• Ability to manage schedules seamlessly across time zones (domestic and international)
• Client service-orientation, exhibit discretion with confidential client matters
• Work well independently and strategically as a team player
• Multi-tasker who exercises keen time management skills
• Resourceful, problem solverAlways maintain professionalism, specifically when dealing with senior business figures
• Possess “think on your feet” ability and showcase impeccable judgment
• High emotional intelligence and strong personal impact
• Take on challenges readily and bring a truly proactive approach to duties
• Swift to adapt to various personalities and situations
• Bachelor’s Degree preferred
• Intermediate to Advanced software skills (Microsoft Word, Excel, PowerPoint for PC, Windows 2000, Internet)

While not required, the following would be a plus:

• International work experience or knowledge
• Multi-lingual
• Communications industry knowledge/business acumen

The Firm

About Brunswick

Brunswick is a strategic advisory firm focused on critical issues and critical stakeholders. Our purpose is to help our clients play their role in the world successfully.

We advise on critical issues and critical stakeholders at the center of business, politics and society, and help our clients – the leaders of large, complex organizations – understand and navigate these interconnected worlds.

Brunswick is one firm globally, operating as a single profit center. This allows us to respond seamlessly and effectively to clients’ needs wherever they are in the world.

Diversity, Equity and Inclusion Statement

Maintaining and strengthening a diverse workforce and inclusive workplace are pillars of Brunswick’s culture and key to our future success. Valuing and supporting every colleague as an individual while helping them reach their full potential is critical to attracting and developing our greatest strength – our people. By embracing our differences and diverse perspectives we create richer experiences within our firm and enhance the quality of the ideas and advice that we deliver to our clients.

Background

Founded in London in 1987, Brunswick’s global partnership has grown organically to 27 offices in 18 countries. We began as a M&A and financial communications firm and, over time, expanded our capabilities to provide expert advice to our clients on a range of business critical issues. We invested in new offices, sector teams and practice groups including investor engagement; shareholder activism; governance; regulatory and public affairs, including geopolitical; crisis; litigation; social issues including climate change and diversity, equity and inclusion; cybersecurity, data and privacy; employee engagement; digital communications; opinion research and analysis, and; creative services.

Our CEO is Neal Wolin, based in Washington, D.C. Our Chairman is Sir Alan Parker, based in London.

The Americas

In the U.S., we have offices in Chicago, Dallas, New York, San Francisco and Washington, D.C. In Brazil, we have an office in Sao Paulo. We advise clients on, among other things, domestic and cross border M&A, IPOs, activism, capital markets and investor relations, public and regulatory affairs, geopolitical issues, litigation, crisis, cyber, employee engagement, digital, opinion research and on broader reputation campaigns.

Colleagues in the U.S. are drawn from a variety of backgrounds and consist of in-depth industry and sector experts from banking, law, accounting, politics, government, journalism and the media, consulting and elsewhere. Our U.S. CEO is Nik Deogun.

For more information on Brunswick, including our offices and client offers, please visit our website: www.brunswickgroup.com

Compensation & Benefits

The applicant who is selected for this position will be eligible for the following compensation and benefits:

In New York City, the range of base compensation will be: $100,000 - $115,000.

If an offer is extended to an applicant in New York City, the applicant will be paid in line with this range and based on the applicant’s experience and qualifications. This range applies only to the New York City position, and salaries in other offices and regions will vary based on an applicant’s experience and qualifications, as well as the competitive landscape.

Bonus Eligibility: Annual discretionary bonus contingent upon individual performance and the overall performance of the Firm.

• Medical, Dental, and Vision insurance.
• Disability insurance.
• Employee assistance program.
• Flexible spending account.
• Health savings account.
• Life insurance.
• Paid Time Off: Vacation and sick leave, as well as paid Bank Holidays.
• Firm-sponsored 401K Plan with 3% safe harbor contribution of base and bonus – immediate vesting.
• Other: Career training and development opportunities and employee discounts.