Executive Assistant (NCS) - Mayor's Office of Overdose Response

City of Baltimore; Baltimore (MD); On-site; USD 58,000 - 93,000; Full time

Job summary

The City of Baltimore seeks an Executive Assistant to provide high‑level administrative, logistical, and operational support to the Executive Director and senior leadership for the City’s overdose response and related programs. The role requires meticulous organization, proactive coordination of calendars and meetings, and seamless handling of sensitive communications with internal and external partners.

A strong commitment to reducing overdose deaths and improving public health benefits the

Qualifications

• Associate's degree from an accredited college or university.
• Bachelor's degree in public administration, Public Health, Communications, or a related field is preferred.
• Have a minimum of 2 years of progressively responsible administrative experience, preferably in government, public health, or nonprofit organizations.
• Experience with event planning and support.
• Strong written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms.

Responsibilities

• Manage and maintain the Executive Director's calendar, including scheduling meetings and interagency collaborations.
• Coordinate meeting logistics, prepare agendas and materials, and take notes with distribution of summaries.
• Support planning and execution of office events, including community listening sessions and public engagement activities.
• Prepare reports and communications to the public, City Council, and partner agencies.
• Maintain confidentiality regarding funding allocations and interagency activities.

Skills

Communication skills

Calendar management

Event planning

Administrative support

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Zoom

Teams

Job description

Get to Know Us Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range: $58,305.00 - $93,289.00 Annually

Hiring Salary Range: $58,305.00 - $75,797.00 Annually

Job Summary The Executive Assistant provides high-level administrative, logistical, and operational support to the Executive Director and senior leadership team of BCMOOR. This position plays a critical role in ensuring the smooth functioning of the office, which leads the City's comprehensive overdose response strategy, administers opioid restitution funds, and ensures compliance with Paragraph 97 of the Consent Decree. The Executive Assistant manages complex schedules, coordinates meetings and events, handles sensitive communications, and serves as a trusted point of contact for internal and external partners. The ideal candidate is highly organized, proactive, detail-oriented, and committed to the mission of reducing overdose deaths and improving public health outcomes in the City.

Essential Functions

Administrative & Scheduling Support

• Manage and maintain the Executive Director's calendar, including scheduling meetings, briefings, public appearances, and interagency collaborations.
• Support coordination and planning for BCMOOR scheduling across divisions.
• Coordinate meeting logistics, including room reservations, technology setup, and material preparation.

Meeting Preparation & Documentation

• Prepare agendas, briefing materials, and background documents for internal and external meetings.
• Attend meetings to take accurate notes; distribute summaries and action items promptly.
• Track and follow up on outstanding tasks and deliverables.

Event Planning & Support

• Support planning and execution of office events, including community listening sessions, Restitution Advisory Board meetings, press events, and public engagement activities.
• Assist with event logistics, including vendor coordination, materials preparation, and registration.

Operational & Communications Support

• Assist with the preparation of reports, presentations, and communications to the public, City Council, and partner agencies.
• Manage travel arrangements and expense reporting for the Executive Director and senior staff.
• Maintain a high level of confidentiality when handling sensitive information related to funding allocations and interagency activities.

Minimum Qualifications

Education: Associate's degree from an accredited college or university.
Preferred: Bachelor's degree in public administration, Public Health, Communications, or a related field is preferred.

Experience: Have a minimum of 2 years of progressively responsible administrative experience, preferably in government, public health, or nonprofit organizations. Experience with event planning and support. Exceptional organizational skills with meticulous attention to detail. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (Zoom, Teams).

Equivalency Notes: Have an equivalent combination of education and experience.

Background Check Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation All persons, including current City employees, selected for this position must complete a 6-MONTH mandatory probation.

Financial Disclosure This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The initial financial disclosure must be submitted within 30 days of hire.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER